Trustee Meeting Updates - September 14, 2021

Washington Township Trustee Meeting September 14, 2021 1 September 14, 2021

Agenda for September 14, 2021 Meeting Open Meeting Pledge of Allegiance Roll Call: MINUTES: Motion to approve Minutes for August 24, of 2021 EXECUTIVE SESSION Per ORC #121.22G - To consider purchase & sale of property Announcements/Reports: Please remember full department reports are available on our website WWW.Washington-twp.com September 14, 2021 2

Trustee-Leo Completed inventories for OTARMA renewal Lexipol is completed will be sending out for approval then to prosecutor Blight calls and showing up at my office Web-site updates Continued Working with Eric Hart on project to put logs on excel doc Completed Fax hook up for police Worked with Walker demolition Talked to owner about completing construction at 2727 Shoreland open issue since 2018. Multiple discussions with Prosecutor about on going issues in Township Worked with Bryon on siding and cleanup needed at blessing building Getting dedicated IP address for Police to use for new Intoxylizer Reviewing budget status Continue to monitor 911 consolidation and what it will mean for Township going forward. Budget meeting scheduled for 9/14 @9:00am Filled out auditor requests Attended verbal audit findings closure meeting Worked with Bryon to get 3 large dump truck loads of ground up blacktop at no cost to Township. Attended Lexipol meeting with Fire still waiting on Police meeting? Walked through blessing out building with Bryon to understand his requirements. Received reports from Shelly showing the police are projecting to be about 40,000.00 over on budgeted salaries and benefits after adding OVI grants back in. September 14, 2021 3

Trustee-Kellie Working with Bryon on finishing up Villamar Park Project Attended the Lucas County Township Association Dinner Meeting Followed up with Keep Toledo/Lucas County Beautiful on dates for cleanup and plantings Reached back out to WLS related to kids building some more birdhouses for the park (we supplies the materials) Researching pavilions and pricing and look for sponsors Thank you to the residents who are helping keep the field up at Villamar Park it looks fantastic. Residents reached out regarding zoning issues communicated with Tom Addressed several Police Department issue with Chief Kaiser also addressed misinformation going around on Facebook related to the accident they were in Reached out to legal counsel related to the ARP funds and the radios Tom was going to send a reply to counsel on use Created and sent out August newsletter Updates to Website Updated Priority List with changes Attended 911 meeting with other townships Continued conversations with Chief Kaiser about controlling OT still concerned about going way over budget on wages for Police Analysis of levies we did not lose revenues 2019 vs 2020 ARP funds Tom is working on the use of radios to send to legal counsel related to ARP funding September 14, 2021 4

Fiscal Officer Resolution needed to be able to spend $173,834.39 ARP Funds (Local Fiscal Recovery Funds): The second and final tranche should be received (in the same amount) in twelve months. We have till December 31st 2024 to obligate these funds and until December 31st of 2026 to spend them. Resolution needed for the Permanent Transfer of Funds -from the General Fund to the Gas Tax Fund in the amount of $1,012.34 for a total of 72.31 hrs of payroll expenses in the Villamar Park Enhancement Project. The park project balance, after transfer, is close to $1,200 now. The motion for this project was made on March 23rd this year. Audit: The 2019 2020 Audit is almost complete for our Township. We are yet to receive a letter or email of their findings. However, the Auditor s assistant did state that we need a credit card policy and sent us an example to follow. Submissions to Lucas County Auditor s Office The Streetlight Resolution was submitted to Lucas County and we received receipt of them getting it. Next, to submit soon is the Tax Rate, Request for Advances, and the Revenue Budget. This is due by October 1st. Deposits and Bills I am requesting that deposits be made at the minimum, by every Friday. More often, if an extra large check or cash is received. If you cannot by Friday, please inform me and leave in my locked mailbox so I may deposit for you. Invoices need to be submitted by Friday also every week, so that I can pay them and have them ready on Mondays. Please remember to sign and appropriate all invoices to be paid. If received after Friday, they will be paid the following week. For Huntington credit card & Capitol One receipts, please submit timely once we receive the statement. -Thank You. On Line Payments Waiting on feedback from Dept Heads before moving forward. Example of Ottawa County s online payment system was given: htttp://www.ottawacorc.com/permits/driveway-residential We could be set up with a similar service for our township with many payment options to choose from. Huntington would charge the township a minimum of $30 per month for this service. Neon Goldfish could assist with loading in appropriate forms on our website. We just need to inform Huntington if we wish to proceed and will need to work out some details on our website. September 14, 2021 5

