Importance of Hazard Mitigation Plans for Scott County

 
What is a
Hazard
Mitigation
Plan?
undefined
 
Why does Scott County
need a FEMA Approved
Hazard Mitigation Plan?
 
Per 44 CFR 201.4(a)(1)-
For all disasters declared on or after November 1, 2004,
all states, local governments, and tribes 
must
 participate
in a FEMA approved Hazard Mitigation Plan in order
to become eligible for all types of FEMA grant funding.
 
 
FEMA
Mitigation
Grants
 
Hazard Mitigation Grant
Program (HMGP)
Follows Disaster Declaration
Building Resilient Infrastructure
and Communities (BRIC)
Awarded Annually, Nationally
Competitive
Flood Mitigation Assistance
(FMA)
 
*Participation in approved Hazard
Mitigation Plan required
 
 
 
If the county has a current FEMA approved Hazard
Mitigation Plan, the county, along with 
participating
jurisdictions
, become eligible to apply for FEMA grant
funding.
 
It is not enough for the county to have an approved
plan, a jurisdiction must participate by assisting with
plan development and adopting the plan in order to be
eligible for grant funding.
 
 
 
Not Just the County’s Plan
 
 
History
 
Scott County adopted its
first hazard mitigation plan
in 2009.
Following the expiration of
that plan, Scott County
received funding to update
the plan in 2015.
The current Scott County
Hazard Mitigation Plan was
approved by FEMA and
adopted by participating
jurisdictions in 2017.
The current plan expires
November 19, 2022.
 
 
Hazard
Mitigation
Planning
Process
 
Task 1-Determine Planning Area
and Resources
 
Old Plan
    
New Plan
Scott County
   
Scott County
City of Waldron
   
City of Waldron-New Mayor
Waldron School District
 
Waldron School District-New Superintendent
 
 
Task 2-Build Planning Team and
Create Outreach Strategy
Building Code Enforcement
   
Public Information Office
Emergency Management
   
Storm Water Management
Fire Departments/Districts
   
Road/Street Departments
Floodplain Administration
   
Regional Planning Agency
Geographic Information Systems
 
City Council/Quorum Court
Parks and Recreation/Tourism
  
Planning Commission
Planning/Zoning
     
Public Works
Community/Economic 
    
Special Interest Groups
Development
 
Responsibilities of the Planning Team
Attend Meetings
Provide Data for Risk Assessment
Identify Community Assets
Assist with Mitigation Action Items
Assist with Public Involvement
Review Drafts of Plan
Adopt Plan
 
Create an Outreach Strategy
An Outreach Strategy identifies what we need to
accomplish through our outreach efforts, who to
involve in the process, and how/when to effectively
engage the community.
1. Planning Team
(County, City, School District, and Partners)
2. Stakeholders
(any person, group, or institution that can affect
or be affected by a course of action)
3. Public; a survey will be provided that you can
include on your websites and social media sites
 
Task 3-Review Community
Capabilities
For multi-jurisdictional plans, the capabilities of each
participating jurisdiction must be individually reviewed
and documented.
In a plan update, the planning team ensures capabilities are
documented sufficiently and highlights any capability
changes from the previous plan
.
 
The primary types of capabilities for
reducing long-term vulnerability through
mitigation planning are the following;
Planning and Regulatory
Administrative and Technical
Financial
Education and Outreach
A worksheet has been provided to the county
and each city to help accomplish this.
 
Task 4-Conduct Risk Assessment
 
Task 4-Conduct a Risk Assessment
 
Step 1—Describe Hazards
 
Location
 of the geographic area that are
affected by hazards, such as floodplains.
Floods
Dam Failure
 
Extent of the magnitude 
defines the
characteristics of the hazard regardless of the
people and property it affects.
Tornado-Enhanced Fujita Scale
Earthquake-Richter Scale/
Modified Mercalli Scale
Drought-Palmer Drought Severity Index
 
 
 
 
 
 
 
 
 
 
 
 
 
 
.
 
Task 4-Conduct a Risk Assessment
 
Step 1—Describe Hazards
 
Previous occurrences 
help determine the
likelihood of future events and predict
potential impacts
National Climatic Data Center
Local Data
 
Probability of future events 
using historical
frequencies or statistical probabilities which
often refer to events of a specific size or strength.
 
