Safety and Emergency Information for California Public Utilities Commission Conference
In the event of an emergency, calmly follow the evacuation instructions communicated at the California Public Utilities Commission Conference. The evacuation site is the Garden Plaza area between Herbst Theater and the War Memorial Opera House Buildings. This conference covers important topics related to energy efficiency, procurement, and program oversight. Guidelines for participant questions and answers are outlined to ensure fairness during the procurement process.
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Safety and Emergency Information In the event of an emergency, please proceed calmly out the exits. The evacuation site is the Garden Plaza area between Herbst Theater and the War Memorial Opera House Buildings, on Van Ness Exit the building at the Main Entrance at Van Ness and McAllister streets, cross McAllister Street, pass Herbst Theater and enter the plaza.
California Public Utilities Commission RFP 17PS5012 For Energy Efficiency Savings Measurement, Estimation, Program Oversight, and Evaluation of the Group A Sectors: Small/Medium Commercial and Residential Sectors, HVAC and Lighting Measure Draft Solicitation Pre-Release Vendor Conference February 2nd, 2018
4 Agenda 10:00 10:10 Welcome & Housekeeping Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:10 10:20 Procurement Overview Michael Baltar, Contract Analyst California Public Utilities Commission 10:20 10:30 EM&V Program Overview Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:30 11:00 Qualifications and Required Deliverables Jeorge Tagnipes and Abhilasha Wadhwa Energy Efficiency Branch, California Public Utilities Commission 11:00 11:15 11:15 12:00 Deliverable Cost Sheet and Scoring Process Michael Baltar, Contract Analyst California Public Utilities Commission Questions & Answers All
5 Housekeeping Throughout the procurement process from public comment until the contracts are awarded the CPUC will work to ensure all potential proposers have a level playing field and that the CPUC operates in a manner that is accountable to the public. The following logistics will be followed for the Question & Answers period: Out of respect for all participants, all questions will be held until the end of the conference in the time allotted for Q&A; Questions asked during this conference will be recorded; However, vendors should follow up in writing with all questions asked at this pre-release conference whether it was answered at the conference or not; Preliminary responses may be provided to questions verbally during this conference. However, no responses will be considered final or binding until they have been posted in writing; and CPUC is not bound by any elements of this draft RFP. Signing-in and verbally identifying yourself on the voicemail is optional. If you sign-in or identify yourself on the call, A list of those who participated in the conference will be public upon the close of the procurement period.
6 Agenda 10:00 10:10 Welcome & Housekeeping Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:10 10:20 Procurement Overview Michael Baltar, Contract Analyst California Public Utilities Commission 10:20 10:30 EM&V Program Overview Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:30 11:00 Qualifications and Required Deliverables Jeorge Tagnipes and Abhilasha Wadhwa Energy Efficiency Branch, California Public Utilities Commission 11:00 11:15 11:15 12:00 Deliverable Cost Sheet and Scoring Process Michael Baltar, Contract Analyst California Public Utilities Commission Questions & Answers All
7 Procurement key dates Key Action Dates Date Pre-release Written Questions Submission Deadline 02/09/2018 5:00 PM PT RFP Release Date (Tentative) 02/16/2018 02/23/2018 10:00 AM 12:00 PM Optional Bidders Conference (Tentative) Location: Golden Gate Room, CPUC 03/02/2018 5:00 PM PT Proposer s Written Questions Submission Deadline (Tentative) CPUC Written Answers Posting Date (Tentative) 03/09/2018 Proposal Response Due Date (Tentative) 04/13/2018 4:00 PM PT Technical and Cost Evaluation (Tentative) Apr 13 May 9, 2018 Notice of Intent to Award (Tentative) 05/11/2018 Deadline to submit Intent to Protest (Tentative) 05/16/2018 5:00 PM PT Deadline to submit Protest Letter (Tentative) 05/21/2018 5:00 PM PT Contract Execution Process (Tentative) 5/29/2018 6/25/2018
8 Draft RFP pre-release questions and feedback must be submitted by 5 P.M. Pacific Time on February 9, 2018 This draft RFP pre-release is meant for CPUC to obtain feedback from stakeholders on how the documents can be improved to better illustrate CPUC s program needs. All feedback received will be taken into consideration, but may or may not be incorporated into the final RFP; Commenters are encouraged to consider the following overarching questions: What elements work? What elements could be improved? Are any important elements missing? Are instructions for Proposers clear? Comments shall refer to the specific page number and explain why a change is warranted, how the change would improve the pre- solicitation, and how the change could increase competition. Questions submitted and feedback received during this pre-release period will not be posted as an official Q&A document. Any response and clarification from the CPUC will be directly incorporated into the final RFP itself, and all feedback received will be public upon closing of the procurement. CPUC will not be able to take personal meetings or respond to telephone inquiries regarding the solicitations to ensure a level playing field, full transparency and the integrity of the solicitations. All correspondence, questions, inquiries should be directed to Michael Baltar at Michael.Baltar@cpuc.ca.gov. No answers provided verbally shall be considered binding.
