Student Interest Group Policy Changes Overview

Student Interest Group
Policy Changes
New Criteria for
Student Interest
Groups
-
2 events per year (including joint events
between student interest
groups)
-
1 fundraiser per year
-
1 faculty mentor meeting per semester
-
Minimum number of members (~15
members, of which
membership will be tracked through
MedScope)
-
Student organizations are encouraged to
review E-board positions annually. Each
position should have a defined role and set
of responsibilities. Positions that no longer
serve a distinct role should be eliminated
and will be reviewed in the audit process.
-
Encourage student organizations to create
mentorship roles on the executive boards for
MS3s/MS4s which serves to create a culture
of longitudinal involvement and mentorship
(not a strict requirement)
Membership
Requirements
-
Preclinical 
year membership requirements
(MS1/MS2): students should attend a
minimum of 30% of all events held per year.
-
Clinical 
year membership requirements
(MS3/MS4): complete one of the
following:
-
Assist in a fundraiser
-
Participate on a panel
-
Attend an event hosted by the student
organization
-
Serve on the executive board as a
medical student mentor
Consolidating
Existing Groups
that Serve a Similar
Purpose
-
Yearly Audit – for student interest groups
that do not meet the minimum criteria during
the yearly audit, the executive board
members will meet with a member of
Student Council and OSA to discuss existing
groups the organization can potentially
combine with
Establishment of
New Interest
Groups
-
Require that students applying for interest
group status meet with OSA and a
representative member of Student Council
before going through the petition process, and
require that they identify the following:
-
a clear need for their new organization
-
how their organization is different than
existing groups on campus
-
Student organizations that receive their own
external funding should be able to apply for
recognition as a student interest group with the
understanding that they are not able to apply for
internal funding until they undergo the official
new student interest group application process
and meet the interest group criteria
Note: Applications for new student interest groups can
be accepted at any point in the year, but funding will
occur at the beginning of each semester when the
rest of funds are distributed
Leadership Cap
-
Moving forward, students may hold a
maximum of 3 positions on student-run
executive boards
Changes to
Funding Request
Form
-
Add the following mandatory items to the
funding application
-
Current balance
-
External funding report (aid received
from external sources)
-
Number of active members
-
Number of events within the last year
-
Amount of money spent in the past
term/year
-
Amount fundraised in the past year
Regulation of
Interest Group
Executive Board
Applications
-
Student Council will organize all of the interest
group positions in a central application that will be
released on the same day and have the same
deadline
-
The central application will be a spreadsheet
that contains all of the individual Google
Form applications for each student interest
group
-
Applications for all student interest groups
will open and close on the same day (to
prevent email spam and confusion of
deadlines for separate interest group
applications)
-
Leadership will be given a set period of time
(1 or 2 weeks) to select the executive board
for the upcoming year
-
There will be a set time and date where all
interest groups will be required to notify their
new executive board members of their
selection, giving the selected students the
opportunity to choose which leadership
positions they would like to accept within a 48
hour period
Questions or Comments?
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Student Interest Group Policy Changes involve implementing new criteria for student interest groups, setting membership requirements for preclinical and clinical years, consolidating existing groups, and establishing new interest groups. The policy includes guidelines on events, fundraisers, faculty mentor meetings, membership tracking, E-board positions, and mentorship roles. It also outlines the process for consolidating similar groups, applying for interest group status, and establishing new groups with funding considerations. Regular audits and requirements for existing and new groups are highlighted.


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  1. Student Interest Group Policy Changes

  2. New Criteria for Student Interest Groups - 2 events per year (including joint events between student interest groups) 1 fundraiser per year 1 faculty mentor meeting per semester Minimum number of members (~15 members, of which membership will be tracked through MedScope) Student organizations are encouraged to review E-board positions annually. Each position should have a defined role and set of responsibilities. Positions that no longer serve a distinct role should be eliminated and will be reviewed in the audit process. Encourage student organizations to create mentorship roles on the executive boards for MS3s/MS4s which serves to create a culture of longitudinal involvement and mentorship (not a strict requirement) - - - - -

  3. Membership Requirements - Preclinical year membership requirements (MS1/MS2): students should attend a minimum of 30% of all events held per year. - Clinical year membership requirements (MS3/MS4): complete one of the following: - Assist in a fundraiser - Participate on a panel - Attend an event hosted by the student organization - Serve on the executive board as a medical student mentor

  4. Consolidating Existing Groups that Serve a Similar Purpose - Yearly Audit for student interest groups that do not meet the minimum criteria during the yearly audit, the executive board members will meet with a member of Student Council and OSA to discuss existing groups the organization can potentially combine with

  5. - Require that students applying for interest group status meet with OSA and a representative member of Student Council before going through the petition process, and require that they identify the following: - a clear need for their new organization - how their organization is different than existing groups on campus Student organizations that receive their own external funding should be able to apply for recognition as a student interest group with the understanding that they are not able to apply for internal funding until they undergo the official new student interest group application process and meet the interest group criteria Establishment of New Interest Groups - Note: Applications for new student interest groups can be accepted at any point in the year, but funding will occur at the beginning of each semester when the rest of funds are distributed

  6. Leadership Cap - Moving forward, students may hold a maximum of 3 positions on student-run executive boards

  7. Changes to Funding Request Form - Add the following mandatory items to the funding application - Current balance - External funding report (aid received from external sources) - Number of active members - Number of events within the last year - Amount of money spent in the past term/year - Amount fundraised in the past year

  8. - Student Council will organize all of the interest group positions in a central application that will be released on the same day and have the same deadline - The central application will be a spreadsheet that contains all of the individual Google Form applications for each student interest group - Applications for all student interest groups will open and close on the same day (to prevent email spam and confusion of deadlines for separate interest group applications) - Leadership will be given a set period of time (1 or 2 weeks) to select the executive board for the upcoming year - There will be a set time and date where all interest groups will be required to notify their new executive board members of their selection, giving the selected students the opportunity to choose which leadership positions they would like to accept within a 48 hour period Regulation of Interest Group Executive Board Applications

  9. Questions or Comments?

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