Task 4-Conduct a Risk Assessment
 
Step 2—Identify Community Assets
 
Task 4-Conduct a Risk Assessment
 
Step 3—Analyze Risk
 
 
 
Exposure Analysis
Historical Analysis
Scenario Analysis
Combine Available Data and Methods
Update to Reflect Changes in Development
 
Task 4-Conduct a Risk Assessment
 
Step 4—Summarize Vulnerability
 
 
The risk assessment shall include an
overall summary of each hazard and its
impact on the community
Vulnerability-People and property in
the path of a each hazard
Impact-The effects of each hazard on
those people and property
 
Task 5-Develop a
Mitigation Strategy
 
Mitigation Goals--General guidelines
that explain what the community wants
to achieve with the Plan.
Mitigation Actions--Specific projects and
activities that help achieve the goals.
Action Plan—Describes how the
mitigation actions will be implemented.
 
Mitigation
Goals
 
Mitigation
Actions
 
Action Plan
 
The Action Plan lays
the groundwork for
implementation by
describing how the
mitigation plan will be
incorporated into
existing planning
mechanisms and how
the mitigation actions
will be prioritized,
implemented, and
administered by each
jurisdiction.
 
Task 6-Review, Revise, and
Submit Plan
 
When the final draft of the plan is completed, the planning
team will review the draft plan and make comments.
The completion of the mitigation plan will be publicized and
stakeholders and the public asked to review the plan and
submit comments for the planning team’s final consideration.
When the planning team is confident the plan meets the
required elements and includes all supporting documentation,
the plan will then be submitted to the Arkansas Department of
Emergency Management for review.
Once the State is satisfied that the plan meets all requirements,
they will forward the plan to FEMA Region VI for review and
approval
 
Task 7-Adopt Plan
 
Once FEMA determines the plan meets the regulation, FEMA will
notify the State that the plan is approved pending adoption.
 
At that time, the County, Cities, and School Districts will formally
adopt the mitigation plan via a resolution that we will provide.
 
Upon receiving the record of adoption from the State, FEMA will issue
an official approval letter stating which jurisdiction have adopted and are
approved and eligible for FEMA Hazard Mitigation Assistance Programs.
The approval letter will include the expiration date of 5 years from the
date of the letter.
 
How Can
You Help?
 
Contact
Information:
 
 
Tracee McKenna
Director of Community
Development
Western Arkansas Planning &
Development District
1109 S. 16
th
 Street
FORT SMITH, AR 72901
479-785-2651
tmckenna@wapdd.org
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Hazard Mitigation Plans are crucial for Scott County as they allow the county and participating jurisdictions to qualify for FEMA grant funding by minimizing disaster effects before they occur. Scott County has a current plan approved by FEMA, adopted in 2017, and set to expire in November 2022. The planning process involves determining the area, building a team, assessing risks, developing mitigation strategies, and adopting the plan.


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  1. A pre-disaster plan meant to minimize the effects of a disaster before one strikes. What is a Hazard Mitigation Plan? This is not a disaster response plan.

  2. Why does Scott County need a FEMA Approved Hazard Mitigation Plan? Per 44 CFR 201.4(a)(1)- For all disasters declared on or after November 1, 2004, all states, local governments, and tribes must participate in a FEMAapproved Hazard Mitigation Plan in order to become eligible for all types of FEMAgrant funding.

  3. Hazard Mitigation Grant Program (HMGP) Follows Disaster Declaration Building Resilient Infrastructure and Communities (BRIC) FEMA Mitigation Grants Awarded Annually, Nationally Competitive Flood Mitigation Assistance (FMA) *Participation in approved Hazard Mitigation Plan required

  4. Not Just the Countys Plan If the county has a current FEMA approved Hazard Mitigation Plan, the county, along with participating jurisdictions, become eligible to apply for FEMA grant funding. It is not enough for the county to have an approved plan, a jurisdiction must participate by assisting with plan development and adopting the plan in order to be eligible for grant funding.

  5. Scott County adopted its first hazard mitigation plan in 2009. Following the expiration of that plan, Scott County received funding to update the plan in 2015. History The current Scott County Hazard Mitigation Plan was approved by FEMA and adopted by participating jurisdictions in 2017. The current plan expires November 19, 2022.

  6. Task 1-Determine Planning Area and Resources Task 2-Build Planning Team and Create Outreach Strategy Hazard Mitigation Planning Process Task 3-Review Community Capabilities Task 4-Conduct Risk Assessment Task 5-Develop Mitigation Strategy Task 6-Review, Revise, and Submit Plan Task 7-Adopt Plan

  7. Task 1-Determine Planning Area and Resources Old Plan Scott County City of Waldron Waldron School District New Plan Scott County City of Waldron-New Mayor Waldron School District-New Superintendent

  8. Task 2-Build Planning Team and Create Outreach Strategy Building Code Enforcement Emergency Management Fire Departments/Districts Floodplain Administration Geographic Information Systems Parks and Recreation/Tourism Planning/Zoning Community/Economic Development Public Information Office Storm Water Management Road/Street Departments Regional Planning Agency City Council/Quorum Court Planning Commission Public Works Special Interest Groups