Roads & Parks Department My crew and I have been mowing fields and parks on Monday s and if needed Tuesday s we also try to get everything trimmed at same time. Called Toledo Area Sanitary District for mosquito sprayer to run through the Township trying to get them under control. Spoke to Sarah regards ODOT money of $250,000.00 update, Worked on Blight Jasic @ Capri Resolution # 29:21 Nuisance with weeds poison Ivy, Honey Bees and more things than I m willing to put in report. Painted Back Stop Villamar Park black and it looks great. Working on Blessing Drive Building removing siding, insulation board and rotten wood. Called for dumpster to be dropped at Blessing to clean up debris from building also this will be used to clean out building until dumpster is full. Received three loads of grindings from Summit ST. project this will be used as needed in park driveways. Its stored in Shoreland Park until needed. Trimmed up a few trees around Township. We will be getting equipment for leaf pickup ready in the next week or two. We will be also working on plows on our down time changing cutting edges curb finders, spinner motors and fluids. This is all things needed done before the season changes. September 14, 2021 6

Fire Department Updated and submitted annual inventory SCBA committee met with two vendors to review new self contained breathing apparatus. Fire Department was awarded $122,000 from a FEMA AFG grant to replace our current SCBA s. Chief Kay attended two meetings with Lucas County fire chiefs and Lucas County 911 RCOG to discuss, review and develop new fire/EMS dispatch procedures. Continuing to meet with Lexipol in the development of fire department policies and procedures utilizing the Lexipol platform. August FD run totals: 40 EMS, 8 Fire, EMS transports 15, Total incidents: 48 September 14, 2021 7

Police Department Assisted the road and zoning department with the township ordered clean-up of the blight conditions on Jasik. All went well with home owner, no problems. I did call the health department and dog warden to lodge additional complaints on property. They will investigate. D/C Hart and I attended 9-1-1 COG law enforcement zoom meeting to discuss dispatching, districts, and new drafted mutual aid agreements. Had a short meeting with the Quickfuel representative to discuss gas pricing in an attempt to get better pricing for the future for police, roads, and fire. We had 3 unclaimed cars from impound that went up for auction on Govdeals. Total $7,450.00 Requesting the board s approval to dispose of, auction or donate to a charity or organization 18 bicycles that are being stored in Blessing Dr. outer building. These bikes were either found, abandoned and unclaimed for more than 60 days. Requesting the board s approval to dispose of any unwanted, unused, broken, damaged property of no value. (police or township property). Mainly from Blessing Dr. buildings. Requesting the board s approval to move Auxiliary police officer Dan Bushey to part-time officer and part-time officer Andrew Whitmore to full-time officer. These moves will help if Beale and Jackson leave for TPD and will help alleviate overtime. Effective dates to be determined by board. September 14, 2021 8

Zoning Department Continuing to work with Lucas County Prosecutor s office regarding property at 5420 Patriot (Whiting). Working with property owner regarding 5952 Villamar (Ferguson). Continuing to work with Mark Smith at Lucas County regarding 2611 Shoreland Ave. for the runoff of rainwater to neighboring properties. Property at 5850 Rounding River (house fire): Contractor waiting for water and sewer to be capped and will begin demolition. Was hoping to have done the week of Sept. 6th but did not happen. Spoke to resident at 2727 Shoreland regarding 10-day resolution sent last meeting. Resolutions are sent out by Board of Trustees and not zoning. Working with Leo and discussed with resident options to get it repaired. (Missing siding) Issued the following permits: o 181706 5850 Rounding River Demolition o 181707 2442 Point Pleasant Way - Fence Issued notice of violations as follows: o 6 for camper, R.V., or utility trailer stored in front yard. 5 corrected or contact made. o 4 for tall grass or overgrown vegetation. 2 corrected or contact made. o 3 for parking in front yard 3 corrected. o 2 for garbage cans stored in front of house 2 corrected. o 2 for basketball hoop or skateboard ramp being with public right of way set-back. 2 corrected Recommend Board issue a 10-day Resolution for the following: o 6114 Windamar (bushes overgrowing sidewalk and neighbors property) 1308(H): Areas which have grass, groundcover plantings, shrubs, trees that are not kept in a healthy, neatly trimmed condition or woodpiles, skids or other burnable materials that harbor rodents, or other animal or insect infestation. Grass height must not exceed five inches. Vegetation shall not encroach on adjacent properties. o 5436 Brophy (camper stored in front yard) 1320(B): No watercraft, recreational vehicles or utility equipment shall be parked or stored in a front yard. o 2356 Petee Rd. (overgrown weeds in fence and around property) 1308(H): Areas which have grass, groundcover plantings, shrubs, trees that are not kept in a healthy, neatly trimmed condition or woodpiles, skids or other burnable materials that harbor rodents, or other animal or insect infestation. Grass height must not exceed five inches. Grass or appropriate ground cover must be used in all normally landscaped areas of the property. Vegetation shall not encroach on adjacent properties. September 14, 2021 9

