QPR Analysis for National Departments - Quarter 1, 2023/24 Financial Year
Performance analysis of national departments for Quarter 1 of the 2023/24 financial year, including reporting compliance, eQPRS performance, and indicators on job creation. The report highlights achievements, challenges, and progress towards planned targets based on the APPs. The use of the Electronic Quarterly Performance Reporting System (eQPRS) allows for effective monitoring, evaluation, and corrective action to ensure accountability and efficient service delivery.
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QPR ANALYSIS FOR NATIONAL DEPARTMENTS FOR QUARTER 1 OF THE 2023/24 FINANCIAL YEAR Presentation to the Standing Committee on Appropriations 13 September 2023
Contents Introduction and Background First Quarter General Statistics for National Departments Quarter 1 eQPRS Performance Analysis per cluster Quarter 1 2023/24 eQPRS Performance Analysis o Constitutional Institutions o Government Components Indicators on Job Creation 2
Introduction and background Performance information plays a significant role in planning for development and measuring the priorities of government, budget allocations, monitoring of service delivery and improving value for money. APP targets are measured quarterly and annually and progress is reported in the quarterly performance reports (QPR). Legal requirements related to the production of QPRs are reflected in the Treasury Regulations (2005). Section 5.3.1 states that the Accounting Officer of an institution must establish procedures for quarterly reporting to the Executive Authority to facilitate effective performance monitoring, evaluation and corrective action. The quarterly performance reporting system tracks delivery against national and provincial APPs to: review performance over a three-month period substantiate and communicate achievements indicate the actions that will be taken to ensure that implementation of the APPs remain on track. DPME developed an Electronic Quarterly Performance Reporting System (eQPRS), an online system that allows users to access, report and provide oversight. The eQPRS is applicable to National Departments, Provincial Departments, Constitutional Institutions, Government Components, and 3A and 3C Public Entities. DPME issues QPR guidelines for national and provincial institutions provide instructions on the completion of QPRs. DPME assessed the first quarter performance of national departments against the planned first quarter targets as per the tabled 2023/24 APPs. DPME aims to highlight positive progress made against planned targets as well as instances where departments are experiencing performance challenges. Where applicable, the performance assessment is further utilised during engagements with national institutions. 3
Quarter 1: 2023/24 Performance National Institutions 4
National Departments First Quarter General Statistics Reporting compliance matters for all national departments o Number of institutions that submitted as per the timeframes 46 of which 34 are departments o Number of institutions that submitted outside the timeframes 5 of which 4 are departments (NT, DMRE, DSD, DHET and GPW) o Number of institutions that have not submitted 3 of which 1 is a department (DMV, CGE and IEC) Overall Summary of Performance Category Number of institutions Rating Number of national institutions that achieved under 50% Number of national institutions that achieved over 50% and less than 100% Number of national institutions that achieved 100% Five (only departments) 41 of which 32 are departments Five (only Constitutional Institutions and Government Components) 5
Quarter 1 eQPRS Performance Analysis: per cluster Cluster Number of departments Average performance (%) ESIEID Cluster 14 departments 69,7% GSCID cluster 10 departments 83,5% ICTS cluster 3 Departments 85,7% JCPS cluster 11 Departments 68% SPCHD cluster 5 Departments 70,7% Constitutional institutions 10 institutions 87,2% Government components 7 govt components 81,9% 6
ESIEID Cluster: Quarter 1 eQPRS Performance Analysis National Departments Targets Targets achieved Performance % 1. Agriculture, Land Reform & Rural Development 28 20 71,4% 2. Communications and Digital Technologies 35 21 60,0% 3. Employment and Labour 21 18 85,7% 4. Higher Education and Training 17 9 52,9% 5. Human Settlements 26 24 92,3% 6. Mineral Resources and Energy 66 38 57,6% 7. Public Enterprises 8 7 87,5% 8. Public Works and Infrastructure 28 9 32,1% 9. Small Business Development 22 15 68,2% 10. Science and Innovation 42 29 69,0% 11. Tourism 44 35 79,5% 12. Trade, Industry and Competition 64 46 71,9% 13. Transport 69 62 89,9% 14. Water and Sanitation Total 88 558 56 389 63,6% 69,7% 7
