Important Information for Erasmus+ Mobility Studies Participants
Information session details for students selected for Erasmus+ mobility studies, including contact information for the International Relations Office. Basic rules and guidelines for enrolled students participating in Erasmus+ mobility studies, as well as regulations regarding interruptions of mobility by the Erasmus+ program rules. The content outlines specific criteria for mobility duration, financial agreements, and necessary procedures for students in case of mobility interruptions or cancellations.
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Information session for students selected for Erasmus+ mobility - studies
Who Who to to contact contact International Relations Office International Relations Office Bc. Ing. Daniela Filipov Bc. Ing. Daniela Filipov - 055 234 1166 daniela.filipova@upjs.sk - Erasmus+ Coordinator for outgoing outgoing students students studies studies Mgr. M ria Vasi ov , PhD. Mgr. M ria Vasi ov , PhD. - 055 234 1159 - maria.vasilova@upjs.sk - Erasmus+ Institutional Coordinator Common IRO address : zahrodd@upjs.sk https://www.upjs.sk/public/media/19541/facebook-icon.jpg FB: @upjserasmus Faculty Faculty/department/ /department/institue institue coordinators coordinators
Basic Basic rules rules Every enrolled student (full-time and part-time) can participate in Erasmus+ mobility studies from the 1 1st st year yearof of B BA A grade grade A student can only travel to a university which has a bilateral field fieldof of study study with UPJ , bilateral agreement agreement for for a a specific specific The minimum duration of mobility is 2 2 months months, the maximum is 12 12 months months, For mobility that will take place during the 1 1st st year possible to start only after after enrollment is no longer a student of UPJ and again he/she becomes a student on the day of enrollment, year of of MA MA or or 1 1st st year year of of PhD PhD. it is enrollment at at UPJ UPJ , since after the state exams the student Mobility must terminated terminated his/her studies, must not not take take place place at a time when the student at UPJ has interrupted interrupted or If the mobility is planned in the year department/institute/faculty, the student must find out whether it is possible to travel in terms of his/her state duties. Mobility must be completed before state examinations, year of of the the state state exam exams s - at the During one degree of study, a student can travel for Erasmus+ mobility - study together for a maximum maximum of of 12 12 months months (where the BA and MA Degree is not divided, eg. general medicine and dentistry, up up to to24 24 months months),
Interruption Interruption of of mobility by Erasmus+ programme rules, mobility or return home - with the exception of public holidays - is not permitted Mobility Mobility can coordinators agree the mobility set in Financial Agreement. The student does not automatically become financially entitled to extended mobility. UPJ decides whether to allocate grant to the student or to approve the extension of mobility with only a zero zerogrant can be be extended extended ( (only agree. The IRO must be informed of this intention at least 30 only winter winter to to summer summer) ) if both, the host university and the UPJ , 30 days days before before the end of grant, , Mobility Mobility can student has to return more than 2 months, but less than agreed in the Financial Agreement (tolerance student has to return an aliquot aliquotpart partof the grant upon request, can also also be return the be shortened shortened, but it is necessary to stay there at least 2 2 months the full full grant grant. If the duration of the mobility according to the Certificate is months, otherwise the tolerance - -5 5 days days), the If a student decides to cancel cancelthe themobility mobility, she/he has to notify the IRO as soon as possible, It is necessary to gain at least 20 apply to PhD students). Otherwise, UPJ is entitled to request the return of an aliquot part of the grant or the full grant. Recognition Recognition of of credits credits imported from mobility is solved by the student at his/her faculty/institute/department, 20 credits credits from from mobility mobility for for 1 1 semester semester (this obligation does not A Accommodation ccommodation in the host country is handled by the student in cooperation with the host university, IRO does not deal with student accommodation (DE must be dealt with well in advance). A new way how to find accommodation, Erasmus Play
Grant Grant It is a financial contribution accommodation and meals during the period of study abroad, contribution for mobility, which should help help the student to to cover cover his travel costs, Students selected in the faculty selection as su substitutes students selected for mobility who want to go for a longer period than they were approved and have not been approved an extended grant, have the opportunity to travel or to extend their mobility with the zero a student will have all all the the benefits benefits of an Erasmus+ student, except a grant. At the same time, all the rules applicable to an Erasmus+ student, except those related to a grant, also apply to a student with a zero grant, o online nline mobiluty mobiluty = = zero zero grant grant bstitutes who are interested in mobility even without a grant, or zero grant grant. Such The total amount of the grant is calculated as a multiple of the number of months/days of mobility and the monthly rate for the beneficiary country.The grant can also