Requirements and Policies for Southern Maryland Sabres Team Managers
Welcome to the Southern Maryland Sabres Team Manager presentation. As a manager, you play a crucial role in ensuring the smooth functioning of the team. This presentation outlines the requirements for USA Hockey membership, SafeSport certification, background screening, and various travel policies and codes of conduct to be followed. Your dedication and adherence to these standards are important for the overall success of the team.
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Classification: UNCLASSIFIED UNCLASSIFIED UNCLASSIFIED Team Managers Training (Travel) UNCLASSIFIED UNCLASSIFIED Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Welcome . and thank you for volunteering to be a Team Manager for the Southern Maryland Sabres! Coaches, players, parents and the Sabres Board appreciate the time you have dedicated to support the Club! Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Managers Requirements USA Hockey Membership Managers are required to register with USA hockey as a Manager/Volunteer No cost for volunteers not going on ice Register at https://membership.usahockey.com/ SafeSport Certification All Managers are required to complete SafeSport training, at no cost. Training can be found at: https://safesporttrained.org/#/login First time members, click Forgot Password to generate email for access to MyHockeyHQ Portal. SafeSport training is valid for 2 seasons so if you had completed this training for the last season you will not need to complete this training this season. After 2 seasons, you take a refresher course. Background screening All Managers are required to complete background screening, which there is a cost for. Screenings are good for two seasons Screening can be completed here: https://www.usahockey.com/backgroundscreen Managers are response for ensuring all volunteers complete all the above steps as well. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Policies Travel Policy Code of Conduct Locker Room Policy Electronics Communication Policy Tournament Guidance Consent to Treat* Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Travel Policy Local Travel Parents/guardians responsible for making arrangements for local travel coaches, managers and administrators should avoid responsibility. Employees, coaches and/or volunteers, who are not also acting as a parent, should not drive alone with an unrelated minor Avoid being alone with unrelated minor Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Travel Policy Team Travel Managers should assist in coordinating hotel arrangements for any overnight stays, to include tournaments. Request info from parents early as to their need for rooms on these trips. Most tournaments are Stay and Play but will give you a list of hotels to choose from. (AHF games/showcases are NOT stay and play) Work with head coach to select hotel that will suit the needs of the team Inform parents of hotel and who to call to provide reservation information. Coaches/Managers/Volunteers shall not share a room with an unrelated minor NO exceptions! Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Locker Room Policy Monitoring Managers are to ensure locker room monitors are in place for each game Coaches, Team Managers and/or voluntary locker room monitors must conduct a sweep before and after the team occupies locker room. Two screened adults must be monitoring each locker room at all times. At no time should a Coach, team manager, locker room monitor, parent, volunteer etc. be the only adult in a locker room when there are minors present that are not their own child. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Locker Room Policy cont Parents are discouraged from entering locker rooms, except for the cases of younger players (8U and 10U). If a parent must be present, we ask that they advise the coach before entering Male and female players should dress and undress in separate locker rooms. If they are not available, players will take turns using locker room All players may convene in the same locker room after everyone is changed. During these meetings no removal of equipment or clothing is to take place Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Locker Room Policy cont Cell phones and other mobile devices (voice recorders, still cameras and video cameras) are not permitted to be used in the locker rooms Coach/Team manager may utilize the USA Hockey Mobile Coach App or play training videos from their mobile device for training purposes only It is permissible to have team manager, coach or locker room monitor collect phones if there is any suspected violation Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Locker Room Policy cont SMSHC prohibits all types of physical abuse, sexual abuse, emotional abuse, bullying, threats, harassment and hazing, all as described in the USA Hockey SafeSport Handbook. Participants, employees or volunteers may be subject to disciplinary action for violation of these locker room policies or for engaging in any misconduct or abuse that violates the USA Hockey SafeSport polices. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED SafeSport Hotline Email USA Hockey: safesport@usahockey.org Call: 800-888-4656 SMSHC strongly encourages informing the Sabres Board of Directors, who will report to our PVAHA SafeSport Coordinator. