Best Practices for Integrating Multiple Data Governance Structures and Policies
Explore best practices for integrating multiple data governance structures and policies in the context of Statewide Longitudinal Data Systems (SLDS). Topics covered include objectives, challenges, legal issues, and strategies for leveraging existing data governance. Learn how to improve communication, collaboration, and data quality across agencies and early childhood programs.
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INTEGRATING MULTIPLE DATA GOVERNANCE STRUCTURESAND POLICIES SLDS Best Practices Conference February 13-15, 2017 Missy Coffey, SLDS State Support Team Bill Hurwitch, SLDS State Support Team Lauren Wise, SLDS Lead Program Analyst 2017 Best Practices Conference,February 13-15,2017 1
WELCOME! INTRODUCTIONS YOUR ORGANIZATION YOUR ROLE 2017 Best Practices Conference, February 13-15, 2017 2
AGENDA 2:45 Welcome/Introductions 3:00 Ice Breaker 3:15 Focus on Objectives 3:45 Break 4:00 Roadblocks/Solutions 4:45 State Planning/Next Steps 5:00 - Adjourn 2017 Best Practices Conference, February 13-15, 2017 3
GETTINGTOKNOWYOU Icebreaker Where does your organization sit? DOE? HHS? Other? How does your organization s data governance integrate with your state s SLDS? 2017 Best Practices Conference, February 13-15, 2017 4
INTEGRATING MULTIPLE DATA GOVERNANCE STRUCTURESAND POLICIES 2017 Best Practices Conference, February 13-15, 2017 5
OBJECTIVESLEARNHOWTO: Integrate Data Governance Determine When Needed Leverage Existing Data Governance Work Across Agencies Identify Challenges Find Common Goals Overcome Data Sharing Legal Issues Developing Strategies/Solutions 2017 Best Practices Conference, February 13-15, 2017 6
WHATIS EC DATAGOVERNANCE? A formal structure that: Defines key policy and program questions about early learning Coordinates between state agencies and programs administering early childhood services and collecting data Improves understanding and quality of data collected, reported, and used by multiple agencies and early childhood programs Improves communication, collaboration, and relationships between: Programs/agencies IT Agencies Programs 2017 Best Practices Conference, February 13-15, 2017 7
P20+ Data Governance Interagency P20+ Data Governance Early Childhood Data Governance Postsecondary Data Governance Workforce Data Governance Other Outcomes Data K-12 Data Governance 8
GROUP DISCUSSION What is the Difference between Sector Specific Governance and Cross-Sector Governance? Sector Specific Cross-Sector Specific Clear organizational leadership and hierarchy Separate Executive Leadership Designed to support organization s goal objectives Membership includes representatives from multiple sectors Established ownership of data Broader stakeholder representation Sector specific IT staff/support Merged/collaborative IT roles Sector specific laws/rules Potential conflicting laws/rules Other Differences? 2017 Best Practices Conference, February 13-15, 2017 9
The Roles of Within Sector & Cross Sector Governance Statewide perspective Determine integration and data element authority Driven by state policy P20+ Data Governance Early Childhood Data Governance Postsecondary Data Governance Workforce Data Governance Other Outcomes Data K-12 Data Governance Sector centric Determine data elements, definitions, collections Driven by sector essential questions 10
PREPARINGTOWORKACROSSSECTORS Questions Each Group Should Answer and Document: What is the mission of this group? What are the goals and objectives of this group? What is the membership of this group? What are the expectations of the member? What is the decision making process for this group? Discussion: What would it look like if a single sector participated in across sector data governance without answering these questions? 2017 Best Practices Conference, February 13-15, 2017 11
DEVELOPING COMMON GOALS/OBJECTIVESACROSS SECTORS Table Discussion Where do sector goals overlap in P-20? Common themes How to get executive buy-in on priorities across sectors? How to appeal to wide range of stakeholders? Longitudinal view 2017 Best Practices Conference, February 13-15, 2017 12
DEVELOPING COMMON GOALS/OBJECTIVESACROSS SECTORS Activity Report Out What were the common objectives? Who has been supportive in states? 2017 Best Practices Conference, February 13-15, 2017 13
IDENTIFYING ROADBLOCKS/SOLUTIONSIN INTEGRATING DATA GOVERNANCE Legal Issues Privacy/Confidentiality FERPA/HIPAA Conflicting Objectives/Priorities State Agencies Programs Technical Issues 2017 Best Practices Conference, February 13-15, 2017 14
IDENTIFYING ROADBLOCKS/SOLUTIONSIN INTEGRATING DATA GOVERNANCE Table Discussion Other roadblocks/issues? Report Out Solutions/Success Stories 2017 Best Practices Conference, February 13-15, 2017 15
STATE ACTION PLANNING 2017 Best Practices Conference, February 13-15, 2017 16
HELPFULRESOURCES ECIDS Toolkit (https://slds.grads360.org/#program/ecids- toolkit) Data Governance Manual Rubric (https://slds.grads360.org/#communities/pdc/do cuments/13499) CEDS (https://ceds.ed.gov/) 2017 Best Practices Conference, February 13-15, 2017 17
EXAMPLESOF CEDS TA PROVIDEDTO STATES The CEDS TA Team provides free support by state request on a variety of topics, such as: Developing Connections to explain an analysis to address a policy question posed by a state. The state can then review the Connection and share it so that stakeholders understand what elements are used to address the question. Developing Connections for states to explain the methodology used to develop a report. The state can then review the Connections and share them so that others could develop the same report with their own data. Mapping state data dictionaries using the CEDS Align tool. The state can then review the alignment and make changes before sharing the map. 2017 Best Practices Conference, February 13-15, 2017 18
CONTACTS Missy Coffey, missy.coffey@sst-slds.org Bill Hurwitch, bill.hurwitch@sst-slds.org Lauren Wise, lauren.wise@aemcorp 2017 Best Practices Conference, February 13-15, 2017 19
