Writing a Formal Report: Understanding and Advising
Writing to inform and advise
Learning objective: Understand how to write a report.
Learning outcome: Produce a formal report with detailed content.
Reports are documents that are used for getting and
receiving factual information; they are usually presented in
writing. The main purpose of any report is to provide the
information needed for decisions to be made and actions to
be taken.
When writing a report you must
:
Use formal language
Use the correct format and structure
Keep to the facts
Make sure your meaning is clear
Use correct spelling, punctuation and
grammar
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Report questions (20 marks)
Read the question carefully, pick it apart!
•
Write a report about your school
facilities to School Governors and
Head teacher making
recommendations for
improvement.
•
A serious incident has happened in
a science lesson where a girl
’
s hair
has caught fire. Write a report to
your Head teacher providing
details of the incident and
recommendations for health and
safety.
•
Write a report for the school
magazine about a recent school
play or a school trip.
•
As secretary of your youth club,
you have been asked to write a
report on the facilities for young
children and teenagers in your
area. Write what you would say to
local councillors.
•
Wirral Council has plans to sell SJP
school fields to build 50 homes.
The sale of the fields would be
used to build a new computer
suite but many PE lessons would
have to take place in school hall
and canteen. Write a report about
the proposal above to your Head
teacher and Governors.
•
As secretary of your youth club, you have been asked to write a report on
the facilities for young children and teenagers in your area.
When you are faced with a question, pick it apart!
A report on facilities for young
children and teenagers in your
area. Purpose: Inform and advise.
It doesn’t say who it’s for. It’s a
report and they are normally
formal, so be formal.
The report needs to be informative
and provide recommendations so I
should try to inform and advise the
reader giving detailed factual
information.
Purpose: What are you
being asked to write?
Audience: Who are you
writing for?
Tone: What tone will your
writing have?
STRUCTURE OF A REPORT
HEADING
INTRODUCTION
State who you are/what report’s about. Say what questions your report will
ask.
DATA COLLECTION
State what methods you’ve used to complete the report. E.g. surveys,
questionnaires, interviews…
FINDINGS
Go back to each question and say what you have discovered.
RECOMMENDATIONS
Say what needs to be done.
CONCLUSION
Sum up concisely. Try to end strongly.
•
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Task 1
•
Look at the example model report for this question.
•
What grade would you give this?
•
Why is this report effective?
•
What features does it use?
•
How is the layout effective?
You are the leader of your School Council. Write a
report
about
your school facilities
to
School Governors and Head teacher
making recommendations for improvement.
(20 MARKS)
PLAN
Heading
Intro
Data collection
Findings
Recommendations
Conclusion
Use simple, compound, complex sentences
Vary openings
:;() “
z
”?
investigate, inadequate, verified
Reports are essential documents for conveying factual information, aiding in decision-making processes, and guiding actions. To write a proficient report, it is crucial to use formal language, maintain the correct format, present clear information, and ensure proper grammar and punctuation. Understanding the structure of a report, such as headings, introduction, data collection, findings, recommendations, and conclusion, is vital for producing a detailed and informative report. Various report questions are provided to enhance comprehension of report writing skills.
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Presentation Transcript
Writing to inform and advise Learning objective: Understand how to write a report. Learning outcome: Produce a formal report with detailed content.
What is a Report? Reports are documents that are used for getting and receiving factual information; they are usually presented in writing. The main purpose of any report is to provide the information needed for decisions to be made and actions to be taken. When writing a report you must: Use formal language Use the correct format and structure Keep to the facts Make sure your meaning is clear Use correct spelling, punctuation and grammar
Report questions (20 marks) Read the question carefully, pick it apart! As secretary of your youth club, you have been asked to write a report on the facilities for young children and teenagers in your area. Write what you would say to local councillors. Write a report about your school facilities to School Governors and Head teacher making recommendations for improvement. A serious incident has happened in a science lesson where a girl s hair has caught fire. Write a report to your Head teacher providing details of the incident and recommendations for health and safety. Wirral Council has plans to sell SJP school fields to build 50 homes. The sale of the fields would be used to build a new computer suite but many PE lessons would have to take place in school hall and canteen. Write a report about the proposal above to your Head teacher and Governors. Write a report for the school magazine about a recent school play or a school trip.
When you are faced with a question, pick it apart! As secretary of your youth club, you have been asked to write a report on the facilities for young children and teenagers in your area. A report on facilities for young children and teenagers in your area. Purpose: Inform and advise. Purpose: What are you being asked to write? It doesn t say who it s for. It s a report and they are normally formal, so be formal. Audience: Who are you writing for? The report needs to be informative and provide recommendations so I should try to inform and advise the reader giving detailed factual information. Tone: What tone will your writing have?
STRUCTURE OF A REPORT HEADING INTRODUCTION State who you are/what report s about. Say what questions your report will ask. DATA COLLECTION State what methods you ve used to complete the report. E.g. surveys, questionnaires, interviews FINDINGS Go back to each question and say what you have discovered. RECOMMENDATIONS Say what needs to be done. CONCLUSION Sum up concisely. Try to end strongly.
Task 1 As secretary of your youth club, you have been asked to write a report on the facilities for young children and teenagers in your area. Write what you would say to local councillors.. (20 marks) Look at the example model report for this question. What grade would you give this? Why is this report effective? What features does it use? How is the layout effective?
PLAN You are the leader of your School Council. Write a report about your school facilities to School Governors and Head teacher making recommendations for improvement. (20 MARKS) PLAN Heading Intro Data collection Findings Recommendations Conclusion Use simple, compound, complex sentences Vary openings :;() z ? investigate, inadequate, verified
