Streamlining Parcel Shipments with Advance Electronic Data Requirements
Enhance your parcel delivery process by complying with Advance Electronic Data requirements for seamless customs clearance and improved customer experience. This document clarifies specific AED requirements and emphasizes the importance of providing accurate data to avoid delays and penalties. Learn about the benefits, scope, and increasing importance of AED in international shipments, along with how you and your recipients can benefit from this industry-wide practice.
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landmark global SENDER RECIPIENTS CONTENT Move your parcels to the fast lane With electronic pre-advice October 2021 revision 01
Advance Electronic Data requirements Overview Importance Benefit Scope Details Support This document aims only at clarifying the specific AED requirements. It does not cover the broader data requirements which are detailed in the bpost and Landmark Global Operational Guides. MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 2
Overview Advance Electronic Data (AED) is a set of information with details about every single item containing goods, which enable a swift customs clearance. An increasing number of countries require AED for inbound international shipments containing goods. Providing correct data in the correct format is required to guarantee the data can be used for customs & delivery. As additional benefit, destination operators will gradually use the data to enhance the delivery process to the adressee (eg phone/SMS/ email notifications). MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 3
Increasing importance Several countries are tightening the requirements, such as: USA: reserves the right to refuse items without electronic data China and Russia: prioritize items accompanied by data; items without data may incur delays Brazil: charging a fee to the addressee for manual processing UK : following BREXIT, AED is required for shipments to UK also from EU We are committed to working with you to get ready for Advance Electronic Data requirements. MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 4
How do you benefit? Accurate Advance Electronic Data will ensure: Efficient and faster customs clearance and import process, which leads to improved customer experience. Avoiding delays and penalty charges. Compliance with destination countries requirements for AED. Your notifications/ delivery at location of choice (depends on destination post) addressee can benefit from email and/or SMS delivery MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 5
Scope Advance Electronic Data (AED) is an industry-wide requirement in e-commerce You are required to provide Advance Electronic Data for all your shipments containing goods MiniPak Scan/Dragon Scan, MiniPak Sign MaxiPak Scan, MaxiPak Sign MiniPak TT (semi-tracked) MiniPak (untracked) MiniPak EU (untracked) M-Bags containing books MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 6
AED Requirements (1/3) Data required Reasoning Basic info (Mandatory) Sender and Addressee (Name, address including origin and destinationcountry) This group of information allows faster processing, increased quality of delivery and better returns quality (as applicable). Customs info (Mandatory) Trade Tariff (Harmonized System or HS) code and country of origin contents This code classifies your goods. Receiving countries use it together with the country of origin of contents to decide: a) whether to permit entry, and, b) percentage of duties and taxes. Note: If HS Code is not included or incorrect, your item could be stopped, delayed or refused entry in customs. of Customs info (specific cases) IOSS VAT Identification Number consists of 12 alphanumeric characters : IMxxxyyyyyyz where: 'IM' refer to 'import ; 'xxx' is the 3-digit ISO numeric code of the Member Identification; 'yyyyyy' is the assigned by the Member State of Identification; 'z' is a check digit. IOSS number is needed in a data field for items requiring IOSS custom clearance at destination. State of 6-digit number MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 7
AED Requirements (2/3) Data Required Reasoning Customs info Required for security, processing and customs clearance purposes by the receiving country. Incorrect or incomplete data will lead to: Item details: description quantity weight value ofcontents Incorrect customs fees meaning your items could be charged tax at a higherrate. Delays and denied entry - if customs believe they could have been mis-declared or that there could be undeclared prohibited goods. Application of additional penalty processingcosts Postage paid and insurance costs The S10 barcode item identifier, e.g. RG005471046BE, is used to reference the customs data for receiving postal authorities. If the S10 barcode is not provided, items could be charged, delayed or denied entry, as if you had not provided any customsinformation Note: For untracked items, customers are required to provide an S10 barcode format UX XXX XXX XXX BE. Please contact your Business eSolutions Manager S10 13-characters barcode item ID (see additional information) MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 8
AED Requirements (3/3) Data Required Reasoning Additional product features Needed for receiving posts and customs authorities, allowing them to contact the adressee if an item is held in customs or undeliverable due to addressing problems. Recipient telephone number and email Also, this information will enable provision of enhancements, such as automatic SMS or email notifications and delivery choices for the addressee, as more posts implement this type of solution. Defined as the link between the bag number and the items numbers Nesting Information Needed for MiniPak TT, MiniPak EU, DragonScan MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 9
