Team Manager Guide for the 2019-20 Hockey Season
This guide outlines the essential responsibilities of a Team Manager in ensuring a smoothly run hockey season. From scheduling games and managing team communication to handling equipment inventory and coordinating fundraising, Team Managers play a crucial role. Requirements such as completing background screenings, SafeSport training, and adhering to fee collection guidelines are detailed. Additionally, it includes information on mandatory meetings, rescheduling games, and resources for amateur hockey associations. Stay organized and informed to support your team effectively as a Team Manager.
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TEAM MANAGER GUIDE TEAM MANAGER GUIDE 2019-20 Season
USA Hockey Registration (each year) https://www.usahockeyregistration.com/login_input.action SafeSport Training (each year) https://www.usahockey.com/safesporttraining Registration *grandfathered for 2019-20 season if trained for the 2018- 19 season Background Screening (every two years) https://wahahockey.com/background-screening
Team Manager Responsibilities Each team will need a Team Manager to experience a smoothly run season and fulfill team expectations - generally a parent volunteer appointed by the Head Coach. It is strongly suggested that the Team Manager not also be a Coach. One Team Manager is usually sufficient, but some teams may choose to split the job amount multiple Team Managers. Team Managers earn 15 work hours per season for participating to be split among multiple managers as agreed. Some common tasks performed by Team Managers include: Schedule home and away games, if requested by head coach; Schedule team tournaments; Communicate with Ice Scheduler regarding requested and unused ice time; Schedule game workers (clock, scorekeeper, concessions, cleaning, etc); Coordinate the assignment of locker rooms for home games; Communicate changes in schedule to referee scheduler; Manage team schedule and communication to families; Manage the team s equipment inventory, if applicable; Distribute forms, surveys, fundraiser packets and other information to families; Collect materials, payments and forms and turn in, as requested by Board or Registrar; Maintain possession of team records, including verified rosters, coaching certificates, scorebook stickers, etc; and Track and communication fundraising information and deadlines. Every Team Manager within BHA must : Communicate the purpose of all fees collected and only collect the exact amount from families for all tournament and other fees collecting additional funds for future team expenditures is not permitted; Complete a WAHA-sanctioned background screening every two years; and Complete USA Hockey SafeSport Training every one year. 3
Minnesota District 2 League https://www.d2hockey.org/ Mandatory Coaches and Managers Meetings November 6th Bantam and PeeWee C, Squirts, 10U Receive scorebooks and schedules, rule change discussion, Q&A White Bear Lake Central Middle School Auditorium, 4857 Bloom Ave Game Reschedules Must agree on reschedule date, time and arena with other team before submitting to D2 $100 charge for each reschedule Complete reschedule request form online https://www.d2hockey.org/page/show/101023- district-2-game-information-and-payments Look for a confirmation NOT OFFICIAL UNTIL RECEIVED Scoresheets must contain appropriate information, be signed by coaches and referees *see sample scoresheet
Wisconsin Amateur Hockey Association https://wahahockey.com/ Scoresheets can be found in the UCC roost Volunteers No opposing team workers provided for home games No workers needed for away games WI Invitational Tournaments http://scripts.wahahockey.com/scripts/Sinvites.php Play Downs 2020 January 31st to February 2nd State Tournament https://wahahockey.com/state-tournaments Team Manager Handbook https://scripts.waha-hockey.com/scripts/Team%20Managers%20Handbook.pdf
https://baldwin.pucksystems2.com/page/show/5 048138-12u-orange-2019-2020- Team Web Pages Calendar & Game Schedule synced with association calendar Photos Etc.
Verified Player Roster From Registrar Copy of coach CEP Certifications https://www.usahockey.com/cep https://www.usahockey.com/cep Team Book Team Stickers Team Name [i.e. Blackhawk Squirt Black] Player Names & Jersey Numbers Coach Names Coach CEP # s and expiration dates **Avery 18163 layout recommended
DIBS https://baldwin.pucksystems2.com/dib_sessions *Gina will send a CSV template for you to load to be imported. Home Games (MN D2 Teams) Concession Penalty Box (only 1) Time Clock Scorekeeper Music/Announce Zamboni Locker Room Monitors Home Games (WI Teams) Concession Penalty Box Time Clock Scorekeeper Music/Announce Zamboni Locker Room Monitors Away Games (WI Teams) None Locker Room Monitors Away Games (MN D2 Teams) Penalty Box (1) Scorekeeper Locker Room Monitors Scheduling Volunteers Scheduling Volunteers
Every team must have at least one responsible screened adult present monitoring all locker room activity assure only approved participants are permitted and supervise the conduct of players. USA Hockey Registration (each year) https://www.usahockeyregistration.com/login_input.action Locker Room Monitors SafeSport Training (each year) https://www.usahockey.com/safesporttraining *grandfathered for 2019-20 season if trained for the 2018-19 season Background Screening (every two years) https://wahahockey.com/background-screening **Locker room monitoring is an expectation of parental oversight of a safe and positive environment. These hours will NOT qualify for association-related volunteer hours.
As a member of the Minnesota Hockey District Two, BHA must adhere to their policies and guidelines. Please see the established game and tournament limits, by level, below. Co-op teams will adhere to the higher limits of the associations involved in the co-op. Scheduling Guidelines Maximum Games (per season) Maximum Tournaments (per season) Level U10/Squirts 30 3 U12/Peewees 35 4 U14/Bantams 40 4 Tournament games are included in the season s maximum game limits. Game and tournament limits do not include regional playoff, state tournament or central district games. A scrimmage is not an official game and scores are not reported. Coaches or scheduled referees on the ice may serve as officials. Teams will be allowed to participate in 2 scrimmages each season. No team is allowed to go over their game and tournament limit without prior approval of the Coaches Committee and BHA Board of Directors. It is expected that each team participate in their home tournament. Ice and official availability must be confirmed and scheduled. **Travelling Tournament Payments Team managers may be asked to coordinate the team registration in an away tournament where a fee needs to be paid. A check for the tournament fee can be requested from the BHA Treasurer to pay the initial fee. All tournament registration fees must be split equally among the team. The team manager will be responsible for collecting those payments and returning to BHA to cover the initial check. 10
Other Responsibilities Fundraiser Distribution/Follow- Up Team Home Tournament Planning Oversight Communications
2019-20 Team Pictures PeeWee A - November 7th 5:00 PeeWee B - November 7th 5:00 Bantam - November 7th at 7:00pm Learn to Skate - November 8th at 4:45 Learn to Play Hockey - November 8th at 6:00 Mites - November 8th at 6:00 Squirt Red - November 11th 5:00 Squirt Black - November 11th 5:00
Contacts President Gina Rens gina@blackhawkhockey.net Registrar Jamie VanRanst ajvanranst@baldwin-telecom.net Secretary Billi Holldorf billi@blackhawkhockey.net Treasurer Brent Rolling brentrolling@gmail.com Website Candy Sykora cshockey.life@gmail.com Ice Scheduler Chris Knowles ceknowles2005@yahoo.com Referee Scheduling Mike Delong msdelong@baldwin-telecom.net Zamboni Training Jason Sykora k98824@gmail.com Bill Anderson billnkelly1999@gmail.com