9 Agenda 10:00 10:10 Welcome & Housekeeping Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:10 10:20 Procurement Overview Michael Baltar, Contract Analyst California Public Utilities Commission 10:20 10:30 EM&V Program Overview Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:30 11:00 Qualifications and Required Deliverables Jeorge Tagnipes and Abhilasha Wadhwa Energy Efficiency Branch, California Public Utilities Commission 11:00 11:15 11:15 12:00 Deliverable Cost Sheet and Scoring Process Michael Baltar, Contract Analyst California Public Utilities Commission Questions & Answers All
10 This RFP for the Small/Medium Commercial and Residential Sectors and HVAC and Lighting Measure Groups will include the following Scope of Work: Develop estimates for, and update the Commission s DEER database; review and approve workpapers Energy Savings Estimation Develop workplans and conduct market studies to inform programs, estimation and evaluation approaches Market Research Studies Measure and verify savings resulting from energy efficiency measures, programs and portfolios Impact Evaluations Seek and incorporate stakeholder feedback through public meetings, workshops and other Commission-approved processes Stakeholder Engagement
11 Agenda 10:00 10:10 Welcome & Housekeeping Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:10 10:20 Procurement Overview Michael Baltar, Contract Analyst California Public Utilities Commission 10:20 10:30 EM&V Program Overview Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:30 11:00 Qualifications and Required Deliverables Jeorge Tagnipes and Abhilasha Wadhwa Energy Efficiency Branch, California Public Utilities Commission 11:00 11:15 11:15 12:00 Deliverable Cost Sheet and Scoring Process Michael Baltar, Contract Analyst California Public Utilities Commission Questions & Answers All
12 Proposers must meet the following Minimum Qualifications to be eligible to bid: Read and understand the Conflict of Interest provisions pertaining to the RFP. Be registered as a private entity, non-profit organization, the University of California, California State University Foundation, or other governmental entities with the California Secretary of State or can provide an explanation as to why it is not necessary. Certify and agree to the bidding and subcontracting limitations; A firm submitting a proposal as the Prime Contractor for this Contract may not be a subcontractor on any other proposing team; A firm may not be prime contractor on more than one contract group under the EM&V Plan within this program period; and A firm may be a subcontractor on multiple contract groups under the EM&V Plan, so long as this participation does not conflict with the previous two rules. If awarded the contract, sign a Nondisclosure Statement for the use of data. Certify and agree to complete deliverables not requiring a narrative in compliance with requirements as described in the RFP.
13 Proposers will be evaluated on the following desirable qualifications: Basic Expertise and Experience Demonstrate experience in successfully managing complex projects involving multidisciplinary teams comprised of multiple subcontractors; Demonstrate experience in leading stakeholder workshops and working with energy stakeholders in a public regulatory process, and shall demonstrate success in communicating findings and data to related audience; and Demonstrate knowledge and understanding of Federal regulations, California s codes and regulations, energy efficiency policy, measure value estimation and evaluation methodologies and practices, and industry best practices. Building Simulation Skills Demonstrate in-depth expertise, experience and knowledge with using public-domain simulation and energy modeling software tools, such as Open Studio,/EnergyPlus, eQuest/ DOE-2, CBECC Commercial and Residential. Evaluation Expertise and Experience Demonstrate experience in various energy program impact evaluation related skills; Demonstrate knowledge of the process for inclusion of new technologies into the IOU EE portfolio, including workpapers, deemed/custom measure development and screening. Demonstrate experience in calculating and statistically modeling energy savings values and an ability to review, revise, and verify energy efficiency value estimates developed by third parties; Demonstrate experience in conducting research projects on a variety of energy program topics including expertise in the multi-disciplined research areas of engineering, econometrics, behavioral and market research related to energy programs; and Demonstrate experience in consulting or advising clients on energy efficiency demand side program evaluation projects, and demonstrate the ability to provide expert technical advice and analysis to Commission Project Managers.
