Safety Team Meeting and Emergency Drill Planning

 
Safety Team Meeting
 
December 2023
 
Agenda
 
Lab Hazard Assessment Tool
Freezer Inventory
Pipette/Balance Calibration
Super Secret Emergency Drill
 
Laboratory Hazard
Assessment Tool
 
Please complete before Spring semester.
 
Freezer Inventory
 
Please complete before Spring semester.
 
Pipette/Balance
Calibration
 
Happening today through Wednesday.
 
Super Secret isn’t
Super Safe
 
While a surprise alarm might inspire
haste in evacuating, it creates
unnecessary chaos and risks
reducing the drill’s effectiveness.
 
Why are we
doing this?
 
Regular fire drills allow us to practice different roles
and responsibilities during an emergency.
Create an actionable plan for future improvements.
Ensure that everyone knows where the emergency
exits are located.
Prepares us to consider different evacuation routes.
Buy-in
Leadership 
agreed on the timing.
Safety leaders 
should be ready to practice their roles.
Every employee
 should be aware of the drill and
understand its importance.
Communication
Make sure everyone is aware of the plan:
when the drill is taking place
relevant emergency procedures it will practice
detailed instructions for the drill
Send department-wide messages via email
Schedule the drill on employees’ calendars
Fire Drill Goals
Determine the minimum amount of time to:
evacuate and reach the designated assembly area
secure hazardous materials
shut down instrumentation that could exacerbate an
emergency
Measure employee understanding and confidence—if
someone’s running around confused during a drill,
they’re a risk to both themselves and others
Add specific procedures based on our needs.
 
Specifics to
Add
 
instructions for turning off machinery or equipment
Will any employees remain on site during an initial
alarm? For example, to shut off equipment that poses a
fire hazard risk before evacuating.
Will any employees be responsible for rescue or
medical care? Who are these workers, and what
medical duties will they have?
Will employees use a communications program to
mark themselves safe during an emergency?
 
Collect and
Analyze Results
 
Collaborate on an 
after-action report
 that covers the
critical points of the safety drill and how it went.
Refine our plans, run more drills in the future, and
determine whether we’re measurably improving.
Everyone will participate in the Fire Drill Evaluation (if
they participate)
Safety Team will be sent a link to a separate evaluation
form.
 
Tabletop
Exercise
 
Coordinated discussion for you to review your 
roles
during a fire emergency and how you might react in
various scenarios.
Take team members through the evacuation routes and
various 
contingency plans 
so they are prepared for
the unexpected.
To familiarize you with your roles and responsibilities,
we are going to do a 
walkthrough
.
 
Fire Drill Roles
 
 
Fire Warden
(Bobby)
 
Alert the fire department about‌:
The fire’s location.
The severity of the fire.
If there anyone that needs additional help.
Which building exits were used.
If there are any impassable or unusable exits.
 
Timekeeper
(Kali)
 
To achieve our goal of determining how long it takes
for us to evacuate and know that the entire building is
clear.
 
Videographer
(Cat)
 
Videos will help make this training available online
going forward.
 
Pull Fire Alarm
(Jeremy)
 
I wonder how longed he has dreamed of this.
 
Evacuation
Location
(Eunice)
 
Grab the Go Kit
Lead everyone to the Rose Garden
Check in with Safety Team as they finish their sweeps,
ensuring everyone is accounted for
Wave Red/Green flag
Move locations if needed (smoke, fire, weather)
Assign new roles based on need (someone to watch for
evacuees if need to move to new location)
 
Riebsomer 3
rd
Floor
(Xuechen)
 
Final sweep of 3
rd
 floor rooms, labs, shared spaces,
stairwells
Report to Eunice
 
Riebsomer 2
nd
Floor (Jing)
 
Final sweep of 2nd floor rooms, labs, shared spaces,
stairwells
Report to Eunice
 
Riebsomer 1
st
Floor (Alex)
 
Final sweep of 1
st
 floor rooms, labs, shared spaces,
stairwells
Report to Eunice
 
Riebsomer
Basement
(Curt & Bing)
 
Final sweep of Basement floor rooms, labs, shared
spaces, stairwells
Report to Eunice
 
Clark 2
nd
 Floor
(Dr. Rack)
 
Final sweep of 2
nd
 floor offices, breakroom, conference
rooms, and bathrooms
Report to Eunice
 
Clark 1
st
 Floor
(Gary)
 
Gather lab technicians
Secure labs
Final sweep of 1
st
 floor offices, breakroom, labs, and
bathrooms
Report to Eunice
 
Clark
Basement
(Dave)
 
Final sweep of Basement floor offices, labs, conference
room, and bathrooms
Report to Eunice
 
