Team Overview of Wisconsin Department of Justice Personnel

Meet the dedicated team members at the Wisconsin Department of Justice, including Craig Thering, Ben Brandner, Sarah Cook, Zach Polachek, Jeanette Devereaux-Weber, Jennifer Virgin, and Megan Smaby. Learn about their roles, backgrounds, and contributions to various units within the department.

• Team members
• Wisconsin DOJ
• Personnel
• Department of Justice
• Roles

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1. CIB Audits September 2023

2. TIME & Tech Manager Craig Thering Craig returned to the TIME and Technical Unit in February 2023 to fill the TIME and Technical Manager position which was left vacant after Katie Schuh s promotion to Deputy Director last year. Craig began his career with CIB in 2013 with the Firearms Unit and then in 2014, he joined the TIME and Technical Unit as a Program and Policy Analyst where he spent six years helping to keep the TIME System running. In December 2020, Craig accepted a new position as a Criminal History Unit Manager, working to ensure the criminal history repository was maintained in accordance with Wisconsin State Statute 165.83. Craig is excited to be back in the TIME and Technical Unit and welcomes any feedback or suggestions on how we can improve the TIME System. https://www.doj.state.wi.us/

3. Trainers Ben Brandner Sarah Cook Ben Brandner is a Training Officer with the Wisconsin Department of Justice. Ben joined the Wisconsin Department of Justice as Justice Program Associate in 2015. He has been with the TIME & Tech unit since 2021. Ben previously worked in the hospitality industry as a food safety trainer Sarah Cook is a Training Officer with the Wisconsin Department of Justice and has been with the unit since 2021. Prior to that, Sarah worked for the Waukesha County Communications Center (911 dispatch center) as a dispatcher for over 14 years and trained new hires both on the job and in the classroom for 11 years. https://www.doj.state.wi.us/

4. Program & Policy Analysts (PPAs) Zach Polachek Jeanette Devereaux-Weber Zach is the Program & Policy Analyst-Advanced for the Crime Information Bureau at the Wisconsin DOJ. Zach started with WI DOJ in 2012 as a Firearms Unit LPPA. He transferred to the TIME & Tech Unit in 2015 as Program & Policy Analyst. Zach has been in the TIME & Tech Unit for 8 years and has completed the FBI Level 1 Cyber Investigator Certification Program. Jeanette Devereaux-Weber has been a Program & Policy Analyst for the TIME & Technical Unit since 2019. She started her WI DOJ career in the Criminal History Unit as a Criminal History Records Specialist in 2012. https://www.doj.state.wi.us/

5. Program & Policy Analysts (PPAs) continued Jennifer Virgin Megan Smaby Jenn started in CIB in 2017 as a member of the Firearms Unit. In March of 2018 she transferred to the Department of Revenue. Jenn returned to the Firearms Unit in January 2019 as a JPA Senior. In October 2021, Jenn was promoted to JPA Advanced. She has helped update training manuals, trained new hires, and has been a resource for other team members. In August 2023, she accepted a new role as a Program and Policy Analyst in the TIME and Technical Unit. Jenn is excited to learn more about the TIME System. Megan joined the TIME and Tech Unit in 2023. Megan Smaby started in CIB in 2016 has an LTE for the Firearms Unit. She has spent the last 7 years conducting background checks for Wisconsin Concealed Carry licenses, HR218 certifications, and handgun purchases. In addition, she assisted law enforcement agencies in completing their firearm return checks. She is leaving the Firearms Unit as an Advanced Justice Program Associate and is looking forward to her new role as a Program and Policy Analyst with the TIME and Technical Unit. https://www.doj.state.wi.us/

6. TIME System Operations Manager Brian Kalinoski Brian returned to DOJ in July of 2021, taking over the TSCC (TIME System Control Center) Operations Manager position. Brian has been with the State of Wisconsin for 18 years and has worked in the Department of Health Services, Department of Corrections, Department of Transportation, and most notably, 12 of those years in TSCC. https://www.doj.state.wi.us/

7. Recent Departures Emily Freshcorn Emily Freshcorn was the Senior Training Officer in the Crime Information Bureau of the Wisconsin Department of Justice and has been with the unit since 2016. She will be returning to her home state and will be missed! https://www.doj.state.wi.us/

8. Audit Cycle Map provided by 3 Year Cycle State Cartographer s Office Audits are done in a 3-year cycle Mostly geographical by county DA s offices, DOC, DNR, State Patrol other agencies in multiple counties Agencies joining the TIME system Currently in year 3 of cycle Next cycle is 2024-2026 3rdyear 2ndyear 1styear https://www.doj.state.wi.us/

9. Audit Process Overview Overview Agencies are audited by CIB on a triennial basis (every 3 years) Audits are primarily done online now via Peak Performance; however, CIB reserves the right to conduct on-site audits at any time Audit questionnaires and packet Technical Security Questionnaires https://www.doj.state.wi.us/

