Strategic Management Office: Role in Organization Strategy
Learn about the vital roles of the Strategy Management Office (SMO) in overseeing and executing strategies, ensuring organizational focus and sustainability, integrating governance systems, and effective communication.
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FLIGHT PLAN 2028 ROLES OF SMO
ROLES OF SMO Strategy Management Office (SMO) Oversee and Administer the execution of the organization s strategy Ensure sustainability of focus of organization to its strategy . Integrate approaches of the strategy processes, and ensure governance systems are integrated . STRATEGY MANAGEMENT OFFICE Communicate the Strategy .
ROLES OF SMO Function of Strategy Management Office (SMO) Oversight and Administration of strategy execution. Ensures that the organization sustains its focus on the strategy, from development to execution. Provides an integrated approach to strategy management process, and ensure integration of governance systems. Communicating the Strategy
ROLES OF SMO SMO in Key Strategy Management Process Strategy Management Process SMO Role 1. Strategy Development Driver 2. Scorecard Management Designing and reporting on the BSC objectives. Driver 3. Organization Alignment Ensure all businesses and support units are aligned with the strategy. Driver 4. Planning & Budgeting Link financial, human resources, information technology, and marketing to strategy. Coordinator 5. Human Capital Alignment Ensure all employee s goals, incentives and development plans link to strategy. Supporter 6. Strategy Communication Communicate and educate employees about the strategy and performance. Driver Supporter
ROLES OF SMO SMO in Key Strategy Management Process Strategy Management Process SMO Role 7. Initiative Management Identify and oversee management of strategic initiatives. Driver Coordinator Supporter 8. Strategy Reviews Shape the agenda for management strategy review and learning meetings. Driver 9. Best Practice Sharing Facilitate a process to identify and share best practices. Driver Coordinator Supporter
ROLES OF SMO SMO Roles as an Architect Defines and clarifies philosophies of performance management and the processes required for execution. GENERIC ROLES Define the philosophy, framework and conventions on which the strategy management process will be built. Platform Process Owner Design and oversee the closed-loop strategy management / governance process. Process Process Owner
ROLES OF SMO SMO Roles as a Process Owner Defines, develops, and oversees the process of execution required to manage the strategy. GENERIC ROLES Develop the Strategy Help top management to formulate and adapt the strategy. Process Owner Translate the Strategy Design the Strategy Map and Balanced Scorecard. Manage the reporting system. Process Owner Align the Organization Ensure that all businesses and support units are aligned with the strategy. Communicate and educate employees about the strategy. Process Owner Communicate the Strategy Process Owner Plan and Fund the Initiatives Link financial, HR, IT, and marketing plans to the strategy. Process Owner Manage the Initiatives Identify and oversee the management of strategic initiatives. Process Owner Review the Strategy Shape the agenda for strategy review and learning meetings. Process Owner
ROLES OF SMO SMO Roles as a Integrator Ensures that the processes owned and run by other functional units are linked to the strategy. GENERIC ROLES Ensure that employee s goals, incentives and Development plans link to the strategy. Human Capital Integrator Ensure that the expected Impact of strategic investments are reflected in operating plans. Financial Resources Integrator IT Resources Ensure that IT plans for applications and infrastructure are Aligned with the strategy. Integrator Key Business Processes Ensure that design of key business processes reflects the strategic priorities and intent. Integrator Quality Programs Ensure that quality management focus on strategic objectives. Integrator Best Practices Sharing Facilitate a process to identify and share best practices. Integrator
ROLES OF SMO How to Organize and Structure an SMO? 1.Identify the main issues and define a benefits case. 2.Structure the roles within the SMO. 3.Determine where the SMO should report in the organization. 4.Consider the culture of the organization. 5.Select and develop personnel for the organization.
ROLES OF SMO How to Develop an SMO Charter? Step 1: Assign team responsibility for building the SMO Charter. Step 2: Identify examples of SMO Charters developed for other organizations. Step 3: Write a mission statement that describes the purpose of establishing the SMO. Step 4: Fill in each of the suggested sections for the SMO Charter. Step 5: Review the Charter with the Executive Leadership Team. Step 6: Publish the approved version and move on to write the position description for the person who will head this function the Chief Strategy Officer.
ROLES OF SMO Duties and Responsibilities of SMO
ROLES OF SMO SMO Structure
ROLES OF SMO SMO Structure COMMAND STRATEGY FORMULATION, ALIGNMENT & MONITORING BRANCH PERFORMANCE MANAGEMENT REVIEW & EVALUATION BRANCH STRATEGIC COMMUNICATION BRANCH ADMIN BRANCH PERSONNEL & ADMIN SECTION COMMUNICATION & ENGAGEMENT SECTION STRATEGY & POLICY SECTION LOGISTICS & INFO SUPPORT SECTION SCORECARD MANAGEMENT SYSTEM SECTION ORGANIZATIONAL ALIGNMENT SECTION RECORDS MANAGEMENT SECTION GOVERNANCE ADVOCACY SECTION INITIATIVES MANAGEMENT SECTION STRATEGY MONITORING SECTION RECORDS MANAGEMENT SECTION STRATEGY REVIEW & EVALUATION SECTION RESEARCH & ANALYSIS SECTION RECORDS MANAGEMENT SECTION RECORDS MANAGEMENT SECTION
ROLES OF SMO Strategy Formulation, Alignment and Monitoring Involves formulation of Unit strategies, alignment of Unit programs, projects, and activities towards the Unit strategy and PAF Flight Plan, and monitoring of Unit strategies to attain goals of the Unit in line with PAF Flight Plan. a) Strategy and Policy Creation Coordinates and facilitates the formulation of the Unit Strategy in line with the PAF Flight Plan; and Facilitates the evolvement of the Unit Strategy Map composed of strategic objectives, performance measures, initiatives, and targets and scorecards.
