Principal Project Advisory Team Meeting - September 21, 2016
Key points discussed in the Principal Project Advisory Team meeting on September 21, 2016 included welcoming introductions, listing important issues anonymously, defining platform charge and success criteria, establishing meeting norms, utilizing the Fist to Five consensus process, and addressing housekeeping matters to streamline decision-making and focus on relevant topics. The team emphasized the importance of consensus and effective data handling throughout the meeting.
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Principal Project Advisory Team September 21, 2016
Agenda Item #1: Welcome/Introductions Name Organization Role or title
Agenda Item #2: Start Point Take a single post-it List most important issue/concern you have about the work Keep it anonymous
Agenda Item #3: Platform Charge, deliverable, and success criteria Starting assumptions Only consensus recommendations emerge To do this work well, the team needs relevant data Handle sensitive data appropriately Note: Unless Team concludes otherwise, this will guide our work.
Agenda Item #4: Norms Minutes reflect official account Jointly support what we help create Reach consensus using an established process Meetings are held in public but are not meetings of the public, i.e., the conversation is solely among Team members No stripes - members and contributions valued equally To responsibly handle sensitive material, disclose if & when results are preliminary (forgo non-disclosure statements) Note: Unless Team concludes otherwise, this will guide our work.
What process do we use to reach consensus? Fist to Five When considering an option, the goal is to find something that every Team member can live with and support. When co-chairs call a question, members show hands to show support. Those who hold up 5 fingers support the option enthusiastically Those showing 4 fingers indicate the option is good but not perfect 3 fingers means it may not be ideal but I can live with it & support it 2 fingers means I cannot live with it as is 1 finger means A larger reservation prevents me from supporting it Showing a fist means I cannot support it, as a matter of conscience. Note: The options that survive and are forwarded as enjoying consensus support are those for which every Team member shows 3, 4, or 5 fingers. Those who show a fist, 1, or 2 fingers will be asked, What would it take to make this something you can live with and support?
Agenda Item #5: Housekeeping Notebook contents http://www.nysed.gov/schools/principal-project-advisory-team How do we stem mission creep? Lock in agreements, record them in minutes, and post them prominently Avoid revisiting decided issues; so cross each proverbial bridge once. Use a Parking Lot to record promising ideas that are beyond our charge Avoid trying to cure world hunger, refrain from prescriptions beyond charge Note: Unless Team concludes otherwise, this will guide our work.
Agenda Item #6: Team Workouts To achieve as a team, do we agree to be reasonable and flexibly? Review results from the Start Point opening exercise Ladder on the right wall; what is the problem we are trying to solve? Takeaways from if you could have what you want in a program . . ? Data by source: as a 3-some, review findings from graphed surveys
To achieve as a team, do we agree to be reasonable and flexible? Does each of us agree to subordinate self-interest so we achieve our objective and accomplish as a team what no one of can alone?
What can we learn from Start Point exercise? Each comment can be classified into one of four categories Mission: What business are we in? Power: Who decides and how? Structure: What roles, schedules, and rules guide action? Resource: What are the requirements of people, time, money, & tools? Conversations can tend to dwell on lower levels (resources) To avoid headwinds, instead focus convo on top level (mission) Progress will be difficult until agreement is reached on mission Once there is agreement on mission, other things all into place
Getting the Ladder on the Right Wall What problem are we trying to solve? Turn to your neighbors to form a group of three Consider slides 6-8 from the Sept. 12, 2016 Board presentation Describe what, if anything, is missing from the problem statement If you identify something (and agree to it) record it on chart paper
Takeaways: If you could have what you want in a program to prepare school leaders, what would you have? Work individually and silently Review the table of member responses to the homework prompt Identify two important takeaways from the homework Turn to your two neighbors to form a group of three Compare notes on your takeaways Reach as much consensus as you can on rank ordering of takeaways Write the consensus list on chart paper and place it on the wall Be ready as a team to report out
Data by Source Turn to your two neighbors to form a group of three Review the graphs found in Section 8 of your notebook These are the Preliminary Results from a Field Test of a Survey Identify patterns that are interesting, surprising, or noteworthy Record at least one observation worthy of conversation (8 x 11 ) Be ready to summarize your team s observations during whole group
Agenda Item #7: Save the Date If needed, shall we identify a couple future meeting dates now (in the event that we find later that we want to convene to wrap it up)?
