Project CERES - Preserving Agricultural Literature

Project CERES, initiated in 2013, is a collaboration between the Center for Research Libraries and global agricultural resources partners. It aims to digitize and make accessible essential print materials on the history and economics of agriculture. Colorado State University Libraries actively participate in this project, preserving and providing access to a collection of Colorado Experiment Station publications.

• Agriculture
• Preservation
• Digitization
• Colorado State University
• Project CERES

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1. CERES AND COLORADO STATE UNIVERSITY LIBRARIES

2. PROJECT CERES Begun in 2013, Project CERES is a Center for Research Libraries Global Resources Agriculture Partnership with the United States Agricultural Information Network (USAIN), the Agriculture Network Information Center (AgNIC). Participants must be members of CRL, USAIN or AgNIC. To apply for participation, applicants submit a project proposal to the Project CERES committee, which is a subcommittee of the USAIN preservation committee. There is an annual call for proposals. Project goals: To preserve essential print materials on the History and Economics of Agriculture Make the resources accessible electronically through digitization Scope Serial Publications: Core Historical Literature of Agriculture Other agriculture and related trade journals published in the U.S. and Canada Serial publications published by the U.S. agricultural extension services and experimental stations. Colorado State University Libraries received $3125.00 from CRL. Each of the participating libraries received the same amount of funds in the first round of Project CERES.

3. BACKGROUND Colorado State University is the land grant university for the state of Colorado The Libraries participated in Phase 5 of the National Preservation Program for Agricultural Literature, digitizing 1064 core agricultural documents For Project Ceres, the Libraries chose our collection of Colorado Experiment Station publications to make them accessible to all interested users The Libraries selected 100 Colorado Experiment Station titles for the project

4. GRANT REQUIREMENTS Digitization - Create digital objects following NAL specifications Metadata - Provide descriptive and condition information Create MARC bibliographic records, contribute records and holdings to OCLC s Worldcat database, CRL catalog, local catalog and local digital asset management system. Provide piece-level gap and condition information using a CRL metadata worksheet Disclose preserved print holdings in PAPR and Worldcat (in process with CRL s help) Accessibility - Easily accessible and harvestable Digital Archiving Maintain local copies; provide copy to NAL Print Archiving Retain holdings, make available, provide archiving information

5. WORKFLOW Create a title list and collect volumes Record physical condition information on internal assessment document Create a scanning schedule begin digitization Use local OCLC MARC bibliographic records, local holdings information, and PDFs to create the metadata Organize and deposit digital and metadata files into the Digital Collections of Colorado s Colorado State University holdings http://lib.colostate.edu/digital- collections/ Provide the Ceres Project manager with copies of all required files

6. Project Ceres Project Workflows Create Project Documentation Select Titles Pull/Request Titles Perform Condition Assessment Create Digital Images of Titles Create DC XML Metadata from MARC Record Construct an Ingest package (PDF and Metadata) Ingest Files in Digital Collections of Colorado Project Manager Submits Final Report and all Files Prepare Master Files for Archiving Copy and Organize all Files for Ceres Project All Project Work Complete

7. Condition Assessment Form # CALL NUMBER TITLE PGS LOC OTHER CALL NUMBER PROBLEMS PGS STAT NO. BND GTR B/W YLW WTG DMG TEXT 68 LD1146.A3 ser. 18 no.9 Rural school improvement in CO 62 ma LD1146.A3 ser. 18-19 xxx xxx xxx xxx xxx 69 LD1146.A3 ser. 18 no.9 SP Maintenance conditions at the CO 24 ma LD1146.A3 ser. 18-19 xxx xxx xxx 24 67 LD1146.A3 ser. 2 no.3 Illustrated compendium of ColoS 55 ma xxx xxx xxx xxx 55 70 LD1146.A3 ser. 25 no.8 Building conditions at the Colorad 59 ma LD1146.A3 ser. 25 xxx xxx xxx xxx 59 71 LD1146.A3 ser. 26 no.3 Successful farm families of Color 50 ma LD1146.A3 ser. 26 xxx xxx xxx xxx xxx xxx PROS 195 S41.E26 Suggestions on how to top more on 4 ma xxx xxx xxx 4 no.100 158 S41.E26 no.12 Potato failures 2 ma S41.E26 1902 xxx xxx 2 160 S41.E26 no.15 Seepage & return waters on the Unc 2 ma S41.E26 1902 xxx 2 115 S41.E26 no.16 Prairie dog as a range pest 2 ms S41.E77 1903-04 xxx 2 114 S41.E26 no.17 Trials of macaroni wheat by dry 3 ms S41.E77 1903-04 xxx 3 116 S41.E26 no.19 Grasshoppers: their habits and 3 ms S41.E77 1903-04 xxx xxx 3 117 S41.E26 no.20 Plant lice and their remedies 2 ms S41.E77 1903-04 xxx 2 118 S41.E26 no.21 Spraying for plant lice and the 2 ms S41.E77 1903-04 xxx 2 199 S41.E26 no.22 Cooperative experiment in tree plan 4 ma S41.E77 1905 xxx 4 nocat 119 S41.E26 no.23 Fall handling ofpotatoes to lessen 3 ms S41.E77 1903-04 xxx 3 133 S41.E26 no.24 Formalin treatment of seed grain 2 ms S41.E77 1906 xxx 2 134 S41.E26 no.25 Instruction for cooperative tree 4 ms S41.E77 1906 xxx xxx 4 135 S41.E26 no.26 Potato problems 3 ms S41.E77 1906 xxx 3 136 S41.E26 no.27 Cottony maple scale 4 ms s41.E77 1906 xxx xxx 4 137 S41.E26 no.28 New alfalfa disease 2 ms S41.E77 1906 xxx 2 138 S41.E26 no.29 Cost of Colorado roads 3 ma S41.E26 1907 xxx 3 139 S41.E26 no.30 Howard scale 4 ma S41.E26 1907 xxx 4

9. File hierarchy and naming Oclc# v.1 v.2 1934-01-02 1934-03-02 1934-02-02 001.tiff 001.pdf 001.tiff 001.pdf Last pg.tiff Last pg.pdf Level 1 oclc number for print title Level 2 volume, written as v. with number Level 3 issue level, written as yyyy-mm-dd or yyyy-mm if no day Level 4 individual page tiffs and pdfs. 001.tiff-last page and 001.pdf

10. PROJECT COMPLETION The Ceres Project s goals to digitize and preserve unique print materials was a perfect match with our Libraries goals The time needed to record condition at the issue level metadata is relatively small when digitizing The CSU Libraries has seen the use of these materials increase once they were digitized illustrating their value in understanding the history and economics of agriculture Preservation and access