Understanding Work Breakdown Structure at The Ohio State University

Work Breakdown Structure (WBS) is a hierarchical description of all work needed to meet customer requirements. This includes examples such as organizing conferences and acquiring data for projects. The provided visual aids showcase the breakdown of tasks involved in different scenarios, highlighting the importance of structured planning and execution in project management.

• Work Breakdown Structure
• Project Management
• Ohio State University
• Conference Planning
• Task Organization

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1. Work Breakdown Structure <WBS>The Ohio State University</WBS>

2. WBS = The work, all the work, and nothing but the work. The Work Breakdown Structure (WBS) is a hierarchical description of all of the work that must be done to meet the needs of the customer. ~ PMBOK

3. Conference Example 1 Speakers Venue Marketing Registration Decide Topics Decide Venue Decide Flyers Create Register Decide Speakers Register Applicants Book Venue Print Flyers Task List Arrange Speakers Arrange Catering Send Mail Flyers Confirmation Brief Speakers Send Email Reminders Arrange Banking Balance Accounts

4. Conference Example 1 Speakers Venue Marketing Registration Decide Topics Decide Venue Decide Flyers Create Register Decide Speakers Register Applicants Book Venue Print Flyers Hierarchy Arrange Speakers Arrange Catering Send Mail Flyers Confirmation Brief Speakers Send Email Reminders Arrange Banking Balance Accounts

5. Conference Example 1 Speakers Venue Marketing Registration Decide Topics Decide Venue Decide Flyers Create Register Decide Speakers Register Applicants Book Venue Print Flyers WBS Arrange Speakers Arrange Catering Send Mail Flyers Confirmation Brief Speakers Send Email Reminders Arrange Banking Balance Accounts

6. Acquire Data (25 Days) Example 2 1. Analysis Performance Reporting (24 Days) Literature Review Benchmarking (45 Days) Bundled Payment Project 2. Determine Best Practice Integrate External Providers (45 Days) Revise EHR (40 Days) 3. Implement Support System and Training Provide Staff Education (15 Days)

7. 1.1.1 1.1 Acquire Data 1.1.2 Example 2 1. Analysis 1.2.1 1.2 Performance Reporting 1.2.2 2.1.1 2.1 Literature Review Benchmarking 2.1.2 Bundled Payment Project 2. Determine Best Practice 2.2.1 2.2 Integrate External Providers 2.2.2 3.1.1 3.1 Revise EHR 3.1.2 3. Implement Support System and Training 3.3.1 3.2 Provide Staff Education 3.2.2 How long will it take?

8. 1.1 Acquire Data (25 Days) Example 2 1. Analysis 1.2 Performance Reporting (24 Days) 2.1 Literature Review Benchmarking (45 Days) Bundled Payment Project 2. Determine Best Practice 2.2 Integrate External Providers (45 Days) 3.1 Revise EHR (40 Days) 3. Implement Support System and Training 3.2 Provide Staff Education (15 Days) Quantity of Work = 194 Days

9. 1.1 Acquire Data (25 Days) Example 2 1. Analysis (49 Days) 1.2 Performance Reporting (24 Days) 2.1 Literature Review Benchmarking (45 Days) 2. Determine Best Practice (90 Days) Bundled Payment Project 2.2 Integrate External Providers (45 Days) 3.1 Revise EHR (40 Days) 3. Implement Support System and Training (55 Days 3.2 Provide Staff Education (15 Days) Quantity of Work = 194 Days

10. 1.1 Acquire Data (25 Days) Example 2 1. Analysis (49 Days) 1.2 Performance Reporting (24 Days) 2.1 Literature Review Benchmarking (45 Days) Bundled Payment Project (194 Days) 2. Determine Best Practice (90 Days) 2.2 Integrate External Providers (45 Days) 3.1 Revise EHR (40 Days) 3. Implement Support System and Training (55 Days 3.2 Provide Staff Education (15 Days) Quantity of Work = 194 Days

11. Critical Path Tasks Durations Dependencies

12. Estimating Durations Three Point Estimation or PERT a = the best-case estimate m = the most likely estimate b = the worst-case estimate E = (a + 4m + b) / 6 SD = (b a) / 6

13. Estimating Durations pert analysis calculator filetype:xls

14. Critical Path Tasks Durations Dependencies

15. Example 3 Wash the dog. Find the dog shampoo. Fill the kiddy pool. Catch the dog. Dry the dog. Find the dog.

16. Dependencies A. Fill the kiddy pool. B. Find the dog shampoo. C. Find the dog. D. Catch the dog. E. Wash the dog. F. Dry the dog.

17. Activity on Node Tasks Fill the kiddy pool. Find the dog shampoo. Find the dog. Catch the dog. Wash the dog. Dry the dog. A. B. C. D. E. F. 3 C D 5 10 15 Start A E F Finish 5 B Critical Paths Shortest Path 25 Minutes (Two Resources) Longest Path 30 Minutes (One Resource)

18. Milestones 1. Stepping stones of progress. 2. Not tasks. 3. Zero duration. The tool is selected. The tool is installed. The tool is in production.

19. Your Turn Form Six Groups (5 Minutes) Number Off Each Group Has Extra Detail Create WBS (20 Minutes) Sharing (5 Minutes)

20. Questions? What if a less likely event occurs? How likely is it? What contingency should you plan? What s likely to happen next? Will you have the resources for that contingency? What will happen first?