School Improvement Make-Up Webinar by Department of Education & Early Development

Join Susan Forbes, School Improvement Specialist, for an informative webinar focused on school designations, AK STEPP retirement, grant management system updates, and the use of data in planning and evaluation for an excellent education every day. Learn about mandatory goals, funding allocations, and planning grants for designated schools in the upcoming school years. Get insights on completing Title I Schoolwide Plans before AK STEPP's retirement on June 30, 2022, and explore the new GMS as Alaska's integrated school improvement platform. Stay updated and engaged in improving education for every student, every day.

• School Improvement
• Education Department
• Webinar
• AK STEPP
• Grant Management

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1. School Improvement Make-Up Webinar (Webinars #1 #4) Department of Education & Early Development Susan Forbes, School Improvement Specialist education.alaska.gov February 30, 2022 AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY

2. Agenda School Designations AK STEPP Retirement / GMS Updates FY2023 Condensed Application Mandatory Goal for the 2022-23 S.Y. Use of Data in Planning, Monitoring, and Evaluating Questions AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 2

3. School Designations for the 2022-23 S.Y. CSI (5%) and TSI 2018-19 designations remain unchanged CSI (Grad Rate) designations will be made in Summer 2023 based on the Summer OASIS uploads FY2023 allocations will be the same amount and made on July 1, 2022 AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 3

4. School Designations for the 2023-24 S.Y. New cohort of CSI (5%) and TSI designated schools will be made in late Fall/ early Winter after the accountability system is run FY2024 CSI (5%) and TSI schools will receive a $10,000 planning grant for the 2022-23 S.Y. Schools that are no longer designated can continue to access their awards through FY2023 AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 4

5. AK STEPP retiring June 30, 2022 If you use AK STEPP for Title I Schoolwide Plans or School Improvement Plans, remember to complete and download plans before June 30 For Title I Schoolwide Plans If you use AK STEPP you will also need to complete the Title I Schoolwide Plan Assurances for Alaska STEPP form Another option is to use DEED s Schoolwide Plan template Note: Title I Schoolwide Plans are not submitted to DEED unless requested, keep these documents on file at the district/school AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 5

6. Grant Management System (GMS) GMS is being updated next year to become Alaska s one-stop shop for school improvement 1003a school improvement grant application, budget, and planning tool Cohort 1 of our designated schools will pilot the new planning tool All non-Cohort 1 designated schools will need to submit a condensed application to access school improvement funds This will be done through GMS AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 6

7. Cohort 1 CSI (5%) Schools Tetlin School, Tetlin Kingikmuit School, Wales Davis-Ramoth Memorial School, Selawik Joseph S. & Olinga Gregory Elementary School, Kalskag Negtemiut Elitnaurviat School, Nightmute AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 7

8. The 2022-23 S.Y. Condensed Application (Non-Cohort 1 Designated Schools) 1. Complete the condensed application and upload to GMS as a Related Document 2. Update GMS budget with detailed narrative of expenses DEED Is requesting application upload by May 1, 2022 Final date for upload is June 30, 2022 AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 8

9. Components of the Condensed Application (Non-Cohort 1 Schools) Data Needs Plan Goals + 1 Activity/Cost Table Assurances One form AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 9

10. Directions to the FY2023 Condensed Application The Directions document explains: The background, purpose, and requirements for school improvement The DEED process for reviewing applications The directions for completing the FY2023 Condensed Application for 1003(a) grant awards A link to the Action Plan Template is embedded. AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 10

11. Mandatory Goal To increase diverse representation on the School and Community Leadership Team. Reflect: What does this mean for you at your site? And why is this goal of fundamental importance for school improvement? AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 11

12. Use of Data in Planning, Monitoring, and Evaluating School Improvement AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 12

13. The importance of establishing a baseline Decisions must be based on viewing schools as holistic systems comprised of many interconnected parts. Before a change is made or an initiative is undertaken, it is absolutely critical to first establish a baseline. Establishing a baseline involves taking a snapshot of the current state of teaching, learning, and assessment practices in an organization as well as the infrastructure that supports these practices. This must be done before any changes are implemented. It is critical to know where you are before you collectively determine where it is you want to go and how it is that you are going to get there. - Ian Jukes https://infosavvy21.com/2021/03/01/the-committed-sardine/ AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 13

