GSFC Photo Club Showcase Timeline & Materials Overview
Showcase timeline from vendor coordination to event execution, including advertising, materials purchase, volunteer coordination, and venue booking. Details on purchased materials, facilities used, advertising channels, and event logistics. Recommendations for future events included.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. Download presentation by click this link. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
E N D
Presentation Transcript
GSFC Photo Club Showcase Timeline Andy Wohl
Timeline Assemble vendors list Photographer sign up/volunteers Begin to contact vendors Advertise on Club Website Print flyers 6/2/2016 6/8/2016 6/9/2016 09/30/2016 10/24/2016 11/2/2016 Dateline advertising/Flyers/Gate Sign 10/10/2016 Order materials 10/24/2016 Hold mat party 10/31/2016 Hold coordinating meeting 11/3/2016 Order pizza 11/9/2016 GSFC Showcase 11/10/2016 Retrieve fliers
Photographer sign up/volunteers Pass around sign up sheet. Advertise on Club Website Karen/one month before? Print flyers Who designs and prints? Same as previous years? Hold coordinating meeting Confirm volunteer roles prior to, during and after show case. Order pizza Qty?
Purchased Materials Set of 16 x20 pre-cut matte (10.5 x 13.5 opening), back board, and bag http://www.amazon.com/gp/product/B00KNZFAB6/ref=oh_aui_detailpage_o01_s00?ie=UTF8& psc=1 Free Shipping (about 1 week from order to delivery) $79.96 for 25 ($3.20 each), $34.96 for 10 ($3.50 each), $19.96 for 5 ($3.99 each) Acid free linen tape (1.25 wide by 35 feet long) http://www.amazon.com/gp/product/B0027A5E34/ref=oh_aui_detailpage_o06_s00?ie=UTF8& psc=1 Estimated 6 per photo, 35 feet is enough for 70 photos $14.41 for 1 box, comes out to $0.41 per photo Wall clips purchased to hang photos http://www.amazon.com/Advantus-Standard-Fabric-Capacity- AVT75345/dp/B001PMG5YW/ref=pd_ys_sf_s_rp_a1_3_p?ie=UTF8&refRID=1SCGGDZEG06X2K3 GHC1S $12.78 for box of 50, comes out to $0.25 each, or $1.50 for 6 Garbage bags to sort packaged sets of 6 mattes/tape $13.76 for a pack of 90 bags came out to $0.15 each (donated by Tyler) Future Recommendation: Charge $25 per person to cover cost of extra materials and pizza Charge $25 for 6 photos + $10 for each additional 3 photos to fill spots ($35 for 9, $45 for 12)
Facilities Used Building 8 Auditorium https://timsrooms.gsfc.nasa.gov/ Worked with Mike Lewis (301-286-5592) Booked on 6/4/2014 for 11/5/2014 Booked on 11/13/2014 for 5/13/2015 Reserved room for 8am to 3pm They have room set up by 8am, they take down furniture after 3pm Facilities people had a selection of smooth jazz they played over the auditorium speakers for us Other options include Bldg. 28 common area where they do intern poster presentations Newly renovated GSFC Rec-Center
Advertising Dateline http://internal.gsfc.nasa.gov/web /community/home Submit an event on either event or club news announcement Electronic Gate Sign Submitted e-mail to Stephanie Keene with message Photo Club Showcase Wed 11/5 from 10am-2pm Bldg. 8 Auditorium *Club logo* Flyers were put up all around campus, especially cafeterias and building entrances
Purchased Materials Cost Breakdown Set of 16 x20 pre-cut matte (10.5 x 13.5 opening), back board, and bag http://www.amazon.com/gp/product/B00KNZFAB6/ref=oh_aui_detailpage_o01_s00?ie=UTF8&psc=1 $79.96 for 25 ($3.20 each), $34.96 for 10 ($3.50 each), $19.96 for 5 ($3.99 each) Acid free linen tape (1.25 wide by 35 feet long) Estimated 6 per photo, 35 feet (420 ) is enough for 70 photos $14.41 for 1 box, comes out to $0.41 per photo Garbage bags purchased to package all materials together and transport $13.76 for a pack of 90 bags came out to $0.15 each Garbage bags donated by Tyler, no need for re-imbursement from club Unit cost of 25 pack of mattes and tape = $3.61 per photo ($3.20 + $0.41), or $21.66 for 6 photos Wall Clips purchased to hang photos http://www.amazon.com/Advantus-Standard-Fabric-Capacity- AVT75345/dp/B001PMG5YW/ref=pd_ys_sf_s_rp_a1_3_p?ie=UTF8&refRID=1SCGGDZEG06X2K3GHC1S $12.78 for box of 50, comes out to $0.25 each, or $1.50 for 6 Specification said they can hold 40 sheets of paper, worked for 16x20 matte, can be re-used in future One person brought their own mattes which were too thick/heavy for our clips Recommendation: Order extras so there are enough for 2 for every photo next time (Extra $0.25 per clip) Recommendation: Be more strict about only allowing the approved bulk purchased mattes to be used Each exhibitor paid $20, so in filling 32 spots, we took in $640. The cost of 188 photos worth of material was $727.56 [ 188 * (3.61 + 0.26)] So the club supplemented $87 in materials cost for the mattes, tape, and clips ($727.56 - $640) Recommendation: Charge $25 per person in the future to cover cost of extra materials and pizza -Charge $25 for 6 photos + $10 for each additional 3 photos to fill spots ($35 for 9, $45 for 12)