New Business Begin Cleanup of all buildings located at Blessing. Do a better job of getting bills to Shelly with all documentation included. September 14, 2021 10

Old Business Update on status of Lexipole for Fire & Police. Installation date of September 1, 2021. online payment system for fines, park rental, permits. Discuss ARP funds - amount, timing, use Doug Whiting property update 911 Consolidation update Cost to repair Creekside road - options - timeline Determined how to split bills for certain shared services, supplies & space at our new location. Will wait for a couple of cycles of bills. Grass Cutting property that isn t Townships responsibility Update on quotes for Blessing building Police Budget 2022 Budget Discuss ODOT grant status Changing the requirements around AUX officers - it's an investment but we need them to complete training in so many months Discuss part time officers - there should be a minimum worked each month to stay on as PT Discuss hiring for roads crew - seasonal staff for grass cutting OR the cost to bid out if we don't have the man power Discuss where are we at with road repairs and pot hole repairs etc... Street cleaning? September 14, 2021 11

UPDATES ON PRIORITY TASKS Blessing building Mark is working on getting three quotes for repairs and remodel We did have interest in buying just the building not ready to entertain an offer Once we have the quotes back, we will evaluate and look at all options and make a decision keeping the needs of the entire township in mind and future expenses LEXIPOL Policies and Procedures Leo is the project manager He is working on the admin side and working with Fire and Police to get their information in the system timely Goal is to have this approved and in compliance by the end of the year 911 Consolidation 80k Looking at ways to cut cost for Police and Fire departments Evaluated all expenses and cut where we could Department heads manage their own budgets to determine where they can save Consolidated into one space helps September 14, 2021 12

Villamar Park Waiting on benches and picnic tables to be delivered. 8/5/2021 items have shipped may have early next week. Kellie is working on sponsors/grants/ARP funds for pavilion and concrete work. Opportunity being discussed with residents regarding connecting property purchase - waiting on legal counsel to see if ARP funds can be used before it s discussed again. Owner called the township office to talk to a trustee. Kellie called the owner back and he was interested in selling the property next to the park to the township. Kellie took the information to the other trustees in executive session. Keep Toledo Lucas County Beautiful grant for plantings Kellie is working with them on design once complete it will be shown to all three trustees for approval and work will be complete in the fall after a cleanup event. Dates not finalized yet. Roads Creekside project Cost around 800k and has been discussed this year with the county and may be able to get 50% paid for Kellie is working with legal counsel to see if some or all or the project can be covered with ARP Funds Kellie has spoken to Shelly regarding current financing and when it ends need to discuss if we need financing how long can we go and what would the payments be Recent OTA newsletter included an ODOT grant to townships for roads project. We are researching. Whiting Property Tom Yunker & Leo Brittson are working with legal counsel Once we know the proper way to handle, we will move forward 5952 Villamar Property Tom is working on zoning violations Kellie contacted the health department, county commissioners, legal counsel. Health department cannot do anything. Fire Department has some authority so working with Ron Kay September 14, 2021 13 Auditor cannot do anything because taxes are current

Approve Supplemental Appropriations, Blanket Certificates, Purchase Orders and Check numbers 48946 to 48990 and electronic payments numbered 320 to 353 totaling $53,129.65. $20,379.54 for Accounting $32,750.11 for Payroll. This includes the unseen payment numbers 352 & 353. See Payroll Posting Detail Report. September 14, 2021 14 Open the floor for Questions or Comments 3 minutes per person.