Individual
(everyone)
 
Make your space safe (shut off …)
Grab your coat
Tell your friends
Pull the door shut on your way out
Evacuate to Rose Garden
Wait for “All Clear”
 
Roles
 
Fire Warden – Bobby
Timekeeper – Kali
Record video – Cat
Pull fire alarm – Jeremy Edwards
Eunice – Lead out to Rose Garden with Go Kit
Individuals – Coat, shut doors, evacuate
Riebsomer: Final Sweep
3
rd
 Floor – Xuechen
2
nd
 Floor – Jing
1
st
 floor – Alex
Basement – Curt & Bing
Clark: Final Sweep
2
nd
 Floor – Jeff
1
st
 floor – Gary
Basement – Dave
 
Fire
 
Our buildings are equipped with fire detection and
suppression systems.
We are also close to Albuquerque Fire Station 3;
response time is normally 5 minutes or less.
 
Fire: What to
Do
 
Alert all people in immediate area
Pull fire alarm
Call 911
Close all doors to help contain fire and smoke
Next Step: Extinguish or Evacuate
 
Fire: Extinguish
 
If the fire is small and you have been trained to use a
fire extinguisher use the PASS Acronym:
P
ull the Pin
A
im at the base of the fire
S
queeze the handle
S
weep side to side
 
Fire: Evacuate
 
If the Fire Alarm sounds, calmly leave the building via the closest exit.
If smoke is encountered, stay close to floor where air is cooler and
smoke free.
Before opening solid door, feel with the back of your hand. If door
is cool, open slowly. If door is hot or smoke is detected on the
other side, do not open. Find another way out.
If you are unable to exit, seek shelter in a safe place, call 911, and
yell for help.
As you are exiting the building, check the restrooms or classrooms
along your route to ensure that everyone is told to evacuate (especially
individuals who may not have heard the alarm or those who may need
additional assistance). 
If an individual refuses to evacuate, it is not
your responsibility to make them leave.
Gather at the designated assembly area:
Rose Garden to the north of SMLC
and Clark
 
Fire: ADA
Evacuation
 
When evacuation is not possible, find the nearest
area of refuge (
main stairwells
) and wait for
assistance from emergency personnel.
 
Fire Alarms
(Near
stairways)
 
Fire
Extinguishers
 
Exit Routes
 
 
Contingency
Plans
 
Walkthrough
 
Shut doors
Check rooms on way out
Meet at 
Rose Garden
 
Questions
 
 
Thank you!
 
I appreciate all that you are doing for our
department.
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In preparation for the upcoming Safety Team Meeting in December 2023, the focus is on hazard assessments, equipment calibration, inventory checks, and the importance of regular fire drills. The need for proper planning and communication to ensure the safety and preparedness of all employees is highlighted through various safety measures and drills. Leadership involvement and employee buy-in are essential for successful emergency preparedness.


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  1. Safety Team Meeting December 2023

  2. Lab Hazard Assessment Tool Freezer Inventory Agenda Pipette/Balance Calibration Super Secret Emergency Drill

  3. Laboratory Hazard Assessment Tool Please complete before Spring semester.

  4. Freezer Inventory Please complete before Spring semester.

  5. Pipette/Balance Calibration Happening today through Wednesday.

  6. Super Secret isnt Super Safe While a surprise alarm might inspire haste in evacuating, it creates unnecessary chaos and risks reducing the drill s effectiveness.

  7. Regular fire drills allow us to practice different roles and responsibilities during an emergency. Create an actionable plan for future improvements. Why are we doing this? Ensure that everyone knows where the emergency exits are located. Prepares us to consider different evacuation routes.

  8. Leadership agreed on the timing. Safety leaders should be ready to practice their roles. Buy-in Every employee should be aware of the drill and understand its importance.

  9. Make sure everyone is aware of the plan: when the drill is taking place relevant emergency procedures it will practice Communication detailed instructions for the drill Send department-wide messages via email Schedule the drill on employees calendars

  10. Determine the minimum amount of time to: evacuate and reach the designated assembly area secure hazardous materials shut down instrumentation that could exacerbate an emergency Fire Drill Goals Measure employee understanding and confidence if someone s running around confused during a drill, they re a risk to both themselves and others Add specific procedures based on our needs.

  11. instructions for turning off machinery or equipment Will any employees remain on site during an initial alarm? For example, to shut off equipment that poses a fire hazard risk before evacuating. Specifics to Add Will any employees be responsible for rescue or medical care? Who are these workers, and what medical duties will they have? Will employees use a communications program to mark themselves safe during an emergency?