14 There are two main types of deliverables under this RFP: All Commission-defined deliverables are the standard deliverables for all sectors and markets under this contract. This means the contractor will be conducting independent evaluations and submitting independent documents for each sector/market under each deliverable, as specified in the deliverable description. The commission has a general approach that the contractor has to follow for all Commission-defined deliverables, however, the proposers are encouraged to incorporate innovation into their approach where a narrative is required. Commission-Defined The Proposer-defined deliverables are expected to give the Proposers an idea of the skill set, complexity and effort that will be needed, along with goals and needs that have to be met. These deliverables are required to be completed for only the sectors/markets specified in the description. Proposers will submit proposals that suggest innovative approaches and/or other areas of study and justify how such study/s would enable higher or accelerated adoption of energy efficiency. However, during implementation, the proposed approach of the awarded contractor may changebased on the Commission Project Manager s approval and other emerging issues. Proposer-Defined
15 Required Commission-Defined Deliverables No narrative required (Page 1 of 3) Deliverables Description 2. Progress Reports and Updates Submit monthly reports and provide updates on an as-needed basis. 3. Kickoff Meeting Attend kickoff meeting with the Commission upon award. 4. Monthly Progress Meeting Participate in monthly progress meetings with the Commission. Conduct up to 30 stakeholder engagement workshops or webinars. Be able to explain their evaluation approaches to a non-technical audience. 5. Quarterly Stakeholder Workshops & Webinars 18. Subject Matter Expert Services Advise Commission Staff as needed, on matters concerning the Energy Efficiency Evaluation efforts and EM&V Research Roadmaps. Attend ad-hoc meetings with entities such as Commission Executives, Advisory Committee, and others, to provide updates, briefings, or participate in programmatic discussions. 19. Other Meetings and Briefings The State may add an additional amount in the contract for unanticipated tasks in the event that additional work must be performed that was wholly unanticipated, and which was identified in neither the State s solicitation document nor the Vendor s proposal, but which in the opinion of both parties is necessary to the successful accomplishment of the general scope of work. These tasks will be billed at the Contractor s average hourly rate and are not to exceed 10% of the total agreement amount awarded. 20. Unanticipated Tasks
16 Required Commission-Defined Deliverables Narrative required (Page 2 of 3) Deliverables Description Create and establish research and evaluation workplans for each sector and market describing all tasks and activities necessary to complete all deliverables under this contract. 1. Research and Evaluation Workplans and Updates 6. Annual EM&V Master Plan Update & Gaps and Emerging Issues Report Submit a Gaps & Emerging Issues report by Nov 15th of each year for each sector. Conduct a dual data collection effort annually necessary to complete the review of savings estimates. Follow a stratified sampling methodology dictated by the tracking data available and other protocols determined by the Commission. 7. Data Collection and Sampling Plan Develop recommendations for program administrators to improve their energy efficiency programs, including the analysis of the program management and current IOU energy efficiency programs. 8. Program Analysis and Recommendations Develop methodologies and on-site field work that will estimate the gross unit energy savings for kWh, kW, and terms at the measure and program level. 9. Gross Savings Estimates Develop methodologies and survey instruments that will estimate the levels of program attribution and program influence at the measure and program level. 10. Net Savings Estimates Deliver a final evaluation report to the Commission by March 1st of each year. The Commission Project Manager will determine which components of the final impact evaluation report will be submitted each year. At a minimum, the final report will include impact evaluations for the uncertain measures list each year under each sector in this contract group, as reflected in Deliverables 1-17. 11. Draft and Final Impact Evaluation Reports Document any specifications and descriptions of the datasets throughout the life of this contract and provide all data collected to the contractors and to the Commission. 12. Data Transfer and Documentation
17 Required Commission-Defined Deliverables Narrative required (Page 3 of 3) Deliverables Description Develop new and updating existing DEER Ex Ante values with competence in energy simulation, modeling, and other industry leading public-domain (open source) software tools used to perform those analyses. 13. Ex-Ante Value Updates Review each Program Administrator submission of workpaper projects (estimated at 200 workpapers annually), identify high value projects with large portfolio savings contributions for submitted workpapers, and perform analysis that results in written dispositions that will inform the Commission on utility-claimed values. 14. Ex-Ante Workpaper Disposition Analysis Assist Commission staff in meeting the following ESPI deliverables: ESPI Ex-Ante Performance Review Scoring and Memorandums; ESPI Earnings Coefficients Development; ESPI Ex-Ante Savings Analysis; ESPI Ex-Post Savings; ESPI Non-Saving Analysis; and ESPI Resolution and Database. 15. Overall Annual ESPI Deliverables Review the effective useful life (EUL) parameter in their respective sectors to determine if any updates or adjustments need to be made. 16. Effective Useful Life Estimates and Approach Develop 8,760 hourly load shapes for measures. Propose and implement, an approach that will produce hourly impacts of measures, identifying the load reduction for each hour by measure. 17. Load Shape Data