14. Establishing a Baseline Quantitative Data Sources Accountability Indicators Compare school to district/state Look at ELA/Math strand data Compare subgroup performance Check attendance metric Progress Monitoring Data Percentile growth Subgroup differences Staff Highly Qualified Retention, Absenteeism Professional Development School Practices Master schedule Team structure Budget Program Alignment to standards Fidelity of implementation AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 14

15. Establishing a Baseline Qualitative Data Sources Interviews Student Parent Community Staff -Paraprofessionals Teachers Admin Stakeholder Engagement Work Samples Student Teacher Lesson Plans Walkthrough Data Environment Student Teacher AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 15

16. Establishing a Baseline Blended Data Sources Leadership Expectations documentation On record In practice Team structures/protocols On record In practice Communication records On record In practice Monitoring records On record In practice AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 16

17. Data Analysis Triangulation Are your data sources confirming the same truth or are your sources painting contrasting pictures? Example Low state test participation Other data sources to consider: Parent survey results Student and teacher interviews Program alignment; fidelity of implementation Sample assignments/tasks vs. assessment design Attendance AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 17

18. Data Analysis Root Cause Analysis If you continue to ask "Why?" what do you uncover? Example Low attendance AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 18

19. Problem: Low Attendance Why is this happening? Parents aren t getting kids up for school Why is that? They are not motivated to do so Why is that? No consequence for not doing so Why is that? The school does not follow up Why is that? School -> Parent communication system is needed AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 19

20. Setting Goals The 2023 School Improvement Planning model will be based on developing a three-year plan The situational analysis that underlies this plan must be robust, grounded in data, and developed with stakeholders School improvement goals should be Specific Measurable Attainable Relevant Timebound AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 20

21. SMART Goal Example: Each student will meet his or her growth targets in Reading as determined EOY MAP scores. Next year as we roll out the new school improvement process, we will learn how to support our goal statement by identifying: Measures Strategies Milestones Actions AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 21

22. Actioning Plans Establish how the plans will be actioned, the measures for gauging implementation, and the process for monitoring implementation Think what, when, how often, who, and how much? FY23 Action Plan Template Recommended but not required AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 22

23. Monitoring Implementation Is the intervention, action, or activity you have planned being implemented? Remember what you look for also has an impact on the success of the initiative, especially when what you look for is known and understood by your staff, students, and stakeholders. AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 23

24. Monitoring Direct Impact How, if any, have the adult educators behaviors changed? - Example PBIS 100% of staff trained Schoolwide behavior purpose statement 100% of staff holding same behavior expectation Indirect Impact How, if any, have student behaviors, attitude, learning, and achievement changed? - Example PBIS Student Tardiness Discipline Referrals School climate survey results Student engagement in class Student out-of-classroom behaviors AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 24

25. Monitoring includes documentation of school improvement process The school will need to maintain records showing community involvement in the school improvement process. For ESEA monitoring this means for I-A 37 and I-A 38: Providing meeting notices, agendas, minutes, sign-in sheets, and/or additional communication that show the CSI/TSI school developed and discussed school improvement planning with stakeholders (including parents, community members, tribal and corporation representatives). Suggestion: Talk about SIP at Title I meeting with stakeholders AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 25

26. New Resource School Improvement FAQs The FAQs provide information on: School Designations School Improvement Planning 1003(a) Grants AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 26

27. Questions AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 27

28. Webinar Dates Every Other Wednesday at 4 pm Our next webinars are April 13 and 27, May 11 and 25, and June 8 and 22 Link: School Improvement Webinar Series Meeting ID: 820 2485 0053 Passcode: 545763 Earlier webinars are available on education.alaska.gov February 2 and 16, and March 2 and 16 Today s webinar will be posted later this week AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 28

29. Contact Information Susan McKenzie IEE Director Susan.McKenzie@alaska.gov (907) 500-8594 Brittnay Bailey School Recognition and Support Administrator Brittnay.Bailey@alaska.gov (907) 269-6754 Susan Forbes School Improvement Specialist Susan.Forbes@alaska.gov (907) 269-4553 AN EXCELLENT EDUCATION FOR EVERY STUDENT EVERY DAY 29