CN22 Customs ref: PO Box6412 BPOST Name bpost Pershipment From Notes: All dataneeds to be submitted electronically Street Zipcode Country Brucargo829C 1934 BE PB-PP |BPI-06412 City EMC If undelivered please return tosender BELGIE(N) - BELGIQUE Importer ref: Category (goods/documents) Value Sender s signature (to certifydeclaration) Date Name Business test test TO Street Zipcode Country teststreet 473 1253 UnitedStates R City Florida Tel * 01236547 Email * test@post.be Still, the CN22/CN23 label needs to be affixed on the outside of the shipment RG 005 471 046 BE Contents- per item Customs Declaration - CN22 may be opened officially - peut tre ouvert d'office Description Quantity Weight Value Sender's instruction in case of non-delivery: Category of item: GOODS Service level:PRI Comments (e.g.quarantine...): Detailed Description of Contents Ventilator Explanation: Customs documents to be validated for export:NO Commercial Itemsonly HS TariffN 147852 Qty 1 Net kg 1,900 Value Origin CA 250,00 EUR Pershipment Total gross weight: 2,000KG Total value: 250,00 EUR Postagefee: Invoice: License: Certificate: Office & date ofposting: I certify that the particulars in this customs declaration are correct and this item does not contain any dangerous articles prohibited by legislation or by postal or customs regulations. These data shall be transmitted to the destination country operator and to customs authorities to pre-announce shipments (except for the information marked with (*); this is only used for delivery purposes). Unless you thick the box below, data related to the sender and addressee may also be used for the provision of information as to our services. As sender, you confirm having duly informed the addressee of these intended uses and having obtained his/her consent. The sender or addressee may request in writing the provision of its personal data as held in our registers by sending a signed and dated request to bpost, Contact Center, PO box 5000, 1000 Brussels, Belgium. Trade tariff(Harmonised System or HS)code for commercial goods Country of origin of goods [ ] I do not wish that my personal data and the personal data of the addressee be used by bpost & its affiliates for providing us with information as to their services Date and sender signature: 26/07/2018 * This information will only be used for delivery purposes / Cette information sera uniquement usilis e dans le cadre de la livraison dupaquet MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 10
CN23 Customs Declaration - CN 23 may be opened officially - peut tre ouvertd'office Pershipment Notes: All dataneeds to be submitted electronically 30100641700000000737187489 Customsref: PO Box6417 Name From Business BPOST Street Brucargo829C Category Value Sender s signature (to certifydeclaration) Date (goods/documents) Zipcode 1934 City EMC Country Belgium Tel* Still, the CN22/CN23 label needs to be affixed on the outside of the parcel. Email* Importerref: To test Name Business test Street street5 Zipcode 4567 City test Country Canada Pershipment 1236547 Tel* Email* test@post.be Sender's instruction in case of non-delivery: RETURN TO SENDER(AIR) Category of item: GOODS Explanation: Trade tariff(Harmonised System or HS)code Country of origin of goods Service level: PRI Customs documents to be validated for export: NO Commercial itemsonly Comments (e.g. quarantine...): Detailed Description of Contents Qty Net kg Value HS Tariff N Origin ofgoods boots 2 9 250 789654 US Contents - per item Description Quantity Weight Value License: Certificate: 10kg Total grossweight: Postagefee: Office & date of posting: 250 EUR Total value: Invoice: I certify that the particulars in this customs declaration are correct and this item does not contain any dangerous articles prohibited by legislation or by postal or customs regulations. These data shall be transmitted to the destination country operator and to customs authorities to pre-announce shipments (except for the information marked with (*): this is only used for delivery purposes). Unless you thick the box below, data related to the sender and addressee may also be used for the provision of information as to our services. As sender, you confirm having duly informed the addressee of these intended uses and having obtained his/her consent. The sender or addressee may request in writing the provision of its personal data as held in our registers by sending a signed and dated request to bpost, Contact Center, PO box 5000, 1000 Brussels, Belgium. [ ] I do not wish that my personal data and the personal data related to the addressee be used by bpost/its affiliates for providing us with information as to their services. Date and sender signature: 26/07/2018 MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 11
Technical Readiness The following systems are configurated to receive AED: Mercury: portal, API, sftp or ftps eShipper: portal, sftp or ftps Shipping Manager: front-end, back-end, API, sftp or ftps Shipping Manager Light If you provide data by uploading files and need further information on the data format, please contact your Business eSolution Manager at clientintegrationseu@landmarkglobal.com MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 12
Support If you require support or need information, please contact your Business eSolution Manager at: clientintegrationseu@landmarkglobal.com MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 13
What is S10? S10 is a standardized unique postal item identifier recognized worldwide. S10 identifiers have four components with fixed length of 13 characters. - - - - 2 characters Service indicator 8 numbers Serial numbers 1 number Check Digit 2 characters Origin country code (ISO 3166 2-character) S10 item identifier should not be repeated for 13 months. S10 is a requirement for all international products. MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 14
S10 for Tracked Products Tracked Landmark Global products and relation with the S10 (identifiers for illustration purpose): MaxiPak Scan/Sign - EE123456789BE MaxiPak Sign - CD604959050BE MaxiPak Sign - CP159357789BE MiniPak Scan/Dragon Scan - LX456987123BE MiniPak Sign - RR369852147BE Advance Electronic Data (AED) information for all tracked items containing goods need to be provided by: - Entering data on Landmark Global systems, - Transfer data via API, ftp. MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 15
S10 for Untracked (Semi-tracked) Products Products in scope: MiniPak (untracked containing goods) - UA369852147BE MiniPak TT (semi-tracked containing goods) - UA369852147BE MiniPak EU (untracked containing goods)- UA369852147BE Provision of S10 for untracked & semi-tracked items containing good is mandatory Customer that don t have S10, may contact Landmark Global to obtain pre-printed customs form declaration CN22 with S10 included. Advance Electronic Data (AED) information for untracked and semi-tracked items containing goods will need to be provided by: - Entering data on Landmark Global systems, - Transfer data via API, ftp. MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 16
Additional Information What to do? Customers that have received a range for S10: use this ID in their packages and, should provide the information on their data files. Customers that have not received a range for S10 Please contact your Business eSolution Manager at clientintegrationseu@landmarkglobal.com For all other questions around S10 or EAD, please contact your Business eSolution Manager at clientintegrationseu@landmarkglobal.com MOVE YOUR PARCELS TO THE FASTLANE October 2021 revision 17
landmark global SENDER RECIPIENTS CONTENT Thank you
