Understanding Institutional Advancement and Foundation Grants at UAMS

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Institutional Advancement (IA) at UAMS is the fundraising unit that collaborates with various stakeholders to secure funds for the institution's philanthropic priorities. IA engages individuals, families, nonprofits, corporations, and foundations for gifts and grants of $25,000 or more. Their mission aligns with UAMS's goal to enhance health care and advance knowledge. Working with IA involves proposal alignment, deadline monitoring, assistance with reports, and relationship enhancement. Contact Becca Bradley for more information.

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Writing and Submitting Foundation Grants: Working with Institutional Advancement 4/13/2021 Becca Bradley, CFRE Director of Development rbradley@uams.edu or (479) 964-2977

Who is Institutional Advancement (IA)? Vice Chancellor for Institutional Advancement Identification Advancement Operations Alumni and Annual giving Donor Relations Development Foundation Relations Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 2

What does IA do? IA is the authorized fundraising unit for UAMS IA works as a team to raise funds across campus (all colleges, institutes, centers of Identification excellence, and departments) based on philanthropic priorities set by senior administration IA engages: Individuals and families (including grateful patients and alumni) Nonprofits Corporations Foundations IA prioritizes gifts and grants of $25,000+ IA does not coordinate funding from government funders, direct patient support and other non-philanthropic contributions Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 3

Why do we do it? The mission of UAMS is to improve the health, health care and well-being of Arkansans and of others in the region, nation and the world by: Identification Educating current and future health professionals and the public; Providing high-quality, innovative, patient- and family-centered health care and also providing specialty expertise not routinely available in community settings; and Advancing knowledge in areas of human health and disease and translating and accelerating discoveries into health improvements. In IA, we are service providers to support leadership, faculty members, and clinicians whose work advances this mission. Many of us have personal connections to the mission Individuals and foundations want to support your work, but they have to be asked! We love what we do Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 4

Working with IA in Practice I have a funder in mind Identification IA will ensure your proposal aligns with the organization s funding priorities. IA will monitor submission, awarding, and reporting deadlines. For principal gifts, IA will help write proposals and provide assistance with impact reports. IA is the liaison to the UA Foundation. IA will manage back end operations including gift documentation, foundation account creation, and recognition. YOU often have the relationships and we want to enhance them. Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 5

Working with IA in Practice I don t have a funder in mind Identification IA monitors Requests for Proposals (RFPs) advertised in industry publications and on foundation websites. IA has long-standing relationships with UAMS s existing funding organizations. IA has 19 major gift officers with relationships to individuals and foundations. IA can help identify potential funders. Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 6

Working with IA in Practice My fundraising proposal is less than $25,000 Identification IA should still be informed IA works with ORSP on limited submissions IA Alumni and Annual Giving can work with you on one-off projects that need funding, where you don t have a donor identified or wish to solicit a group of potential donors. http://giving.uams.edu/s/1496/16/interior.aspx?sid=1496&gid=1&pgid=1550&cid=559 2 Projects are selected based on institutional priorities Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 7

YES, and Our goal is to say yes and set your proposal up for success. Identification Yes, and Dr. Jane in the department of family medicine is working on the same thing, perhaps we can coordinate. Yes, and we are asking this foundation for $5,000,000 in funding next week. Your proposal might have more success if we re-examine the submission timing. Yes, and it looks like this project might be best managed by ORSP. Yes, and we have an individual donor who is also interested in this subject. Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 8

Faculty Experiences IA has been instrumental in helping us convey the importance of AR-IMPACT to Blue&You. IA has facilitated meetings with Blue&You to discuss AR-IMPACT, understand the grant needs of Blue&You, and schedule and facilitate progress reports and site visits with Blue&You. IA also provides general guidance on budget revisions and correspondence with Blue&You. Identification - Corey Hayes, Pharm.D., Ph.D., MPH, Assistant Professor Departments of Psychiatry, Biomedical Informatics, and Pharmacy Practice Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 9

Faculty Experiences Working with the wonderful people in Institutional Advancement has allowed our very small dental residency program and clinic at UAMS to have a large impact on the community. IA enables our program to not just secure funding, but to establish relationships that feel collaborative instead of a one way stream of giving. These partnerships have ended up continuing for years instead of one-time grants, and the quality of educational experiences we offer has been enhanced because of them. IA has also allowed us to pilot and implement programs with companies offering in-kind support in the form of dental implant services, products and equipment and most recently, a company offering no-cost certification to our residents and faculty in their patented orthodontic technology. Identification Thanks to the support and expertise of Institutional Advancement, we have been able to give thousands in free dental care services to vulnerable populations in central Arkansas. This opportunity has created a greater number and variety of clinical experiences for our dental residents, and offered the indirect benefit of increasing the skill of Arkansas dentists in the workforce. Tips/tricks: It s all about relationship building. The funder/fundee relationship is oftentimes perpetuated because the key stakeholders are enthusiastic about working with each other. It s the human to human interactions that happen when creating the mission and executing it. I have found that my excitement to write or receive a grant is not to experience typing a document at a computer, but to experience the real human impact on patients in the clinic, or the impact on dental residents and their passion for healthcare when rare educational opportunities are experienced. -Ashley McMillan, D.D.S., Assistant Professor and Program Director of the General Practice Residency Program Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 10

Faculty Experiences Help with de-coding philanthropy world language Help understanding the difference between typical grant proposals and proposals targeting foundations/individuals Editing and design support for documents/shaping message Identification Guidance/navigation through UAMS internal processes (who needs to know what and when, how does money come in, etc) Guidance on external partner processes (how do their funding mechanisms work?) Identifying potential external partners/funders who may be interested in my focus area I think for me, I didn t understand how different it is to work with foundations or individual philanthropists and I really needed a navigator/guide through that world. It is so different than our normal federal/state or even large national foundation grant funding opportunities. You can be an expert in grantsmanship and still be clueless about how to make the most of an opportunity where a private funder is interested in your work. Their language, the people involved, decision-making processes, proposal processes etc were all a mystery to me. -Nikki Edge, Ph.D., Professor, Associate Director, Research and Evaluation Division College of Medicine, Department of Family and Preventive Medicine Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 11

CASE (Council for Advancement and Support of Education) Resources Identification https://www.umass.edu/cfr/grant-writing - UMASS https://www.vanderbilt.edu/corporate-foundation-relations//grantwriters-toolkit/contents- of-proposal.php - Vanderbilt https://doresearch.stanford.edu/research-administration/proposal-and-award- lifecycle/proposal-components - Stanford http://isaw.nyu.edu:8080/isaw/guide/forms/cfr-toolkit - NYU CASE has templates, guidelines, and best practices available to you. Contact IA for access! Becca Bradley, Director of Development rbradley@uams.edu, (479) 964-2977 12