University Policy Update Process Overview
This document outlines the process for updating university policies, including different stages such as policy recommendations, discussions, revisions, and approvals involving various committees like the Policy Clearinghouse Committee, Academic Senate, and Union. It emphasizes the importance of review and approval from relevant bodies before final recommendation by the President's Planning and Policy Council. The process ensures comprehensive evaluation and feedback to uphold the integrity of university policies.
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PPPC PRIMER October 18, 2021 Richard Yao, Ph.D., Interim President
Introduction Policy updates are managed centrally by OTP President Planning and Policy Council Webpage University Policy Manual Webpage
Agenda Items Policies for Recommendation (2nd Reading) Have been vetted and reviewed (and/or modified) and ready for final consideration Policies for Discussion (1st Reading) Suggested edits/modifications are proposed Preparation for Recommendation at next PPPC meeting
Policies with Revisions Policies that do not contain curricular implications or employee terms and conditions Consent with small updates or minor revisions or Discussion orRecommendation
Policies with Revisions Policies with curricular implications OTP sends to Policy Clearinghouse Committee (PCC) PCC determines whether review by Academic Senate is required Policy is presented at PPPC for Discussion Policy is sent to Academic Senate Academic Senate: 1st and 2nd readings Once passed by Senate back to PPPC PPPC - Discussion (if significant revisions); Recommendation (if minor edits) If PPPC requires significant additional edits, it will go back to Academic Senate
Policies with Revisions Policies with employee terms or conditions Any policy with an impact on employee terms or conditions requires a minimum of 30-days for Union Meet and Confer The OTP will send electronic copies of policies to the Director Human Resources. Once policies have been reviewed by the Unions, they shall return to the PPPC for either further Discussion (significant revisions), or Recommendation (minor revisions) Policies that are returned to the PPPC and undergo further revision MUST repeat the Union Meet and Confer process
Policies with Revisions Policies that require Academic Senate and Union approval Policies will first undergo Senate review followed by Union review according to the above-mentioned procedures Once policies have been reviewed by both the Senate and Union, they shall return to the PPPC for Recommendation If significant revisions have been made and policies are returned to the PPPC for Discussion, they MUST repeat the Senate and Union review processes before returning to the PPPC for Recommendation