Critical Areas of Non-Performance in Q1 for ESIEID Cluster Department Indicator Reasons for Deviation Corrective Action Agriculture, Land Reform Closure of Pretoria Deeds Office due to office relocation and Implement catch-up plans in Percentage of deeds made and Rural Development challenge with volumes that are still in boxes due to lack of available within seven days offices that didn t meet the office space are reasons that impacted highly on the non- target. Sourcing of the outside from lodgement for execution achievement of the targets during the period under review. storage. Communications and Budget constraints were the main issue that delayed the The initial research report will be Initial Research Report to Digital Technologies target prioritised in Quarter 2 inform policy and or strategies to offer free data to household Employment and Labour Management of the department is committed to ensure that Not Provided Percentage vacant funded vacancies are prioritized as a result, they are included as an posts maintained agenda item in all the strategic and operational meetings. Higher Education and TVET colleges delayed to submit signed protocols. An exemplar protocol will be Number of public TVET Training provided to all TVET colleges to colleges with at least two use to draft and enter with protocols signed with industry industry. to place TVET college students and lecturers for workplace experience annually 8
Critical Areas of Non-Performance in Q1 for ESEID Cluster Department Indicator Reasons for Deviation Corrective Action Human Settlements The following Provinces, Standardisation of proof of Number of reports on monitoring job failed to submit sufficient proof of performance; performance for reporting on job opportunities created Free State, Northern Cape and Western Cape opportunities created Mineral Resources and Clients did not submit documents for issuing of More invitations will be sent to rights Number of jobs to be enabled Energy mining rights during the period under review holders to come and execute their through the issuing of mining rights mining rights. Public Enterprises The SMS Financial Disclosure Status Report N/A Percentage of designated employees 2022-2023 indicates two SMS members failed to submitting financial disclosures comply Public Works and Slow process of approval for letting out The interim guideline on letting out is Number of unutilised vacant state- Infrastructure currently being implemented owned properties let out Small Business Public consultations on the Business Amendment The Department plans to submit a Businesses Amendment Bill Development Bill was not undertaken. memorandum to Cabinet in September submitted to the Minister for 2023, requesting approval to gazette introduction to Parliament: the Amendment Bill for public comments. 9
Critical Areas of Non-Performance in Q1 for ESEID Cluster Department Indicator Reasons for Deviation Corrective Action Science and Innovation Not Achieved The nature of the target is that it cannot be Number of PhD students awarded accurately forecasted (but it is estimated) as it bursaries annually as reflected in depends on the number of applications received the reports from the NRF and other and the outcomes of the adjudication processes relevant entities Tourism Due to exit of females at SMS level, Targeted Recruitment Strategies were put in Percentage of compliance with the target dropped below 50%. place to achieve the target of 50% Departmental Employment Equity However, the vacated posts were Targets - SMS Women advertised with preferences to correct representation at a minimum of and meet this target. 50% Trade, Industry and Value of exports in manufacturing APP tracker report Value of exports in manufacturing Competition sectors June export data from SARS updated once verified SARS data is released. sectors not yet available Transport Drafting of amendments to the National Fast tracking the drafting of amendments to the National Ports Amendment Bill Ports Act still in progress. National Ports Act. approved by Parliament: Water and Sanitation Currently officials that are performing Finalise the process of recruiting officials Percentage of applications for the Water Use Authorisation function dedicated to the Water Use Authorisation water use authorisation finalised are also performing other functions. Function. within applicable period 10
GSCID Cluster Quarter 1 eQPRS Performance Analysis National Departments Total Targets Targets Achieved Performance (%) 1. Cooperative and Governance 22 13 59,1% 2. Government Communication and Information Systems 70 60 82,2% 3. National School of Government 13 10 76,9% 4. National Treasury 31 25 80,6% 5. Planning Monitoring and Evaluation 16 15 93,8% 6. Public Service and Administration 25 19 76,0% 7. Statistics South Africa 25 24 96,0% 8. The Presidency 9 8 88,9% 9. Traditional Affairs 15 14 93,3% 10. Women, Youth and Persons with Disabilities 29 255 25 213 86,2% 83,5% Total