be calculated using a grant calculator Signing of the Signing of the Financial Agreement Financial Agreement The grant The grant is sent to the student after the signing of the Financial Agreement before the start of the mobility. signing of the Financial Agreement, which is usually signed 1 month 1 month The IRO will prepare the Financial Agreement for the student only when: 1. has all the necessary documents necessary documents from the student 2. receive an LA signed LA signed by the host university 3. the student announces the exact dates exact dates of the mobility If the student plans the mobility during the 1st year beginning of mobility is possible only after 1st year MA enrollment t. MAor 1st year of or 1st year of PhD PhD, signing the Financial Agreement and after enrollmen After signing the Financial Agreement and its publication in the Central Register of Contracts, 80% will be transferred to the student (the remaining 20% of the grant will be transferred to the student only after returning from mobility and fulfilling all obligations related to mobility). 80% of the grant
Grants Grants 520 520 EUR/ EUR/month United Kingdom, Liechtenstein, Norway, Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, the Netherlands, Malta, Portugal, month: Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, 470 470 EUR/ Latvia, Hungary, Slovenia, Poland, Romania, FYROM-Macedonia, Turkey, Serbia EUR/month month: Bulgaria, Croatia, Czech Republic, Estonia, Lithuania, Students who are also recipients of a social an additional financial contribution from EU resources (+ (+250 addition to the "regular" grant, the student is obliged to prove this entitlement with proof of award of a social scholarship, social scholarship scholarship at UPJ are entitled to 250 EUR EUR/ /month month) ) in Disabled students who have special financial demands are entitled, in addition to the "regular" grant, to a special needs needs grant grant, but the student must inform his/her coordinator as well as the IRO during the selection process, whereas a fixed deadline is set for the submission of an application for a special grant for a student, special needs needs and the associated increased special One-time contribution + +50 50 for green greentravel travel ( (bus bus, , train train, , car car- -pooling pooling) )
Before Before mobility mobility Selection Selection procedures procedures They took place at the levels of individual faculties/departments/institutes. Each faculty had a set number of places for Erasmus+ mobility, on the basis of which it compiled a list of selected students and alternates (or even rejected students). In the selection procedure, the students were also assigned partner universities, for which they were subsequently nominated. Student Studentnominations nominations for The IRO nominates selected students for the universities assigned to them. After accepting his nomination, the host university should send further instructions to the student by e-mail, possibly together with an acceptance letter. for host host universities universities Deadlines for submitting documents to the IRO Deadlines for submitting documents to the IRO: : 30 30. .4 4. .2019 2019 for students who plan their mobility during the winter the whole whole academic academicyear year 30.9.2019 30.9.2019 for students who plan their mobility during the summer winter semester semester or for summersemester semester G Generally enerallyno later than 2 weeks before the deadline of the host no later than 2 weeks before the deadline of the host university university
Delivery Delivery of of documents documents The student must deliver to the set deadlinesat IRO UPJ (in person or through the coordinator): A All ll documents documents required required by by the the host host university university (eg. language certificate, Transcript of records, application form, application for accommodation, ID, passport, CV, motivation letter ...). Information documents documents can can be be found found by by the the student student on on the the website website of of the host hostuniversity university, , All All documents documents required required by by IRO IRO UPJ UPJ (i.e. Learning Learning agreement agreement, , Bank info where, how and by when to send documents, sending by email, regular mail or whether the student will upload them himself/herself), The The IRO IRO then sends sends the documents to the host university - students themselves, but if the host university requires the student to upload online system,the student must do doit it himself himself(and let us know). Information on received by on the by e e- -mail the necessary necessary mail from from the the host host university university or or received the Bank details details, , European European Health Health Insurance Insurance Card Card, students do upload the documents to the host university's do not not send send these documents Documents required from the student by IRO UPJ Documents required from the student by IRO UPJ Ak Learning Learning agreement agreement, , - - part part Before Before the coordinator, chooses the subjects that will study at the host university and the subjects that can be recognized after returning from mobility (in the case of Faculty of Arts and Faculty of Science, in addition to the signature of the departmental coordinator, the signature of the Faculty Coordinator is required). The IRO will then secure the signature of the Erasmus Institutional Coordinator. The student have to choose the subjects in order to obtain at least 20 20 ECTS ECTS credits credits per per semester have to gain credits). Ak the Mobility Mobility - the student, in cooperation with his/her faculty/institute semester at a foreign university (PhD students do not Bank Bank Account Account details details- - the account number only needsto be filled in in the form of an IBAN IBAN. European European Health country where the EHIC is not valid or the student is a citizen of a country that does not issue an EHIC, it is necessary to take out commercial insurance for the period of mobility ( (eg Health Insurance Insurance Card Card - - valid for the entire duration of the mobility. If the student is traveling to a eg: :Erasmus Erasmus+ + insurance insurance ERAPO)
