Post Award Fiscal Compliance: Who We Are and What We Do

 
POST AWARD FISCAL COMPLIANCE:
WHO WE ARE AND WHAT WE DO
 
Assisting campus and central administrative units with
information, training, and advice to mitigate the risk of
non-compliance with sponsor terms and conditions.
 
Two-person team
>
Matt Gardner, Assistant Director
>
TBH, Compliance Analyst
 
>
Central email contact: 
gcafco@uw.edu
>
Website: 
https://finance.uw.edu/pafc/
 
 
 
 
About Post Award Fiscal Compliance (PAFC)
 
Monitor compliance with federal, state, and UW
policies, as well as other Sponsor terms and
conditions
Interpret Award requirements
Provide post award fiscal compliance training to
the University
Work with departments to examine and enhance
internal controls
Cost Share subject matter experts
Consult with departments on any topic related to
fiscal compliance
 
What does PAFC do?
 
UW Finance at a Glance
UW Finance
Research
Student
Accounting
(RSA)
Financial
Accounting
Enterprise
Services
Treasury
MAA
RCO
GCA
Cash Mgt
SDA
PAFC
SFS
C2
Data Grp
ISC
Procmnt.
Public
Rcds
Rcds Mgmt
Banking &
Acctg
EIO
Fin. Rptg
Merchant
Svcs
Asset Mgmt
Forecasting
Ops
Admin
Cash Gov.
 
UW Office of Research at a Glance
UW Office of
Research
Office of
Sponsored
Programs
(OSP)
Export
Controls
Research
Compliance
Human
Subjects
Division
CORE
Finance and
Reporting
ORIS
Animal Care
 
UW Governance
Office of the
President
Office of
Research
UW Finance
Provost and
Executive VP
 
>
All costs charged to a sponsored award must be:
 
Reasonable:
>
Is the cost necessary? Is the price paid comparable across
vendors/sources? Are costs consistent with established
policies?
Allocable
>
Does the cost 
benefit the objectives of the award
? Was it
incurred during the period of performance?
Allowable
>
Is the cost permitted under the sponsor’s regulations, terms,
conditions, or UW policy?
Consistently Treated
>
Is the cost consistently treated as a direct or indirect expense?
 
The Cost Principles
 
>
Costs cannot be charged to an award for
“budgetary convenience” – i.e. in order to “spend
down” remaining funds.
>
Certain costs are considered “high risk” and
scrutinized heavily by auditors:
Food
Equipment purchases in the last 90 days
Travel
Cost transfers
 
Cost Principles - Continued
 
>
Read your Award document and understand the
sponsor’s terms, considitons, and/or regulations
>
Establish and document Department’s internal
controls
Roles and responsibilities
Separation of duties
Expenditure review and reconciliations
Documentation
>
Ask for assistance, if needed…
PAFC, OSP, or GCA
 
Compliance Tips
 
>
If your question relates to a specific Award, please
provide a UW budget or an eGC1 number
Many questions can only be answered in light of a specific
sponsor or award terms and conditions
>
One-business day turnaround on emails
 
>
Website with compliance content and links
https://finance.uw.edu/pafc/
 
>
GCA’s website has content on UW’s Cost Share policies
and process
https://finance.uw.edu/gca/cost-share
 
 
 
 
Contacting PAFC
 
>
Central Email: 
gcafco@uw.edu
>
Web:
PAFC: 
https://finance.uw.edu/pafc/
GCA: 
https://finance.uw.edu/gca/gca-home
>
Matt Gardner:
>
Phone: 206-543-2610
>
Email: 
mgard4@uw.edu
>
Also on MSFT Teams…
>
…and Zoom
 
Resources
Slide Note
Embed
Share

Post Award Fiscal Compliance (PAFC) assists campus and central administrative units in mitigating non-compliance risks with sponsor terms and conditions by monitoring compliance, interpreting award requirements, providing training, and enhancing internal controls. The team includes Matt Gardner, Assistant Director, and a Compliance Analyst. They work closely with departments to ensure adherence to federal, state, and UW policies. PAFC also serves as subject matter experts on cost sharing and consults on various fiscal compliance topics.

  • Fiscal Compliance
  • Post Award
  • Sponsor Terms
  • Risk Mitigation
  • Internal Controls

Uploaded on Aug 10, 2024 | 0 Views


Download Presentation

Please find below an Image/Link to download the presentation.

The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.

You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.

The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.

E N D

Presentation Transcript


  1. POST AWARD FISCAL COMPLIANCE: WHO WE ARE AND WHAT WE DO

  2. About Post Award Fiscal Compliance (PAFC) Assisting campus and central administrative units with information, training, and advice to mitigate the risk of non-compliance with sponsor terms and conditions. Two-person team > Matt Gardner, Assistant Director > TBH, Compliance Analyst > Central email contact: gcafco@uw.edu > Website: https://finance.uw.edu/pafc/

  3. What does PAFC do? Monitor compliance with federal, state, and UW policies, as well as other Sponsor terms and conditions Interpret Award requirements Provide post award fiscal compliance training to the University Work with departments to examine and enhance internal controls Cost Share subject matter experts Consult with departments on any topic related to fiscal compliance

  4. UW Finance at a Glance UW Finance Research Student Accounting (RSA) Enterprise Services Financial Accounting Treasury PAFC SFS MAA RCO GCA Cash Mgt SDA C2 Data Grp ISC Procmnt. Public Rcds Rcds Mgmt Banking & Acctg EIO Fin. Rptg Merchant Svcs Asset Mgmt Forecasting Ops Admin Cash Gov.

  5. UW Office of Research at a Glance UW Office of Research Office of Sponsored Programs (OSP) Human Subjects Division Research Compliance Export Controls Finance and Reporting CORE ORIS Animal Care

  6. UW Governance Office of the President Provost and Executive VP Office of Research UW Finance

  7. The Cost Principles > All costs charged to a sponsored award must be: Reasonable: > Is the cost necessary? Is the price paid comparable across vendors/sources? Are costs consistent with established policies? Allocable > Does the cost benefit the objectives of the award? Was it incurred during the period of performance? Allowable > Is the cost permitted under the sponsor s regulations, terms, conditions, or UW policy? Consistently Treated > Is the cost consistently treated as a direct or indirect expense?

  8. Cost Principles - Continued > Costs cannot be charged to an award for budgetary convenience i.e. in order to spend down remaining funds. > Certain costs are considered high risk and scrutinized heavily by auditors: Food Equipment purchases in the last 90 days Travel Cost transfers

  9. Compliance Tips > Read your Award document and understand the sponsor s terms, considitons, and/or regulations > Establish and document Department s internal controls Roles and responsibilities Separation of duties Expenditure review and reconciliations Documentation > Ask for assistance, if needed PAFC, OSP, or GCA

  10. Contacting PAFC > If your question relates to a specific Award, please provide a UW budget or an eGC1 number Many questions can only be answered in light of a specific sponsor or award terms and conditions > One-business day turnaround on emails > Website with compliance content and links https://finance.uw.edu/pafc/ > GCA s website has content on UW s Cost Share policies and process https://finance.uw.edu/gca/cost-share

  11. Resources > Central Email: gcafco@uw.edu > Web: PAFC: https://finance.uw.edu/pafc/ GCA: https://finance.uw.edu/gca/gca-home > Matt Gardner: > Phone: 206-543-2610 > Email: mgard4@uw.edu > Also on MSFT Teams > and Zoom

Related


More Related Content

giItT1WQy@!-/#giItT1WQy@!-/#giItT1WQy@!-/#giItT1WQy@!-/#