Minnesota Election Judge Training Overview

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2018

STATE OF MINNESOTA

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Overview



Preparing for Election Day



Setting Up the Polling Place



Election Judge Duties

•

Greeter

•

Roster Judge

•

Registration Judge

•

Demonstration Judge

•

Ballot Judge

•

Ballot Counter Judge

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Polling Place Conduct



Providing Assistance to Voters



Challengers



Head Judge Duties



Closing the Polls

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

Be impartial, courteous and professional

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Do not influence how a person votes

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Do not underestimate individuals with disabilities

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Make every voter’s experience a good one



Pay attention to details and record keeping



Always protect a voter’s privacy

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You will take and sign this oath:

“I solemnly swear (or affirm) that I will perform the

duties of election judge according to law and the

best of my ability and will diligently endeavor to

prevent fraud, deceit and abuse in conducting this

election. I will perform my duties in a fair and

impartial manner and not attempt to create an

advantage for my party or my candidate.”

M.S. 204B.24

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Lets official know what occurred in the

precinct

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Record any unusual events or problems



Record how problems were resolved



Returned to clerk with precinct supplies

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

Head Judge



Greeter Judge



Roster Judge



Registration Judge



Demonstration Judge



Ballot Judge



Ballot Counter Judge

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

Notify employer in writing 20 days in

advance



Provide appointment letter



Employer can reduce wages by amount paid



You can choose to take vacation day

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Dress comfortably



Do not wear political or campaign material



Bring food



Remember to vote



Plan ahead (care of pets or loved ones, ride

home, etc.)

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Access



Can voters of differing physical abilities move

about the polling place?



Traffic Flow



Set up the room to reduce bottlenecks in the

waiting line



Privacy



Arrange the voting stations with privacy in mind,

including the ballot marker.

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

A stable, flat surface for completing forms.

M.S. 204B.18, subd. 1(d)



Chairs for those waiting

M.S. 204B.18, subd. 1(d)



At least one voting booth that is wheelchair

accessible and includes a chair

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Designate disability parking space(s)

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Mark route to accessible entrance



Mark route to voting room



Post informational posters 

M.S. 204C.08, subd. 2



Post flag at entrance 

M.S. 204C.08

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Make station private and wheelchair

accessible



Test device



Compare paper ballot to offices and

candidates displayed on screen



Ensure audio works

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Verify box is empty before voting begins



Lock or seal ballot box



Locate 6-ft boundary around ballot box



Follow Head Judge instructions for printing

‘zero tape’ and verifying offices and

candidates are correctly displayed

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Record the total number of ballots provided

in packets 

M.S. 204C.09, subd. 1(a)



Open an initial supply of packets and verify

quantity



Two judges initial each ballot 

M.S. 204C.09, subd. 1(b)



Get out a supply of secrecy covers

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Polling place opening and voting must begin

on time

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If assistive voting device is not working,

contact election official immediately



If ballot counter is not functioning properly,

use auxiliary slot on ballot box and contact

official

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Welcomes voters

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Explains Election Day registration process



Monitors activity in and around polling place

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Checks they are in correct polling place

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Ask for name and address

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Voter may hand you an ID to assist with locating their

name—this is voter’s choice and not required. Clarify

verbally an ID not necessary so that those nearby are not

confused.



Check page for roster notations



Hide Challenges from view except any Challenge for

that voter



Point to the oath and have them sign

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Give voter receipt and direct to Ballot Judge station

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

Submitted registration application less than

20 days before election



Has not voted in past 4 years

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On roster but had legal name change

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Changed addresses within the precinct

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Even if they have moved to a new apartment

within the same building

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Is voter at the wrong precinct?

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Did voter move out of the precinct?

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Was name was left off due to clerical error?

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See Emergency Voting Procedures as per 

M.R. 8200.3800



Does voter’s name, address or date of birth

on the roster contain a clerical error?

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Roster correction form

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The roster is a legal document that indicates a

voter received and cast a ballot

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Maintain it carefully

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Keep the roster free of unnecessary handwriting



Avoid using an “x” to identify where a person

should provide their signature



Use Roster Correction Forms or Certification

Statement of Deceased Voter to note

changes/corrections to roster

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

Voter may need to take extra steps prior to

voting

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A.B. or Absentee Ballot

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Voter has already cast an absentee ballot and

cannot vote again in person



See ID

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Must show EDR document



Challenged – Postal Return



Challenged – Voted Out of Precinct

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Challenged – Unverifiable



Challenged – Felony

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Challenged – Guardianship

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Have the voter swear or affirm an oath

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Ask appropriate questions to determine if

they are eligible

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Example: felony: ‘Are you on probation or parole

for a felony conviction?’

