Understanding ADS/ENS and IBS in Grant Proposals

Learn about Administrative and Endowed Supplements, Institutional Base Salary, and the importance of charging ADS/ENS correctly to grants. Explore the nuances of accounting for ADS/ENS in grant proposals and best practices for using the ADS/ENS calculator. Gain insights from department examples and questions regarding these crucial components in grant funding processes.

• Grant Proposals
• Administrative Supplements
• Endowed Supplements
• Institutional Base Salary
• Accounting

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1. ADS/ENS Brown Bag Mike Anthony Suzette Ashby August 3, 2012

2. Agenda What is an administrative supplement? An endowed supplement? How to think about ADS/ENS and IBS Proposal Workday FEC Charging ADS/ENS to grants Using the ADS/ENS calculator Department examples and questions

3. What is an Administrative Supplement? Compensation added to regular salary for assuming higher level administrative responsibilities. An approved lump sum amount added to gross salary each month.

4. What is an Endowed Supplement? Compensation awarded to faculty members who have been appointed as Endowed Professor or chair as allowed under the terms of the endowment.

5. Institutional Base Salary

6. Accounting for ADS/ENS IBS - Includes ADS and ENS Grant Proposals - All components of IBS (including ADS and ENS) should be used in the proposal. Workday ADS and ENS do not have FTE attached to them in Workday. Adjustments must be made to ensure effort presents correctly on FEC. FEC - eFECS uses IBS to calculate effort on grants

7. Charging ADS/ENS to Grants Best Practice is to charge only Regular (REG) pay to grants. Exceptions: Center Grants Some cases where ADS or ENS is used in whole or part for salary on grant. (1) (1) While ADS represents a salary increment generally associated with additional administrative responsibilities the amount of ADS and the percent of total compensation it represents is not necessarily tied to percent effort.

8. Using the ADS/ENS Calculator http://f2.washington.edu/fm/maa/sites/default/fi les/fec/ads-ens-calculator.xls

9. Department Examples/Questions