Erasmus+ Coordinators Meeting on University Partnerships and Enhancing Exchange Programs

Discussion at the Erasmus+ Coordinators meeting focused on university partnerships, involvement in other networks, and challenges in implementing Erasmus Without Paper. The group explored possibilities for intensifying student organizations' roles and enhancing collaboration within the CLUSTER network.

• Erasmus+
• University partnerships
• Exchange programs
• Student organizations

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1. CLUSTER Task Force Mobility CLUSTER Task Force Mobility Erasmus+ Coordinators Erasmus+ Coordinators 22 22nd 11:00 11:00 13:00 CET 13:00 CET nd September 2022 September 2022 22/09/2022

2. Agenda Agenda Welcoming and short introduction round Welcoming and short introduction round University partnerships University partnerships - - How much involvement in other university networks? How much involvement in other university networks? - - What could we do more within the CLUSTER network? What could we do more within the CLUSTER network? Erasmus Without Paper (EWP) Erasmus Without Paper (EWP) Exchange on advancements, good practices, challenges, Exchange on advancements, good practices, challenges, Blended BlendedIntensive Intensive Programmes - - Anyone experience? Anyone experience? - - Anyone planning something? Anyone planning something? - - Possibility of BIP across CLUSTER members? Possibility of BIP across CLUSTER members? Programmes(BIP) (BIP) Role Roleof student of student organisations - - Do we need to intensify their role? How can we do this? Do we need to intensify their role? How can we do this? - - What do the students want? What do the students want? organisations in in the the network network AOB AOB 2

3. Overview Overview of discussion of discussion University partnerships University partnerships - - How much involvement in other university networks? How much involvement in other university networks? Unite! - Una Europa - Cesaer - TIME - ATHENS - SEFI - Some universities have strong networks with fellow HEI in same geographical or linguistic region For some networks, clear goal (cfr. CESEAR). CLUSTER vs Unite!: make sure not to do the same job twice. - - What could we do more within the CLUSTER network? What could we do more within the CLUSTER network? CLUSTER = solid network, with high level of exchange and close relationships => advantage? Idea for TFM to intensify exchange of information/ideas both formal (e.g. online meetings between SC on specific topic) and informal (e.g. WA group) Erasmus Without Paper (EWP) Erasmus Without Paper (EWP) Exchange on advancements, good practices, challenges: Exchange on advancements, good practices, challenges: - Many technical issues => delay in electronically signing IIA. - Not all institutions use all sections in EWP (IIA LA TOR) => complicated. - Different providers for connection with EWP (e.g. SOP Mobility Online, MoveOn) => complicated. - Beneficiary Module not used yet, since different National Agencies not ready. - Letter from Una Europa to EC with concern on lack of operational Beneficiary Module, Unite! also signed.

4. Overview Overview of discussion of discussion Blended BlendedIntensive Intensive Programmes - - Anyone experience? Anyone planning something? Possibility of BIP across CLUSTER members? Anyone experience? Anyone planning something? Possibility of BIP across CLUSTER members? Mieke Clement (KUL) shares her Mieke Clement (KUL) shares her experience experienceon on administrative Programmes(BIP) (BIP) administrativeflow + flow + requirements requirements. . IIA is needed, since BIP is consideredstudy exchange, so similar paperwork. Commitment on number of students (at least 15 to be eligible for funding) Application for funding needs to be long in advance => inconvenient. Scholarships: possibility to prioritize students with fewer opportunities. Reduce of paperwork once EWP is fully operational. Advantages of BIP for lecturers not always clear. Administrative staff can provide assistance to lighten workload. From within TFM: plans to intensify connections among CLUSTER partners for BIP in near future 4

5. Overview Overview of discussion of discussion Role Role of student of student organisations - - Do we need to intensify their role in the network? How can we do this? Do we need to intensify their role in the network? How can we do this? Very valuable contribution. Idea for next meetings to include 1 student (BEST) per working group. Spring 2023: students + staff to organize something on entrepreneurship & engineering education. => => Possibility to include African students? cfr. WG Africa organisations in in the the network network Other Other topics topics for Mobility with associated members. Staff exchange on how to organise a BIP. fornext meetings next meetings 5