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If they are eligible, voter can vote

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Make a note in the Incident Log

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

Use precinct finder to verify voter is at right

polling place

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Confirm voter has not already voted

absentee

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A list of AB voters will be with your materials

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Complete a registration application

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Confirm proof of residence

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Complete EJ official use only section on

bottom

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Have voter read oath on the Election Day

Registration roster page

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Have voter complete and sign the Election

Day Registration Roster



Hand them a voter receipt

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Front

Back

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Old forms can still be used—make edits as

appropriate



New form

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A U.S. citizen

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At least 18 years old on Election Day

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A resident of Minnesota (NOT a specific

precinct) for 20 days



Finished with all parts of any felony

sentence

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A person can vote while under guardianship

unless a judge specifically has revoked their

right to vote.



A person cannot vote if a court has ruled

that they are legally incompetent

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Current Minnesota driver’s license, learner’s

permit or ID card



Yellow receipt for a Minnesota driver’s license,

learner’s permit or ID card

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NOT required to show photo ID, yellow receipt alone

is sufficient



Tribal ID with name, current address, signature

and picture from federally recognized tribal

government

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Not required to live on a reservation

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The ID can be expired

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The document can be a bill, account or start-

of service statement, and must be due or

dated within 30 days of the election. Student

fee statement must be for current or next

semester



You can also show the document on a

phone or other electronic device

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Driver’s license, state ID or learner’s permit issued

by any state

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U.S. Passport

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U.S. Military or Veteran ID

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Tribal ID with name, signature and photo

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Minnesota university or college ID

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Minnesota high school ID

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Phone (landline, cell, VOIP, etc.)

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TV (cable, satellite, etc.)

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Internet

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Solid waste or sewer



Electric, gas or water



Banking or credit card

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Rent or mortgage payments



Residential lease or rent agreement valid

through Election Day



Current student fee statement

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Must personally know they live in the

precinct.



Voucher can also register on Election Day,

except by vouching—once a voter registers

by being vouched for, that person cannot

turn around and vouch for others.

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Complete voucher form on backside of

application

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New clarifying language for voucher form:

Use this form only if you are registering to vote with a

voucher as your proof of residence.



Note on tracking sheet (Precinct List of

Persons Vouching form)

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Residential facilities include nursing homes,

veterans’ homes, developmental disability care

facilities, homeless shelters and others



Staff person can vouch for their residents



Can vouch for any number of voters living in the

facility



Employee must show proof of employment by any

one of the following:

•

Show an employee ID card

•

Name appears on a list of employees provided in

advance to precinct

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Provide a statement on the facility’s letterhead signed

and dated by manager/equivalent

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

If you registered to vote within 20 days of

the election, you may get a Notice of Late

Registration in the mail



It can be used as a proof of residence

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

If you were previously registered in same

precinct but changed names or moved

within same precinct, you do not need to

show additional documentation



Find voter’s name on roster and copy their

voter ID number in the ‘other’ section on the

bottom of the registration application

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Precinct may be provided with a list of

students housed at a Minnesota college or

university



Students on list can register by showing a

current, valid student photo ID

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

Document proof of residence provided on bottom

of voter registration application



Have voter complete and sign new registrant

roster page



Provide voter receipt and direct to demonstration

or ballot judge



Keep running total of persons unable to provide

proof of residence

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Fill in the oval (or similar target) next to the

candidate or question on the ballot



Place your ballot into the secrecy cover



Insert ballot into the ballot counter



You can get a replacement ballot if you

make a mistake

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

No write-in votes



On partisan races, only vote for candidates

from one political party. If you vote for

candidates from both political parties, your

votes will not count.

