Rural Development Solar PV Tender Overview at Sule Shangri-La Hotel
The Ministry of Livestock, Fisheries, and Rural Development is inviting bids for the provision of Solar PV systems for private households and public facilities. The scope of work includes design, supply, installation, warranties, training, and after-sales service. Site visits, pilot installations, training programs, warranties, maintenance services, and spares management are integral parts of the tender requirements across different lots in various regions. Technical bid submission forms outline obligations for supplying and installing PV systems for public facilities and solar home systems, as well as maintenance and installation services.
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Ministry of Livestock, Fisheries and Rural Development Department of Rural Development Solar PV Tender Overview Place - Sule Shangri-La Hotel Date- 4 - 12 - 2015
Scope of Work Under Solar Tender The tender is for design, supply, installation, commissioning, warranties, spares, training of end users and technicians for SHS and public facilities, and provision of after sales service for public systems: - Provision of SHS for eligible private households identified by DRD, to minimum specification, with components trackable using barcode system. facilities, including health, education, religious institutions, government offices, and streetlights to specification, with components trackable using barcode system. - Provision of Solar PV system installations for public 2
Scope of Work Under Solar Tender (continued) - Site Visits. The Supplier shall t sites with the Purchaser and shall produce an Inception Report based on the visits. - Samples for approval: the Supplier is required to provide samples for approval prior to the Pilot Installations and bulk manufacturing or shipping. - Pilot installations: At least one of each public PV system types and ten SHS and in a project area acceptable to the Purchaser shall be installed in one village, then, commissioned and accepted by Purchaser prior to proceeding with the other installation - Installation of the remainder of public facilities and SHS should be completed within the time frames - Training of staff of the public facilities, government technicians and users as per specification shall be conducted by the Supplier. - Warranties on quality of work is provided by the Supplier during twelve (12) month Defects Period, and Component Warranty Period after acceptance of each system. - A Maintenance Period of one year for public facility systems, commencing after Acceptance of the Final installation in the Lot, is provided by the Supplier. - Maintenance and after sales services may be offered to private customers on a commercial basis. - Spares management for public systems shall be conducted by the Supplier. At end of the Contract Period obligations the Supplier shall hand-over the spares in good working order to the Purchaser. 3
Number of Lots Lot (1) Kayin Lot (2) Chin (a) Lot (3) Chin (b) Lot (4) Sagaing Lot (5) Tanintharyi Lot (6) Rakhine Lot (7) Shan (East) Lot (8) Shan (North) Lot (9) Ayeyawaddy . 4
Technical Bid Submission Form and Bill of Quantity Technical Form 1: Obligations to supply and install PV for public facilities 1.1 Compliance with standards and warranties table 1.2 Bills of Quantities tables 1.3 Summary of system sizing tables Technical form 2: Obligations to supply and install solar home PV systems 2.1 Compliance with standards and warranties table 2.3 Bills of Quantities tables 2.4 Summary of system sizing tables Technical form 3: Maintenance and other installation services 3.1 Supply and installation approach and staffing 3.2 Maintenance and after sales service approach and staffing
Other Documentation to be Provided by Supplier Equipment documentation The Supplier is required to supply certain documention with the equipment, for integration into the MIS, including: Barcode label for each major component (panel, battery, controller, inverter). Softcopy database for each major component supplied including the following fields: Unique barcode, manufacturer name, model number, serial number, supplier name, date of purchase Barcoded label on each shipping package referencing the package content (i.e. the unique bardoce of the equipment inside) Claims documentation for systems installed Periodic claims shall be submitted by the supplier. The claims documentation shall comprise of the following documents linked to the MIS: Practical completion sheet for each site Certificate of Electrical Compliance (for each site where relevant) Claims database in softcopy, including: At a minimum the following fields are required: dated Practical Completion / Acceptance Receipt of user; picture of family, system, ID name of purchaser, ID number, township, district, village, location for verification purposes (i.e. GPS co-ordinate). System number and name (i.e. 3.SHS-L, 4.E-Basic, 11.H-RHC) Module type, rating, qty, serial numbers, barcode serial numbers
Key Milestones of Solar Tender Process Item 1 Task Procurement Outreach Workshop date start Nov-15 2 Dec-15 Consultation on technical specifications 3 Jan-16 Tender advertisement and issue 4 End Jan-16 Pre-bid conference / YGN 5 Late Mar-16 Tender closing 6 Late May-16 Contract negotiations and award (by LOT) Inception Stage: field visits, planning, equipment samples, inception report (by LOT) 7 early Jul-16 8 Early Jul-16 Goods ordering lead time (pilot sites) 9 Aug-16 Pilot Installations and pilot process approval (by LOT) 10 Jul-16 Goods ordering lead time (first batches) 11 Sep-16 Commence installation (in phases) 12 Oct-16 Commissioning inspections (in phases and by LOT) 13 After sales support, defects period, equipment warranties 14 Maintenance 15 end of defects period, warranties. Release final Performance Bond 2-Jun-17 7
Remarks Q1. international companies and local companies, and the opportunities of local companies in NEP project implementation? I would like to know - how to manage the coordination between Q2. building training , installation training and service training ? I would like to know -how there is the preparation for capacity Q3. local products in the coming years? Which kinds of products should be produced in the local factory? How WB would assist to do it so? How government can support to produce standard Solar systems materials? I would like to know- how world bank can assist for wider use of 8