Critical Areas of Non-Performance in Q1 for GSCID Cluster Department Indicator Reasons for Deviation Corrective Action Cooperative Governance and Central Supplier Database does not have To consult National Treasury to advise on Percentage procurement spend Traditional Affairs functionality to extract information for better strategy to attract suppliers owned by on entities owned by persons with suppliers owned by people with disabilities. person with disabilities. disabilities Government Communication The GCF was deferred due to the Arrangements are underway to hold the GCF Number of engagements with and Information Systems unavailability of key stakeholders, in quarter 2 with two proposed dates in HoCs held especially from Cluster co-chairs who are August 2023 having been confirmed key in driving the GCF National School of Government Amount of revenue generated and Low revenue generated due to low training Market NSG courses and ensure uptake implementation of signed MoAs to raise other funding sources in TTA revenue National Treasury Underperformance is attributed to the Review of the RFI response is currently Implementation of the IFMS II plan dependency on the procurement of a underway, the outcome of the evaluation will service provider and the consideration of determine the procurement strategy for the the cloud solution through an RFI process. IFMS. Traditional Affairs Unsuccessful attempts by the Department Not Provided Number of Traditional Mining to meet with DMRE, the implementing communities with SLPs that Department on SLPs, to agree on provide procurement, bursaries, monitoring and review protocols learnerships and employment 12 opportunities for historically
Critical Areas of Non-Performance in Q1 for GSCID Cluster Department Indicator Reasons for Deviation Corrective Action Planning Monitoring and Target missed by a percentage point (1%) The SMS Financial Disclosure Status Percentage of designated Evaluation Report 2022-2023 indicates two SMS employees submitting financial members failed to comply disclosures One SMS member failed to comply with the submission of financial interests within the specified time frame Public Service and The submission of the Terms of Reference for The TORs and proposed project team Approved Public Service Human Administration the Draft Public Service Human Capital will be submitted for approval during Capital Strategy (PSHC Strategy (which includes the proposed project the 2nd quarter. team) for approval was delayed due to the lack of coordinating capacity. The submission of the Terms of Reference for the Draft Public Service Human Capital Strategy (which includes the proposed project team) for approval was delayed due to the lack of coordinating capacity 13
Critical Areas of Non-Performance in Q1 for GSCID Cluster Department Indicator Reasons for Deviation Corrective Action Statistic South Africa The target is an estimate Not Provided Number of databases to interface between generic data storage and dissemination tools developed (80 databases with generic data storage developed by March 2024) Women, Youth and Persons with NYDA quarterly monitoring report was On a quarterly basis, The Sub- Number of NYDA monitoring reports Disabilities approved outside the time frames as programme will ensure that the NYDA produced per SOP for Planning, performance quarterly monitoring report is Information Monitoring and Reporting submitted within the required timeframes as per SOP for Planning, performance Information Monitoring and Reporting for the Accounting Officer s approval. 14
ICTS Cluster Quarter 1 eQPRS Performance Analysis National Departments Total Targets Targets Achieved Overall Performance (%) 14 9 64.3% 1. Defence 59 51 86.4% 2. Environment, Forestry and Fisheries 3. International Relations and Cooperation 18 18 100.0% Total 91 78 85,7% 15
Critical Areas of Non-Performance in Q1 for ICTS Cluster Department Indicator Reasons for Deviation Corrective Action Defence Capacity challenges continue to Directorate Vetting is currently in Number of vetting decisions hamper the achievement of the the process to decentralise the taken in accordance with vetting target. issuing of confidential clearances requirements to regional offices. Environment, Forestry and Air quality monitoring stations Procurement of power back-up Number of air quality monitoring Fisheries experiencing poor data recovery systems to reduce data loss stations reporting to SAAQIS due to load shedding during load shedding meeting minimum data recovery standard of 75%: 16
JCPS Cluster Quarter 1 eQPRS Performance Analysis National Departments Total Targets Targets Achieved Overall Performance (%) 1. Civilian Secretariat For Police Service 13 6 46.2% 2. Correctional Services 33 28 84.8% 3. Home Affairs 15 7 46.7% 4. Independent Police Investigative Directorate 31 12 38.7% 5. Justice and Constitutional Development 76 59 77.6% 6. Office of the Chief Justice 18 16 88.9% 7. South African Police Services 74 52 70.3% 8. Civilian Secretariat For Police Service 13 6 46.2% 9. Correctional Services 13 6 46.2% 10. Home Affairs 33 28 84.8% 11. Independent Police Investigative Directorate 15 334 7 46.7% 68% 227 Total 17