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

Do not interpret what a ballot question

means or what impact there would be if it

passed or failed

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(

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Counts and tracks packs of ballots



Collects registered voter receipts



Issues ballots



Be sure to give correct ballot in split school

district precincts

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

Ballot must be initialed by two election

judges



Do not issue ballot unless you receive a

voter receipt



Offer a secrecy cover



Direct to an unoccupied voting booth or

ballot marker station



The voter may use another writing surface at

their discretion

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Provides privacy and independence to voters

who cannot, or choose not, to vote using a pen



Displays the ballot in large print or with a high-

contrast background



Can read the ballot to the voter through

headphones



Allows voter to select candidates with a

keypad, touchscreen (if applicable), or sip-and-

puff device



Try using it to mark your own ballot to

familiarize yourself with the system

S

p

o

i

l

e

d

a

n

d

F

o

u

n

d

B

a

l

l

o

t

s



Spoiled ballot

•

Exchange for new ballot and put into spoiled

ballot envelope



Found ballot (ballot found abandoned

somewhere)

•

Mark “found in booth” on ballot and put in spoiled

ballot envelope

•

Record on incident log

J

U

D

G

E

D

U

T

I

E

S

B

A

L

L

O

T

C

O

U

N

T

E

R

J

U

D

G

E

B

a

l

l

o

t

C

o

u

n

t

e

r

J

u

d

g

e



Monitor operation of the ballot counter



Distribute “I Voted” stickers



Hand the voter a sticker — do not place it on

their person or belongings

B

a

l

l

o

t

C

o

u

n

t

e

r

J

u

d

g

e



Only judges can approach within 6 ft. of

ballot counter to monitor equipment



Do not examine voter’s ballot unless voter

asks



Listen for warning sound of an error and

offer assistance

E

r

r

o

r

s



Machine will beep and return the ballot if:

•

Voted for more candidates than is allowed for an

office

•

Voted for candidates from more than one party in

a State Primary



Voter may get new ballot, or you can

override the error to vote ballot as is

F

u

l

l

B

a

l

l

o

t

B

o

x



Two judges of different political parties open

ballot box to straighten or empty ballots



If removing ballots, keep ballots with write-

ins in separate container



Record time, initials of judges and any seal

numbers used to secure ballots in Incident

Log

I

f

C

o

u

n

t

e

r

S

t

o

p

s

W

o

r

k

i

n

g



Open auxiliary slot on ballot box and contact

clerk 

M.R. 8230.4355



Voting continues without interruption



When counter is working again, put ballots

in auxiliary slot into ballot counter

P

O

L

L

I

N

G

P

L

A

C

E

C

O

N

D

U

C

T

P

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M

.

S

.

2

0

4

C

.

0

6

•

Only election judges, people directly

engaged in voting, and authorized persons

can be present

A

u

t

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i

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e

d

P

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

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2

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.

0

6

,

s

u

b

d

.

8



Must present photo ID to the Head Judge

and either:

•

Media credential

•

Written statement from a local election official



Cannot:

•

Approach within 6 ft. of someone voting

•

Converse with voter while in the poll place

•

Make a list of persons voting or not voting

•

Interfere with the voting process

P

r

o

h

i

b

i

t

i

o

n

o

n

C

a

m

p

a

i

g

n

i

n

g



No campaigning or lingering in or within 100

feet of the building



If polling place is on public property,

campaigning not allowed anywhere on the

property, even beyond 100 feet



Does not apply to adjacent private property



Ask voters to either cover up or remove political

material while in the polling place.

•

If they refuse, they can vote but record their name

and note the event in the Incident Log

•

Supreme Court decision pending for 2010 ‘T-Shirt’

Case – Stay Tuned!

P

R

O

V

I

D

I

N

G

A

S

S

I

S

T

A

N

C

E

T

O

V

O

T

E

R

S

A

s

s

i

s

t

a

n

c

e

b

y

E

l

e

c

t

i

o

n

J

u

d

g

e

s

M

.

S

.

2

0

4

C

.

1

5



Do not influence how a person votes



Direct questions to the voter, not others with

them



Help only as much as requested



Two election judges of different major parties

may mark a ballot according to voter’s

direction



Do not reveal how they voted

I

n

t

e

r

p

r

e

t

e

r

s

a

n

d

A

s

s

i

s

t

a

n

c

e

f

r

o

m

O

t

h

e

r

s



Voter may choose someone other than

election judges for help

•

Except an agent of their employer, their union or

a candidate



Assistants can help an unlimited number of

voters in all aspects of the voting process,

except for marking ballots

•

An assistant can only mark ballots for up to 3

voters per election

C

u

r

b

s

i

d

e

V

o

t

i

n

g

M

.

S

.

2

0

4

C

.

1

5

,

s

u

b

d

.

2



Voter unable to enter polling place may vote

from their vehicle



Two election judges of different major parties

bring voting materials to vehicle.