Online language test and Online language course Every student whose study/working language at the host institution is available in the OLS system is required to take online online language language test native speakers), test before before the mobility (apart from The IRO will send the license the Financial Agreement. The test evaluates the language level of the student, but result does not affect the possibility to travel. license for the entrance test test to the student's e-mail after after signing signing After passing the entrance language test, the student has, if interested, the opportunity to take a voluntary, free of charge online the language language of of study study in which the entrance test was AND/OR from the language the thehost hostcountry country, if the language of the host country is available in the online system. online language language course course, EITHER from language of of
During During the the mobility mobility In the first month his/her original LA in the part LA-During the mobility, where there is space for changes in Table A (subjects at the host university) and Table B (recognition at UPJ ), It is possible to delete delete an originally registered subject or add figure in the original LA. The changes will be approved a foreign university, and after approval it is necessary to to send the IRO (just a scan by e-mail). After After the the mobility Within 30 days from the end of the mobility, it is necessary to deliver to the IRO a Certificate Certificate of of the the duration duration of of the the mobility mobility, or another document stating the dates of the mobility and the Transcript Transcript of of Records Records. Credits and dates can also be listed in LA the the Mobility, Mobility, in which case it is not necessary to document the Certificate and Transcript separately. Documents must also be submitted to the faculty, Within 30 days of receiving the call, complete the EU Report will be sent to the student by e-mail after the mobility, After fulfilling these requirements IRO will send to student the remaining 20 grant grant. . month after after arriving at the host institution, the student can make make changes changes to add the subject that did not approved by the coordinator at UPJ and at send a mutually signed form to mobility LA - - After After EU- -Survey Survey online online report report. . Calls for the 20% % of of the the
Online Online Learning Learning Agreement Agreement New in the Erasmus+ program since June 2021 https://learning-agreement.eu/ Step 1: Log In (Login with Google) in the system and confirm the registration via your email address/confirmation link, which will be sent by the system, Step 2: Visit the OLA site again and log in. OLA is the online equivalent of paper LA OLA is the online equivalent of paper LA
When logging in for the first time, you need to enter your When logging in for the first time, you need to enter your personal personal data/create data/create a profile a profile - - this data is then automatically loaded into LA loaded into LA this data is then automatically
After creating a profile, the system will offer After creating a profile, the system will offer the option to create an the option to create an onlineLA onlineLA
Basic information about the student Basic information about the student
Information about the sending university Information about the sending university: : Country: Country: Slovakia Name Name: : Univerzita Pavla Jozefa Safarika v Kosiciach Faculty Faculty: : choose according to the student's faculty Erasmus Erasmus Code Code: : SK KOSICE02
Sending Sending Responsible Responsible Person: maria.vasilova@upjs.sk, +421552341159 Person: M ria Vasi ov , Institutional Coordinator, Sending Sending Administrative Administrative Contact daniela.filipova@upjs.sk, +421552341166 Contact Person: Person: Daniela Filipov , Coordinator,
Details of the host Details of the host university Country Country: : receiving country Name Name: : receiving university Faculty Faculty: : choose according to the faculty of the student at the receiving university Erasmus Erasmus Code Code: : receiving university university
Sending Sending Responsible Responsible Person: Person: at the receiving university Sending Sending Administrative Administrative Contact Contact Person: Person: at the receiving university
Table A Table A - - enrollment of subjects that the student will study abroad
Table B Table B - - enrollment of subjects that will be recognized by the home university after returning from mobility (The pages of the exchange rate catalogs must have the format specified with http://)
Addition of a Virtual component Virtual component in case of Blended Blended mobility
Successfully created created OnlineLA OnlineLA- signed signedwith the mouse or finger on the touchpad approval or rejection rejectionwill be sent to the student by email email Information about OLA approval by