Critical Areas of Non-Performance of Q1 Performance for JCPS Department Indicator Reasons for Deviation Corrective Action Correctional Services Negotiations with supplier failed to Alternative platform to develop IIMS Percentage of Information System reach a remedial action agreement. while arbitration process continues (IIMS) implemented as per MISSTP Home Affairs The Bill received from the service The service provider is committed to Tabling of DHA Bill in Parliament for provider required to be re-drafted in produce a revised Draft Bill. The revised processing of Bill order to meet the drafting conventions, Draft Bill will be presented to EXCO and in particular drafting style and format. MMM. Independent Police Investigative Due to prolonged process of policy Improve the turnaround time for Number of ICT Governance Policies Directorate review and consultations prior approval consultation and review process approved by the Executive Director Justice and Constitutional High value corruption cases are State Capture cases are being Value of recoveries relating to Development extremely complex to investigate and prioritised corruption or related offences prosecute Office of the Chief Justice Due to ongoing stability issues with the Various meetings took place between Number of Service Centres with Court Court Online system, the system in its OCJ, SITA and Microsoft, where Online system rolled-out current form cannot be rolled out to Microsoft indicated that their other Service Centres. participation is dependent on their resource availability. 18
Critical Areas of Non-Performance in Q1 for JCPS Cluster Department Indicator Reasons for Deviation Corrective Action South African Police Service Non-compliance to National Capacity building work sessions were Number of illegal firearms recovered Instruction prescripts. conducted in all nine provinces Poor or lack of command and control regarding the practical approach on to ensure the circulation of recovered the circulation of firearms, including firearms. state-owned firearms 19
SPCHD Quarter 1 eQPRS Performance Analysis National Departments Total Targets Targets Achieved Overall Performance (%) 1. Basic Education 9 9 100.0% 2. Health 39 19 48.7% 3. Military Veterans 7 1 14.3% 4. Sports, Art and Culture 18 17 94.4% 5. Social Development 50 41 82.0% Total 123 87 70,7% 20
Critical Areas of Non-Performance in Q1 for SPCHD Department Indicator Reasons for Deviation Corrective Action Department of Health Change of management. First Quarter Provincial support visit and Number of PHC facilities with was more on capacity building and development of guidelines youth zones Change of planning management Department of Social The draft policy was not submitted to The draft policy will be submitted Prevention of and Treatment Development cabinet due to delay caused by further to Cabinet for gazetting and for Substance Use Disorders consultation with national treasury on the consultation in the next quarter. Policy submitted to Cabinet for costing of the policy. approval Department of Sports, The imbizo programme is led by Ministry. There is a cabinet instruction that Number of Izimbizo held Arts and Culture The new DSAC Ministry commenced on 07 Izimbizo must be held during March 2023 and thus the month of March Fridays from the 2nd Quarter, and April was used for transition and which will ensure that we handover. In addition, the Minister and DM overachieve (+5 Izimbizo) to had several internal and external recover the 1st Quarter target stakeholder engagements outlining the The 1st Ministerial Imbizo is Ministry priorities for 2023/24. planned for 26th July 2023 at Centane, Eastern Cape 21
Constitutional Institutions Quarter 1 eQPRS Performance Analysis Constitutional Institutions Total Targets Targets achieved Overall Performance (%) 1. Commission for Gender Equality Not reported Not Reported Not Reported 2. CRL Commission 20 19 95.0% 3. Fiscal and Financial Commission 8 7 87.5% 4. Independent Electoral Commission 8 8 100,0% 5. Independent Communication Agency of South Africa 28 24 85.7% 6. Municipal Demarcation Board 6 6 100,0% 7. Pan South African Language Board 13 9 69,2% 8. Public Protector SA 6 6 100,0% 9. Office of the Public Service Commission 11 10 90,9% 10. South African Human Rights Commission 17 117 13 102 76,5% 87,2% Total
Critical Areas of Non-Performance in Q1 for Constitutional Institutions Department Indicator Reasons for Deviation Corrective Action CRL Commission 0% (Planned for the 4th quarter) No corrective action Percentage of complaints/request (carried over) handled per annum Fiscal and Finical Commission Training and development policy review Training and development policy Percentage spend of training budget review Independent Communication Auditor General raised concerns on the The AFS will be adjusted for all Percentage progress in achieving Agency of South Africa AFS, which were found to have material material misstatements, quarterly the desired clean audit adjustments. 2. Fruitless expenditure financial statements will be compiled was incurred in the quarter to ensure no misstatements, and awareness workshops will be conducted with user divisions to avoid UIFW Pan South African Language Board The under-performance was attributed Buyers will promote RFQs on Percentage of linguistic human to not all suppliers have valid BEE PanSALB website and encourage rights violations resolved certificates, most SMMEs use affidavits SMME's participate Target not achieved Recovery plan to be implemented in Number of initiatives undertaken to South African Human Rights Q2. address systemic human rights Commission violations 23