Do 

not

 bring actual roster outside — use the

Certificate of Registered Voter form

S

e

r

v

i

n

g

V

o

t

e

r

s

W

h

o

H

a

v

e

a

D

i

s

a

b

i

l

i

t

y



Help every voter participate equally in the

process



Election judges cannot challenge the

eligibility of a voter on account of that

person’s perceived cognitive capability.

V

o

t

e

r

s

W

h

o

A

r

e

B

l

i

n

d

o

r

H

a

v

e

L

o

w

-

V

i

s

i

o

n



Offer your arm for them to hold, then paint a

verbal picture of the pathway



Tell voter when you're leaving— or when

another judge will be taking over to assist them



If you're a roster judge, have a signature guide

to make it easier for the blind voter to sign the

roster



Have a magnifying glass at the roster table for

voters with partial vision

V

o

t

e

r

s

W

h

o

a

r

e

D

e

a

f



Speak calmly and directly to voter



Avoid impulse to talk louder to people with

hearing impairments



Pointing to appropriate objects or using

visual aids can be very helpful



Sometimes written communications work

best

C

H

A

L

L

E

N

G

E

R

S

C

o

n

t

e

s

t

i

n

g

a

V

o

t

e

r

’

s

E

l

i

g

i

b

i

l

i

t

y



An election judge, any eligible voter in the

precinct or an appointed challenger may

contest a voter’s eligibility



Must have personal knowledge that the

person is not eligible to vote



Suspicion is not a basis for making a

challenge.

A

p

p

o

i

n

t

e

d

C

h

a

l

l

e

n

g

e

r

s

2

0

4

C

.

0

7



Appointed by nonpartisan candidates,

political parties, or by jurisdiction holding

election on a question



Present letter of appointment and proof of

residence used for Election Day registration

C

h

a

l

l

e

n

g

e

r

C

o

d

e

o

f

C

o

n

d

u

c

t



Must complete Oath of Challenge Form



Cannot converse with voters



Cannot make list of who voted



Cannot handle election materials

C

h

a

l

l

e

n

g

e

P

r

o

c

e

d

u

r

e



Challenged voter swears oath



Election judge questions voter regarding challenge



If voter answers indicate they are eligible, voter

signs roster and votes



If the voter refuses to answer questions or sign the

roster, they cannot vote

•

Cannot come back later in the day and vote

•

Make note in Roster on voter’s roster line



Election judge records outcome on Oath of

Challenge form

H

E

A

D

J

U

D

G

E

H

e

a

d

J

u

d

g

e

D

u

t

i

e

s

M

.

S

.

2

0

4

B

.

2

0

;

2

0

4

B

.

2

2

,

s

u

b

d

.

1

(

b

)

;

2

0

4

C

.

0

6

,

s

u

b

d

.

8

;

2

0

6

.

8

4

5

,

s

u

b

d

.

2



Lead official in the polling place



Picks up the precinct supplies before the election



Ensures supplies are ready before opening



Understand municipality’s Election Emergency

Plan



Oversees polling place setup



Administers the election judge oath

H

e

a

d

J

u

d

g

e

D

u

t

i

e

s



Conducts emergency judge training for

replacement judges



Reviews news media credentials

M.S. 204C.06, subd. 9



Conducts the challenge process



Resolves questions and problems



Completes election returns and other forms



Closes the polling place and returns materials

C

L

O

S

I

N

G

T

H

E

P

O

L

L

S

C

l

o

s

e

o

f

V

o

t

i

n

g



Voters in line at 8 pm must be allowed to

vote



Polling place open to the public after all

voting is finished



Members of the public observing closing do

not have to provide letter like challengers

C

l

o

s

i

n

g

t

h

e

P

o

l

l

s

O

v

e

r

v

i

e

w



Process ballots



Complete summary statements



# of Judges when combined precinct: divide number

of election judges by number of precincts and round

to the nearest whole number.

C

l

o

s

i

n

g

t

h

e

P

o

l

l

s

O

v

e

r

v

i

e

w



Number of Signatures on Roster ≠ Number

Ballots in Box?



Review for excess ballots (more votes than voters)



If exists, contact clerk/auditor



If does not exist, proceed



Pack supplies and unused ballots



Seal all used ballots, ensure ballot box is empty



Deliver election materials and results to local

officials

Resources

O

n

E

l

e

c

t

i

o

n

D

a

y



Election Judge Guide



Other election judges

in precinct



Head Election Judge



Clerk



County Auditor

T

r

a

i

n

i

n

g

•

Election Judge Guide

•

Election Judge

Workbook

•

Election Judge

Training DVD