10. What is the CJIS Security Policy? Criminal Justice Information Services Security Policy What is CJI (Criminal Justice Information)? Law enforcement needs CJIS Security Policy contents (requirements, guidelines, and agreements) Premise of the CJIS Security Policy Policy assists agencies Updated regularly by Advisory Policy Board (APB) https://www.doj.state.wi.us/

11. Why Every 3 Years? CJIS Security Policy 5.9.2 Section 5.11.1 CJIS Security Policy requirement! CIB audits every agency with TIME access 3 years as a minimum Can be conducted more frequently Keeping up with the times https://www.doj.state.wi.us/

12. Who Performs Your Audits Crime Information Bureau TIME & Technical Staff The members of the TIME and Technical Unit involved in your audit are as follows: TIME & Technical Manager 3 Training Officers 4 Program & Policy Analysts TIME Systems Operations Manager When necessary, the Deputy Director & Director of CIB will get involved https://www.doj.state.wi.us/

13. Audit Cycle Map provided by 3 Year Cycle State Cartographer s Office Audits are done in a 3-year cycle Mostly geographical by county DA s offices, DOC, DNR other agencies in multiple counties Agencies joining the TIME system Currently in year 3 of cycle Next cycle is 2024-2026 3rdyear 2ndyear 1styear https://www.doj.state.wi.us/

14. Online vs. In Person Audits How Audits are Done Prior to 2017, audits were either done via mail or in person. In 2017, the auditing software (Peak Performance / CJIS Audit) was deployed. COVID pandemic impact on how audits are done On-site audits will begin again and can be done as needed currently 2022 FBI Audit Security Incidents impact on audits https://www.doj.state.wi.us/

15. Audit Details & Audit Materials What to Expect Two emails from a CIB Auditor Audit Details and Audit Materials TIME vs. Technical Questionnaires Audit categories 30 days to respond to questionnaires and return materials Many updates to CJIS Security Policy CJIS SP available at fbi.gov/cjis Follow-up emails from CIB Auditor https://www.doj.state.wi.us/

16. Audit Details Email https://www.doj.state.wi.us/

17. Audit Materials Email https://www.doj.state.wi.us/

18. TIME/CIB Agency Agreement https://www.doj.state.wi.us/

19. Management Control Agreements https://www.doj.state.wi.us/

20. Physical Station Number (PSN) list The agency must indicate the status of the PSN (A = Active or I = Inactive) in the column on the right. The document must be signed and dated as well. https://www.doj.state.wi.us/

21. CHRI Queries / Recalls https://www.doj.state.wi.us/

22. Records for Review https://www.doj.state.wi.us/

23. NCIC / ORION File Verification https://www.doj.state.wi.us/

24. Agency TRAIN Roster & Instructions https://www.doj.state.wi.us/

25. Certifications Roster & JDA Report https://www.doj.state.wi.us/

26. Sample Network Diagram https://www.doj.state.wi.us/

27. Peak Performance / CJIS Audit Agencies will need to use the Agency Login to access their questionnaires. Agencies can access the Peak Performance site via the following URL: https://wisconsin.cjisapps.com/cjisaudit/. https://www.doj.state.wi.us/

28. Peak Performance Agency Login https://www.doj.state.wi.us/

29. Audit Questionnaires in CJIS Audit Peak Performance users can choose to answer a question (save & continue), close and finish later or skip the question. If the user wants to view the whole audit, they can click on the View/Edit Audit button on the top right. https://www.doj.state.wi.us/

30. Audit History https://www.doj.state.wi.us/

31. Audit Report https://www.doj.state.wi.us/

32. Common Non-Compliant Items Fingerprint-based background checks Security Incident Response Policy Advanced Authentication / Multi-factor Authentication (MFA) Intrusion Detection Systems CJI Encryption Network Diagrams Missing max data for record entry No follow-up with court/complainant for validation https://www.doj.state.wi.us/

33. Non-Compliance What do I do if I am out of compliance? ALWAYS answer honestly CIB is here to help! Work with your I.T. department or vendor Provide a plan and a timeline https://www.doj.state.wi.us/

34. Audit Benefits Prevents / minimizes liability Safeguarding our data Teaches agencies compliance Everyone on the same page Better understanding of the TIME System Learn from other people s mistakes and experiences Mitigate risks before they cause problems Improve understanding of rights and responsibilities Prevent things from slipping through the cracks Ensuring operational goals continue to be met Continued access to the TIME system means your agency is complete and compliant with the audit! https://www.doj.state.wi.us/

35. Question & Answer Sarah Cook (Training Officer) cooksm@doj.state.wi.us 608-261-7667 Zach Polachek (Advanced PPA) polachekzd@doj.state.wi.us (608) 264-9470 Ben Brandner (Training Officer) brandnerb@doj.state.wi.us 608-266-9341 Jeanette Devereaux-Weber (PPA) devereauxweberjd@doj.state.wi.us 608-266-2426 CIBTrain@doj.state.wi.us Jennifer Virgin (PPA) virginjm@doj.state.wi.us 608-266-7792 CIBAudit@doj.state.wi.us Megan Smaby (PPA) smabymn@doj.state.wi.us 608-261-8135 https://www.doj.state.wi.us/

36. Thank You!