18 Required Proposer-Defined Deliverables (Page 1 of 1) Deliverables Description Conduct an impact evaluation and program assessment report of the statewide deemed and Direct Install programs for the commercial sector. 21. Small/Medium Commercial Conduct an impact evaluation report of deemed measures comprising a growing portion of the HVAC portfolio that have not been evaluated. 22. HVAC Market Other Deemed Measures 23. HVAC Market Field Performance Conduct a study and produce a report on HVAC field performance. Conduct an evaluation report of commercial quality maintenance programs that focus on the general maintenance practices in the industry. 24. HVAC Market Industry Standard Practice 25. Lighting Market Persistence/Maintenance of Control Technology Savings Produce a report on the persistence/maintenance of control technologies in the state. Produce a report that examines the expected impact of smart LED lamps on lighting end-use energy consumption. 26. Lighting Market Smart Lamp Study Produce a report to help define the market for LED troffer fixtures (all non-res LED fixtures indoor and outdoor). 27. Lighting Market LED Market Characterization Evaluate and complete savings measurements and estimations from a number of residential sector downstream and midstream programs, including the following: Retail Products Platform, PG&E s mid-stream market transformation initiative; AB793 Energy Management Technologies (EMT) related programs; and Behavior programs. 28. Residential Sector Energy Efficiency Program Evaluation
19 Agenda 10:00 10:10 Welcome & Housekeeping Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:10 10:20 Procurement Overview Michael Baltar, Contract Analyst California Public Utilities Commission 10:20 10:30 EM&V Program Overview Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:30 11:00 Qualifications and Required Deliverables Jeorge Tagnipes and Abhilasha Wadhwa Energy Efficiency Branch, California Public Utilities Commission 11:00 11:15 11:15 12:00 Deliverable Cost Sheet and Scoring Process Michael Baltar, Contract Analyst California Public Utilities Commission Questions & Answers All
20 Proposers will fill out the Deliverables Cost Sheet in Attachment 10 to detail cost for each requested deliverable Attachment 10: Deliverables Cost Sheet Key Notes The hourly rate for each team member shall be listed as fully-loaded rates. The Proposers will be evaluated on the proposed Total Staff Cost per Unit to ensure fair competition. Per Unit equals to per Deliverable Submission. Proposers shall include all authorized costs to perform the scope of work and state the total dollar amounts for each deliverable line item using the template provided in the solicitation. Total Units for the 3 Year Contract Term will be determined by the proposer based on their specific approach for each deliverable. The number of units may also vary upon contract execution with the awarded contractor based on Commission needs. The Total Staff Cost per Unit cannot be changed upon contract execution and will be used to determine the budget for the option to extend year(s), if applicable.
21 The contract will be awarded to the proposer whose proposal received the highest score by the CPUC evaluation and selection team Stage Scoring Description Each Proposal will first be checked by CPUC for the presence of all required documents as listed in the Proposal Submission Checklist (see Attachment 1) and whether the proposer meets Minimum Qualifications. Stage 1: Compliance Check Pass/Fail The Review Panel will review all Proposals that pass Stage 1 to assess the Proposer s ability to carry out the proposed work. The Review Panel will review each proposal individually and then score by consensus all aspects of the following requirements: Proposer s Team Description and Experience (120 points); - Organization Description; and - Desired Qualifications. Approach and Workplan (370 points). - Workplan Narrative; and - Detailed Workplan. Stage 2: Technical Evaluation 490 Points Proposers must obtain a minimum of 290 points in Stage 2 in order to advance to Stage 3. Each proposer s total cost for all services will be ranked from low-to-high. The proposal with the lowest total cost will received a score of 210. The remaining proposals will receive an incrementally lower score as indicated in the sample calculation in the solicitation. 210 Points Stage 3 : Cost Evaluation Stage 4: Adjustments for SB/DVBE Preferences N.A. Scores will be adjusted to account for SB and/or DVBE participation. CPUC will combine the points of each qualifying Proposer from Stage 2-4 to calculate the total score for each qualifying Proposer. The maximum point value for the scoring process is 700 points Stage 5: Combining Scores N.A.
22 Agenda 10:00 10:10 Welcome & Housekeeping Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:10 10:20 Procurement Overview Michael Baltar, Contract Analyst California Public Utilities Commission 10:20 10:30 EM&V Program Overview Jeorge Tagnipes, Supervisor of Commercial and Evaluation Section Energy Efficiency Branch, California Public Utilities Commission 10:30 11:00 Qualifications and Required Deliverables Jeorge Tagnipes and Abhilasha Wadhwa Energy Efficiency Branch, California Public Utilities Commission 11:00 11:15 11:15 12:00 Deliverable Cost Sheet and Scoring Process Michael Baltar, Contract Analyst California Public Utilities Commission Questions & Answers All
23 Questions & Answers Though CPUC may give oral responses during this session, no answers provided verbally shall be considered binding. Questions asked during this conference will be recorded; However, vendors should follow up in writing with all questions asked at this pre-release conference whether it was answered at the conference or not. CPUC is not bound by any elements of this draft RFP.
24 Thank You for Participating!