Government Components Quarter 1 2023/24 eQPRS Performance Analysis Government Components Total Targets Targets achieved Overall Performance (%) 1. Centre for Public Service and Innovation 1 1 100.0% 2. Government Pension Administration Agency 24 21 87.5% 3. Government Printing Works 18 14 77.8% 4. Government Technical Advisory Centre 3 2 66.7% 5. Municipal Infrastructure Support Agency 7 6 85.7% 6. Municipal Demarcation Board 6 6 100% 7. Pan South African Language Board 13 72 9 69,2 81,9% 59 Total
Critical Areas of Non-Performance in Q1 for Government Components Department Indicator Reasons for Deviation Corrective Action Government Pension Administration Redirected and rejected claims had a Recently recorded warnings against all % of AIPF benefits paid within a set Agency negative impact on the timeous TEPF member records to detect such period (45 working days) of liability payment of Claims claims as soon as they arrive at GPAA date after receipt of duly completed documentation Government Printing Works The DHA discount of R7 462 767 N/A Percentage of net profit margin contributes to the drop-in revenue for achieved the quarter Municipal Infrastructure Support 10 Risk assessment reports still A draft assessment template to be Number of dysfunctional Agency outstanding and to be finalised. The adopted to standardise the process municipalities with flood risk report writing process is a collaborative and reporting thereof. A belated report resilient infrastructure implemented process with the provincial disaster still to be compiled on assessments management centres and outside conducted MISA's control Pan South African Language Board The under-performance was attributed Buyers will promote RFQs on Percentage spend on SMMEs to not all suppliers have valid BEE PanSALB website and encourage certificates, most SMMEs use affidavits SMME's participate 25
Indicators on Job creation Department Indicator Q1 Target Q1 Performance DALRRD 120 136 Number of young people linked to job opportunities through the NARYSEC Programme DCOG 250 000 people participating in the 250 000 people participating in the CWP sustained Number of people participating in the CWP sustained income model by income model by 30 June 2023 CWP sustained income model 30 June 2023 DHS 1 quarterly report on monitoring 1 quarterly report on monitoring job opportunities Number of reports on monitoring job job opportunities created created however not all provinces submitted the opportunities created required evidence DMRE 2 000 Not Achieved: 394 Jobs were enabled through the Number of jobs to be enabled through the issuing of mining rights. issuing of mining rights DPWI 1 1 Number of progress reports on EPWP-RS validated work opportunities reported by public bodies Tourism 625 unemployed youth trained on 1 351 unemployed youth were trained on norms and Number of capacity building programmes norms and standards for safe standards for safe tourism operations implemented - 2 500 unemployed youth tourism operations. trained on norms and standards for safe tourism operations 26
Indicators on Job creation Department Indicator Q1 Target Q1 Performance DSI 8 job opportunities created through DSI 12 job opportunities created through Number of job opportunities created supported demonstrators/ models that DST supported demonstrators/models and supported through DSI experiment with new ways for creating jobs. that experiment with new ways for demonstrators/ models that experiment creating jobs with new ways for creating jobs. 25 income opportunities created and 28 income opportunities created and Number of income opportunities supported through demonstrators/ models supported through demonstrators/ created and supported through that experiment with new ways for creating models that experiment with new ways demonstrators/ models that experiment jobs for creating jobs with new ways for creating income DWS 131 138 Number of job opportunities created through implementing augmentation infrastructure projects 100 136 Number of job opportunities created through implementing RBIG infrastructure projects 27
Indicators on Job creation Department Indicator Q1 Target Q1 Performance Transport Final (2022/23) Annual Monitoring Report on The final (2022/23) Annual Monitoring Number of jobs created through jobs created through PRASA Infrastructure Report on jobs created through PRASA PRASA Infrastructure Programmes Programmes Infrastructure Programmes was developed. 3 288 direct jobs As at the end of March 2023, a total of 3 712 jobs were created as follows: Youth: 2 198 Women: 693 DCS 12 164 Number of economic opportunities facilitated for parolees and probationers 28
Conclusion Of the 39 national departments, a total of 19 achieved above 80% of their targets and only two achieved 100% of their Q1 targets. DPME will engage with the national departments through FOSAD and on a bilateral basis regarding quarterly performance. DPME will continue to provide support to national departments to improve performance against targets for the next quarters are achieved. Departments have been reminded that 2023/24 is the last year of the current electoral cycle, thus the targets must be achieved. However, indications are that fiscal constraints will impact further on the achievement of targets. 29
