Supervisor Election Office and Voting Center Checklist
In this checklist, the Supervisor provides detailed instructions for setting up, opening, conducting, and shutting down a voting center during elections. Tasks include unlocking supply boxes, debriefing with clerks, announcing opening and closing times, managing voting activities throughout the day, and delegating closing tasks. Clear guidelines ensure smooth operations and adherence to election protocols.
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Presentation Transcript
Supervisor Taapsi Ramchandani Supervisor of elections Yo hablo espa ol Election Office: 555 123 - 4567
Supervisor Setting up the vote center 9:30am 9:45am Report to the Vote Center Unlock supply boxes (keys are in Supervisor Notebook) Ensure vote center clerks log time in timesheets Call 555-333-1212 if a vote center clerk doesn t show up Initials Date Supervisor checklists page 2
Supervisor Setting up the vote center Before opening Unlock and open gray supply boxes Debrief from previous day with clerks Give registration clerk ENTRUST cards Ensure clerks are logged in to SCORE Assign to clerks Plug in voting booth lights Turn on voting tablets Set up outside ballot drop-off station according to its setup list Post outside signage Prepare ballot boxes for voting Initials Date Supervisor checklists page 3
Supervisor Opening 9:50am Use iPad to email Vote Center ready to open in subject line 10:00am Open the doors Announce The Vote Center is now open! Initials Date Supervisor checklists page 4
Supervisor Voting During the day: ongoing Conduct breaks / lunch for clerks Check and tidy voting booths Process and monitor election observers During the day: as needed Prepare and replace ballot boxes Prepare ballot boxes for ballot security team transport Provide provisional ballots, process challenges, assist voters Complete Incident Log entries Charge iPad Initials Date Supervisor checklists page 5
Supervisor Shutting down 5:30pm Announce, The Vote Center will close in 30 minutes 6:00pm Announce, The Vote Center is now closed Hand out After Hours Voting Tickets to all voters in line Use iPad to email Election Office either Vote Center closed or with the number of voters still in line Initials Date Supervisor checklists page 6
Supervisor Closing tasks to delegate After last voter leaves Delegate tasks to clerks: Log off SCORE & network on laptops Unplug voting booth lights Turn off voting tablets Verify & sign the Seal Log Close outside ballot drop-off station Remove 100 limit signs & store them Clean up all work areas Charge cell phones in last visible location (if necessary) Collect ENTRUST cards and place in supervisor s notebook Check that clerks have done these tasks and answer questions Ensure clerks log their time before leaving for the day Initials Date Supervisor checklists page 7
Supervisor Closing what to send to EO After last voter leaves Store in red canvas bag Completed voter xxx Completed forms and incident logs Seal spoiled & surrendered ballot envelopes Give red canvas bag and spoiled / surrendered ballot envelopes to ballot security team Complete procedure and transfer ballot boxes to ballot security team Initials Date Supervisor checklists page 8
Supervisor Closing how to leave the space After last voter Check that all blank ballots and ballot packets are in gray supply boxes Store iPad in supply box Lock supply boxes If you emailed the office with number of voters at 6pm, Email last voter gone and Vote Center closed Lock the Vote Center, if necessary Initials Date Supervisor checklists page 9
