Best Practices for Presentation Formatting in Technical Conferences
This document outlines the standards for presentation formatting at the Society of Allied Weight Engineers, Inc. conferences. It covers guidelines for page layout, body text formatting, takeaway boxes, and chart formatting to ensure clear and professional presentations. Emphasizing clarity and readability, the guidelines help presenters effectively convey their messages without overwhelming the audience.
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Society of Allied Weight Engineers, Inc. Aerospace Marine Offshore Land Allied Industries SAWE Paper Title SAWE Paper XXXX Author Name Author role, employer or organization XXth SAWE International Conference
Page Format SAWE Page size 16x9 White background Content must NOT obscure header or footer Header - defined in slide master, contains: SAWE logo at left Page title - font Calibri, point size 30, centered horizontally on page, color black - All Words Capitalized Line border - 2.25pt wide, gold color R230 G188 B27 Footer - defined in slide master, contains: Proprietary and export control text - font Calibri, point size 9, centered horizontally on page, color 85% black Page number at right - font Calibri, point size 9, color 85% black Society of Allied Weight Engineers, Inc. proprietary - Document contains no export controlled technical data 2
Body Text Format SAWE Font Calibri, point size 16 to 36, color black, capitalize the first word Bullets round, color black (bullets are not required) Avoid wrapping text over multiple lines (2 lines is acceptable) No more than 5-6 bullets in a list Use bold or underline or color for emphasis, Avoid italics and ALL CAPITALS Indent sub-bullets Sub-element lists should use smaller point size Sub-element lists should contain at least two entries Society of Allied Weight Engineers, Inc. proprietary - Document contains no export controlled technical data 3
Takeaway Box Format SAWE Highlights the message of visually busy or full slides Not required on all slides Avoid wrapping text in the box Text box format: Centered horizontally at bottom of page (do not cover footer) Font Calibri, bold, point size 16 to 24, color black, first word capitalized Line border - 3/4pt wide, color black Box fill - gold color R230 G188 B27 Outer shadow, details at right: Consider including a takeaway message box Society of Allied Weight Engineers, Inc. proprietary - Document contains no export controlled technical data 4
Chart Format SAWE Charts must be legible Keep charts simple Include only data relevant to topic Include axis and data labels Text must be readable Colors must be distinct Chart format: Line border - 3/4pt wide, color black Outer shadow, details on Takeaway Box Format page Include text on page to interpret the chart message Society of Allied Weight Engineers, Inc. proprietary - Document contains no export controlled technical data 5
Picture Format SAWE Picture format: Line border - 3/4pt wide, color black Outer shadow, details on Takeaway Box Format page Text may overlay pictures Must be readable Font Calibri, bold, point size 14 to 24 Overlay text must be readable Society of Allied Weight Engineers, Inc. proprietary - Document contains no export controlled technical data 6
Content SAWE One message per slide Text should be short and to the point Keep the visuals simple Use charts, pictures and graphical elements to help communicate the message Maintain a consistent format Avoid slide transitions and animations unless they clarify the message Content must NOT obscure header or footer Society of Allied Weight Engineers, Inc. proprietary - Document contains no export controlled technical data 7
