Travel and Expense Management Guidelines for Events
Detailed guidelines for travel authorization, estimated expenses, advancement and final expense forms, and reimbursement notifications for events. Includes contact information for Alisa Jones, Travel and Events Coordinator.
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Alisa Jones Travel and Events Coordinator Phone: (816) 561-8655 Direct: (816) 800-8744 Fax: (816) 931-4753 Email: ajones@vfwauxiliary.org
Travel Authorization: What Where When How $$
Estimated Expense Form Fillable Form, comes with instructions, has a due date If flying: Enter and calculate roundtrip mileage to airport If driving: Enter and calculate roundtrip mileage to the event Per Diem will always be prepopulated If driving HQ does require lowest quoted airfare printout
Advancement Notification: Shows when funds were dispersed from National Headquarters Breakdown of how much you will receive How you will receive the advance
Final Expense Form Fillable Form, comes with instructions, has a due date Used for reimbursement of expenses encountered on trip Shows advance amount
Reimbursement Notification: Shows when funds dispersed from National Headquarters Breakdown of how much you will receive How you will receive the reimbursement
