Vendor Invoicing Process Overview
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VR Connections
Vendor Presentation
Department of Rehabilitation
January 2023
undefinedZoom Navigation Overview
•
To mute your line, select the audio control in the lower left-hand
corner of your screen.
•
During the presentations all lines, except the presenter, will be
muted. There will be an opportunity to provide Questions or Input
after each presentation.
•
To ask Questions and provide Input you may use the chat feature
or raise your hand and the presenter will call on you.
•
To turn your video on or off, select the video control in the lower
left-hand corner of your screen. During presentations, please keep
your video off to allow participants to focus on the presentation and
interpreter.
Current Features
Invoice Processing
•
Vendor receives an authorization document (e.g. DSF,
NMED, MED, PO) for a specific good(s) or service(s)
•
Vendor provides the good(s) and/or service(s) to the
consumer
•
Vendor prepares and submits invoice to the District Office
through VRC Portal account, email, or mail along with
supporting documentation
•
DOR audits invoice for accuracy and approves for payment
•
State Controller's Office (SCO) issues payment
Vendor Invoicing through
VRC Portal
•
Submit invoices through VRC portal for expedited processing
•
Log into VRC Portal
•
Vendors will see Authorizations, Payment Status, Invoice Submission
•
Invoice Submission
•
Required information: invoice number, invoice amount, the authorization(s)
the invoice is for, as well as the service start date.
•
Vendors will also have the ability to provide invoice supporting documentation
(e.g., progress reports)
Process to submit an invoice
Process to submit an invoice slide 2
Process to submit an invoice slide 3
Process to submit an invoice slide 4
Process to submit an invoice slide 5
Basic Vendor Invoicing
Live Demonstration
Q&A
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What ideas do you have for
VR Connections?
Send your ideas to:
VRConnections@dor.ca.gov
Thank You!
Welcome/Agenda
Hello, and welcome to the Department of Rehabilitation’s Vocational Rehabilitation Connections or ‘VR’ Connections Portal Vendor Training Session.
My name is [ ] and I am joined by [ ]. We are members of the VR Connections Solutions Team and we will be facilitating today’s session.
For today’s session, we will cover the following agenda items:
Current Features Overview
Basic Vendor Invoicing Introduction and Demo
Q&A
Vendor Input
We will be answering questions at the end of the demo/presentation so please save them until then. (or questions along the way…)
Detailed presentation slides outlining the vendor invoicing process for the Department of Rehabilitation. Topics covered include multi-factor authentication, authorization procedures, invoice processing steps, and submitting invoices through the VRC Portal for expedited processing.
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Presentation Transcript
VR Connections Vendor Presentation Department of Rehabilitation January 2023
Zoom Navigation Overview To mute your line, select the audio control in the lower left-hand corner of your screen. During the presentations all lines, except the presenter, will be muted. There will be an opportunity to provide Questions or Input after each presentation. To ask Questions and provide Input you may use the chat feature or raise your hand and the presenter will call on you. To turn your video on or off, select the video control in the lower left-hand corner of your screen. During presentations, please keep your video off to allow participants to focus on the presentation and interpreter.
Current Features Multi-Factor Authentication Authorizations through VR Portal Payment Status
Invoice Processing Vendor receives an authorization document (e.g. DSF, NMED, MED, PO) for a specific good(s) or service(s) Vendor provides the good(s) and/or service(s) to the consumer Vendor prepares and submits invoice to the District Office through VRC Portal account, email, or mail along with supporting documentation DOR audits invoice for accuracy and approves for payment State Controller's Office (SCO) issues payment
Vendor Invoicing through VRC Portal Submit invoices through VRC portal for expedited processing Log into VRC Portal Vendors will see Authorizations, Payment Status, Invoice Submission Invoice Submission Required information: invoice number, invoice amount, the authorization(s) the invoice is for, as well as the service start date. Vendors will also have the ability to provide invoice supporting documentation (e.g., progress reports)
Basic Vendor Invoicing Live Demonstration
Vendor Input Vendor Input
What ideas do you have for VR Connections? Send your ideas to: VRConnections@dor.ca.gov