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Tournament Policy All tournaments must be sent to the Board of Directors for approval. If the Club elects to have a Club-wide tournament, this will be the only tournament paid for by the organization. Once a tournament has been approved, you may register and email the Treasurer with payment information/invoice for them to pay. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Tournament Policy cont If team opts to participate in more than one tournament, it is the coaches/team managers responsibility to get buy-in from the team, as well as collect the additional funds needed. Upfront tournament payments will need to be paid back to the club no later than 12/31 of every season. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Manager s Game Day Arrange for the following off-ice officials/volunteers to help out during the game: Scorekeeper Timekeeper Penalty Box Two Locker Room Monitors (four if a second locker room for girls is necessary) For CBHL/AHF home games, ensure scorekeeper knows how to properly use GameSheet. Instruction links for CBHL, and AHF, on next page. ***8U Half-Ice will continue to have stickers and paper scoresheets, for CBHL Jamborees only. You can download and print the Half-Ice Score Sheet, as well as get the template for sticker, at the CBHL Team Managers link above. Please see Mite Coordinator for further details. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Off-Ice Officials Scorekeeper The role of the off-ice official Scorekeeper includes undivided attention to the game in progress and to ensure they know how to properly use GameSheet. Before every CBHL, and AHF, home game the Scorekeeper will be responsible for finding the Head Coach of each team and securing the game rosters prior to the start of the game. Instructions on how to use GameSheet for CBHL, and more, can be found at https://www.cbhl.org/teammanagers Coaches MUST sign the scoresheet PRIOR to the game. The coach is only signing to verify their roster. To make sure their roster is correct with suspended/injured players. For AHF home games, Gameshee guidance is below: Gamesheet Guide: https://atlantichockeyfederation.com/game-sheet-guide/ Game Day Protocols: https://atlantichockeyfederation.com/gameday-protocols / Coaches, MUST sign the scoresheet AFTER the game. Goals, assists and penalties, as reported by the referee, must be recorded accurately and quickly in order to minimize unnecessary delays. After the game, the scorekeeper will ensure GameSheet is properly completed and signed by the officials. It is the refs job to verify the scoresheet goals/penalties/etc, NOT the coaches. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Off-ice officials cont. Timekeeper/Penalty Box The game clock must be stopped and started at the appropriate times and special attention should be paid as to whether the clock is functioning properly. Penalty expiration situations must also be handled smoothly and efficiently in order to create a fair playing environment. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED Tips to work with the ON ICE crew Establish a rapport with the officials before the game during warm- ups Let them know you are ready to assist them. Alert them if you have a new timekeeper or you anticipate any problems. Show respect at all times. Communicate with your officials. Avoid blowing the horn to get their attention. Remember, in many situations (except in cases where players leave the penalty bench prematurely), the on-ice official does not have the authority to stop play for a situation that can be addressed during the next normal stoppage. Patience, in this case, is a must for any off-ice official. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED More tips If a situation or explanation is unclear, don t hesitate to ask for clarification from the on-ice officials. The most common situations that tend to cause confusion are multiple penalty situations, delayed penalty situations and penalty termination as the result of a goal being scored Support your on-ice teammates by offering your version of any incident, only when asked. Report any misconduct in the penalty bench area at the next stoppage of play and be specific when describing the incident. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED T1 Rosters T1 rosters are typically needed for tournaments and need to be approved/certified by the USA Hockey Associate Registrar (PVAHA). The Club s Registrar will email T1 rosters link in late July/early August. Please save this for future use!! T1 rosters may be created for each tournament or you may use the existing team T1. Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED T1 Rosters Send your request in at least 2 weeks prior to the tournament. Closer to the tournament is fine but no guarantee you will have it approved in time. Every requested change after T1 approval requires another approval. Try to have a complete roster at time you make the initial request! Southern Maryland Sabres Team Manager UNCLASSIFIED Presentation Classification: UNCLASSIFIED
Classification: UNCLASSIFIED UNCLASSIFIED UNCLASSIFIED Questions? Southern Maryland Sabres Team Manager UNCLASSIFIED UNCLASSIFIED Presentation Classification: UNCLASSIFIED