  12. Collaborate on an after-action report that covers the critical points of the safety drill and how it went. Refine our plans, run more drills in the future, and determine whether we re measurably improving. Collect and Analyze Results Everyone will participate in the Fire Drill Evaluation (if they participate) Safety Team will be sent a link to a separate evaluation form.

  13. Coordinated discussion for you to review your roles during a fire emergency and how you might react in various scenarios. Take team members through the evacuation routes and various contingency plans so they are prepared for the unexpected. Tabletop Exercise To familiarize you with your roles and responsibilities, we are going to do a walkthrough.

  14. Fire Drill Roles

  15. Alert the fire department about: The fire s location. The severity of the fire. Fire Warden (Bobby) If there anyone that needs additional help. Which building exits were used. If there are any impassable or unusable exits.

  16. To achieve our goal of determining how long it takes for us to evacuate and know that the entire building is clear. Timekeeper (Kali)

  17. Videographer (Cat) Videos will help make this training available online going forward.

  18. Pull Fire Alarm (Jeremy) I wonder how longed he has dreamed of this.

  19. Grab the Go Kit Lead everyone to the Rose Garden Check in with Safety Team as they finish their sweeps, ensuring everyone is accounted for Evacuation Location (Eunice) Wave Red/Green flag Move locations if needed (smoke, fire, weather) Assign new roles based on need (someone to watch for evacuees if need to move to new location)

  20. Riebsomer 3rd Floor (Xuechen) Final sweep of 3rdfloor rooms, labs, shared spaces, stairwells Report to Eunice

  21. Final sweep of 2nd floor rooms, labs, shared spaces, stairwells Riebsomer 2nd Floor (Jing) Report to Eunice

  22. Final sweep of 1stfloor rooms, labs, shared spaces, stairwells Riebsomer 1st Floor (Alex) Report to Eunice

  23. Riebsomer Basement (Curt & Bing) Final sweep of Basement floor rooms, labs, shared spaces, stairwells Report to Eunice

  24. Final sweep of 2ndfloor offices, breakroom, conference rooms, and bathrooms Clark 2ndFloor (Dr. Rack) Report to Eunice

  25. Gather lab technicians Secure labs Clark 1stFloor (Gary) Final sweep of 1stfloor offices, breakroom, labs, and bathrooms Report to Eunice

  26. Clark Basement (Dave) Final sweep of Basement floor offices, labs, conference room, and bathrooms Report to Eunice

  27. Make your space safe (shut off ) Grab your coat Individual (everyone) Tell your friends Pull the door shut on your way out Evacuate to Rose Garden Wait for All Clear

  28. Fire Warden Bobby Timekeeper Kali Record video Cat Pull fire alarm Jeremy Edwards Eunice Lead out to Rose Garden with Go Kit Individuals Coat, shut doors, evacuate Riebsomer: Final Sweep Roles 3rdFloor Xuechen 2ndFloor Jing 1stfloor Alex Basement Curt & Bing Clark: Final Sweep 2ndFloor Jeff 1stfloor Gary Basement Dave

  29. Our buildings are equipped with fire detection and suppression systems. Fire We are also close to Albuquerque Fire Station 3; response time is normally 5 minutes or less.

  30. Alert all people in immediate area Pull fire alarm Fire: What to Do Call 911 Close all doors to help contain fire and smoke Next Step: Extinguish or Evacuate

  31. If the fire is small and you have been trained to use a fire extinguisher use the PASS Acronym: Pull the Pin Aim at the base of the fire Fire: Extinguish Squeeze the handle Sweep side to side

  32. If the Fire Alarm sounds, calmly leave the building via the closest exit. If smoke is encountered, stay close to floor where air is cooler and smoke free. Before opening solid door, feel with the back of your hand. If door is cool, open slowly. If door is hot or smoke is detected on the other side, do not open. Find another way out. If you are unable to exit, seek shelter in a safe place, call 911, and yell for help. Fire: Evacuate As you are exiting the building, check the restrooms or classrooms along your route to ensure that everyone is told to evacuate (especially individuals who may not have heard the alarm or those who may need additional assistance). If an individual refuses to evacuate, it is not your responsibility to make them leave. Gather at the designated assembly area: Rose Garden to the north of SMLC and Clark

  33. When evacuation is not possible, find the nearest area of refuge (main stairwells) and wait for assistance from emergency personnel. Fire: ADA Evacuation

  34. Fire Alarms (Near stairways)

  35. Fire Extinguishers

  36. Exit Routes

  37. Contingency Plans

  38. Shut doors Check rooms on way out Walkthrough Meet at Rose Garden

  39. Questions

  40. Thank you! I appreciate all that you are doing for our department.

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