Unique Aspects of CCD Data Coordination
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AEM | ETSS II
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This discussion pertains solely to the CCD Non-Fiscal data
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Official list of public schools and districts
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State-, district-, and school-level data files
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Data used by ED, researchers, and the public
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AEM | ETSS II
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Slide 3
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ED
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and CCD Coordinators
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Kelly Worthington, ESB Branch Chief
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Patrick Keaton, CCD Process Lead
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Joe Murphy, PSC Team Lead
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Beth Sinclair, CCD Lead
•
CCD Data Analysts Assigned to Each State
•
Dedicated Partner Support Center (PSC) CCD Liaison
AEM | ETSS II
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:
•
Complete the
CCD Grades Offered and Graduates
E
MAPS
survey
(annually)
•
Understand the ED
Facts
files that contribute to the
CCD
•
Respond to the CCD Data Analysts concerning your
CCD data and resolve data questions they raise
•
Work with the ED
Facts
coordinator in your state to
resubmit data files to resolve data issues
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Slide 5
1.
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CCD data widely used by researchers, U.S.
Department of Education, and the public
2.
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On-line tool to review ED
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Within-system comments function
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AEM | ETSS II
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Slide 6
1.
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•
Follow-up now starts just a couple of weeks after the submission
deadline
•
Error reports run automatically following submission/resubmission so
states can see the results the next day
2.
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Comments function preserves states’ responses and allows them to be
carried forward from year to year for recurring issues
•
Business rules document provides states with full list of CCD edit
checks
•
5-Year edits look at data over a longer period of time
3.
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State ED
Facts
and CCD coordinators reported the process was easier
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•
Many recent DMS enhancements were based on state suggestions
•
Quicker follow-up
AEM | ETSS II
R
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Slide 7
AEM | ETSS II
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:
•
DMS State User Guide
•
DMS Business Rules and FAQ
•
E
MAPS
CCD Grades Offered and Completers Survey -
User Guide
•
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:
•
Contact PSC with CCD and/or DMS questions!
•
We can provide over-the-phone technical assistance or
schedule a DMS tutorial
•
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Explore the distinctive features of Comprehensive, annual, national statistical database (CCD) management including roles, responsibilities, and data scrutiny above EDFacts. Learn about the CCD Coordinator's key tasks and the importance of data accuracy within the CCD system. Discover how CCD differs from other educational data collections and its impact on stakeholders.
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Presentation Transcript
New CCD Coordinator Orientation CCD Background Roles Spotlight on the CCD coordinator What makes CCD different? Resources/Help Slide 1 AEM | ETSS II
CCD Background Non-Fiscal and Fiscal Components This discussion pertains solely to the CCD Non-Fiscal data Comprehensive, annual, national statistical database Official list of public schools and districts State-, district-, and school-level data files Data used by ED, researchers, and the public CCD data files released by ED on line through the NCES/CCD website EDFacts data files states already submit Directory (2 files): 029 Directory, 039 Grades Offered Membershipand Staffing/Special Populations (6 files): 052 Membership, 129 CCD School, 033 Free/Reduced Lunch, 002 and 089 Children with Disabilities, 059 Staff, 141 EL Enrolled Graduates/Dropouts (2 files): 040 Graduates/Completers, 032 Dropouts Slide 2 AEM | ETSS II
Roles SEAs submit data and resolve data questions EDFacts and CCD Coordinators ED Collection/reporting oversight, data file release Kelly Worthington, ESB Branch Chief Patrick Keaton, CCD Process Lead Joe Murphy, PSC Team Lead ETSS data review, state follow-up, DMS support Beth Sinclair, CCD Lead CCD Data Analysts Assigned to Each State Dedicated Partner Support Center (PSC) CCD Liaison Slide 3 AEM | ETSS II
Spotlight on the CCD Coordinator Your role is to: Complete the CCD Grades Offered and Graduates EMAPS survey (annually) Understand the EDFacts files that contribute to the CCD Respond to the CCD Data Analysts concerning your CCD data and resolve data questions they raise Work with the EDFacts coordinator in your state to resubmit data files to resolve data issues
What makes CCD different? 1. Additional data scrutiny above and beyond EDFacts CCD data widely used by researchers, U.S. Department of Education, and the public 2. In some cases, ED will modify state-submitted data to make it meet NCES data standards 3. Data Management System (DMS) On-line tool to review EDFacts submissions Nightly replication from EDFacts Error reports by file Within-system comments function 4. CCD Data Analysts assigned to states, work with the same states from year to year Slide 5 AEM | ETSS II
Gains already from the DMS 1. Quicker turnaround Follow-up now starts just a couple of weeks after the submission deadline Error reports run automatically following submission/resubmission so states can see the results the next day 2. Transparency in processing CCD data Comments function preserves states responses and allows them to be carried forward from year to year for recurring issues Business rules document provides states with full list of CCD edit checks 5-Year edits look at data over a longer period of time 3. Reduced data collection burden on states State EDFacts and CCD coordinators reported the process was easier than the legacy model Many recent DMS enhancements were based on state suggestions Quicker follow-up Slide 6 AEM | ETSS II
Resources/Help Self-service support, through the EDFacts Initiative page: DMS State User Guide DMS Business Rules and FAQ EMAPS CCD Grades Offered and Completers Survey - User Guide Partner Support Center (PSC): Contact PSC with CCD and/or DMS questions! We can provide over-the-phone technical assistance or schedule a DMS tutorial Toll Free: 877-457-3336 Federal Relay Service: 800-877-0996 (Voice/TTY) / federalrelay@sprint.com E-mail: EDEN_SS@ed.gov Slide 7 AEM | ETSS II