  9. Responsibilities of the Planning Team Attend Meetings Provide Data for Risk Assessment Identify Community Assets Assist with Mitigation Action Items Assist with Public Involvement Review Drafts of Plan Adopt Plan

  10. Create an Outreach Strategy An Outreach Strategy identifies what we need to accomplish through our outreach efforts, who to involve in the process, and how/when to effectively engage the community. 1. Planning Team (County, City, School District, and Partners) 2. Stakeholders (any person, group, or institution that can affect or be affected by a course of action) 3. Public; a survey will be provided that you can include on your websites and social media sites

  11. Task 3-Review Community Capabilities For multi-jurisdictional plans, the capabilities of each participating jurisdiction must be individually reviewed and documented. In a plan update, the planning team ensures capabilities are documented sufficiently and highlights any capability changes from the previous plan.

  12. The primary types of capabilities for reducing long-term vulnerability through mitigation planning are the following; Planning and Regulatory Administrative and Technical Financial Education and Outreach A worksheet has been provided to the county and each city to help accomplish this.

  13. Task 4-Conduct Risk Assessment Step 1 Describe Hazards Step 2 Identify Community Assets Step 3 Analyze Risks Step 4 Summarize Vulnerability

  14. Task 4-Conduct a Risk Assessment Step 1 Describe Hazards Location of the geographic area that are affected by hazards, such as floodplains. Floods Dam Failure Extent of the magnitude defines the characteristics of the hazard regardless of the people and property it affects. Tornado-Enhanced Fujita Scale Earthquake-Richter Scale/ Modified Mercalli Scale Drought-Palmer Drought Severity Index

  15. Task 4-Conduct a Risk Assessment Step 1 Describe Hazards Previous occurrences help determine the likelihood of future events and predict potential impacts National Climatic Data Center Local Data Probability of future events using historical frequencies or statistical probabilities which often refer to events of a specific size or strength.

  16. Task 4-Conduct a Risk Assessment Step 2 Identify Community Assets People Economy Existing Structures Infrastructure Critical Facilities Built Environment Natural Environment

  17. Task 4-Conduct a Risk Assessment Step 3 Analyze Risk Exposure Analysis Historical Analysis Scenario Analysis Combine Available Data and Methods Update to Reflect Changes in Development

  18. Task 4-Conduct a Risk Assessment Step 4 Summarize Vulnerability The risk assessment shall include an overall summary of each hazard and its impact on the community Vulnerability-People and property in the path of a each hazard Impact-The effects of each hazard on those people and property

  19. Task 5-Develop a Mitigation Strategy Mitigation Goals--General guidelines that explain what the community wants to achieve with the Plan. Mitigation Actions--Specific projects and activities that help achieve the goals. Action Plan Describes how the mitigation actions will be implemented.

  20. Protect Life Mitigation Goals Protect Property

  21. Review of Previous Mitigation Actions Evaluate Progress in Implementation Changes in Priorities Add New Mitigation Actions Mitigation Actions Types of Mitigation Actions Local Plans and Regulations Structure and Infrastructure Projects Natural Systems Protections Education and Awareness Programs FEMA requires 2 actions, per hazard, per jurisdiction.

  22. The Action Plan lays the groundwork for implementation by describing how the mitigation plan will be incorporated into existing planning mechanisms and how the mitigation actions will be prioritized, implemented, and administered by each jurisdiction. Action Plan

  23. Task 6-Review, Revise, and Submit Plan When the final draft of the plan is completed, the planning team will review the draft plan and make comments. The completion of the mitigation plan will be publicized and stakeholders and the public asked to review the plan and submit comments for the planning team s final consideration. When the planning team is confident the plan meets the required elements and includes all supporting documentation, the plan will then be submitted to the Arkansas Department of Emergency Management for review. Once the State is satisfied that the plan meets all requirements, they will forward the plan to FEMA Region VI for review and approval

  24. Task 7-Adopt Plan Once FEMA determines the plan meets the regulation, FEMA will notify the State that the plan is approved pending adoption. At that time, the County, Cities, and School Districts will formally adopt the mitigation plan via a resolution that we will provide. Upon receiving the record of adoption from the State, FEMA will issue an official approval letter stating which jurisdiction have adopted and are approved and eligible for FEMA Hazard Mitigation Assistance Programs. The approval letter will include the expiration date of 5 years from the date of the letter.

  25. Assist with Outreach Share survey Host meetings How Can You Help? Provide Data Hazard Locations/ Previous Occurrences Community Assets Student Involvement

  26. Tracee McKenna Director of Community Development Contact Information: Western Arkansas Planning & Development District 1109 S. 16th Street FORT SMITH, AR 72901 479-785-2651 tmckenna@wapdd.org

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