ROLES OF SMO Strategy Formulation, Alignment and Monitoring b) Organizational Alignment Facilitates the alignment of Unit plans, operating programs, annual budget, policies, systems and processes to the PAF Flight Plan; Cascades the PAF Flight Plan Strategy Map, CG, PAF Scorecard, Portfolio of Strategic Initiatives, and Unit Strategy Map to their own Unit; and Facilitates the development of Unit Scorecard to their own Unit.
ROLES OF SMO Strategy Formulation, Alignment and Monitoring c) Strategy Monitoring Monitors the performance of functional, office, and unit initiatives; Facilitates and monitors the development of a management information system for the effective and efficient management and monitoring of the Unit scorecard; Acts as the secretariat of the PGS Core Team; and Monitors the Flight Plan Project Management Teams.
ROLES OF SMO Strategy Formulation, Alignment and Monitoring d) Research and Analysis Researches for the development of doctrines and formulation, review, and updating of policies for the effective implementation and institutionalization of good governance mechanisms. e) Records Management Ensures the proper safekeeping of all documents related to strategy formulation, alignment and monitoring.
ROLES OF SMO Performance Management, Review and Evaluation Involves managing, reviewing, and evaluating the performance of their Unit in relation to the execution of the PAF Flight Plan and Unit Flight Plan. a) Scorecard Management System Facilitates the conduct of annual, semi-annual, and quarterly performance scorecard reports or strategy reviews; Conducts statistical research to evaluate, validate, and improve the key performance measures or indicators used to assess the attainment of the strategic objectives as outlined in the performance scorecards; and Conducts periodic risk assessment of the Unit Flight Plans.
ROLES OF SMO Performance Management, Review and Evaluation b) Initiatives Management Conducts quarterly review of all the performance tools related to the Unit Flight Plan (Scorecards, Execution Plan). c) Strategy Review Validates, evaluates, and assesses the strategy through the conduct of regular strategy assessment related to the Unit Flight Plan; Conducts strategic research and studies to evaluate and validate the Unit Strategy; and Acts as secretariat of the PAF Strategy Evaluation/Validation Committee.
ROLES OF SMO Performance Management, Review and Evaluation d) Records Management Ensures the proper safekeeping of all documents related to performance management, review, and evaluation.
ROLES OF SMO Strategic Communication Involves the formulation and sustained communication of their Unit Flight Plan to internal and external stakeholders. a) Communication and Engagement Oversees the development of a strategic communication plan to effectively support the successful implementation of the strategic plan, good governance programs and other reform initiatives; Facilitates the establishment of close partnerships with key stakeholders who are willing to partner with the PAF to ensure the sustainment and successful implementation of the strategic plan, good governance programs and other reform initiatives; Facilitates the conduct of trainings, forums, seminars, workshops and other related activities that will enhance the capacity of the PAF units and personnel in governance and strategy management; and Acts as secretariat of the Multi-Stakeholder Advisory Board (MSAB) and monitors Strategic Communication and Advocacy Committee of the MSAB committee.
ROLES OF SMO Strategic Communication b) Governance Advocacy Develops and facilitates the implementation of a stakeholder engagement program to actively engage and partner with key stakeholders in order to support the implementation of the strategic plan, good governance programs, and other reform initiatives; Develops and facilitates the implementation of information, dissemination and advocacy programs for internal and external target audience that support the successful execution of the strategic plan, good governance programs and other reform initiatives; and Develops advocacy programs and facilitate implementation of activities that will promote good governance, especially personal governance and shall initiate governance sharing activities. c) Records Management Ensures the proper safekeeping of all documents related to strategic communication.
ROLES OF SMO Administrative Branch Involves performing all administrative and operational functions and support to ensure the efficient and smooth administration of the Strategy Management Office; and to provide logistical supports to the Office as well as assisting the Chief, SMO in the efficient and effective management of its resources. a) Personnel and Admin Performs staff coordination and supervises all personnel and administrative matters of the office; Provides administrative support to functional branches; and Prepares, updates, and formulates plans and office procedures for more efficient time utilization, improved workflow, and proper motivation of personnel.
ROLES OF SMO Administrative Branch b) Logistics and Information Support Provides logistical, and CEIS support to functional branches; Prepare annual plan and budget, and the annual procurement plan of the office; Responsible for office housekeeping, maintenance and utilization of supplies, equipment, and facilities; Administers the Maintenance and Other Operating Expenses (MOOE) of the office; and Coordinates financial services for pay and allowances of organic personnel.
ROLES OF SMO Administrative Branch c) Records Management Maintains and updates SMO clear book and office briefing, and ensures proper management of records and filing of administrative documents; Operates the message center to ensure proper handling and disposition of all communications; and Attends to all administrative communications and routine matters not pertinent to any other branch.
THANK YOU AND GOOD DAY!
