Fiscal Reports and Budgeting Process

Dive into the world of fiscal reports and budgeting with a presentation led by Stephanie Dirks. Explore the Budget Code Story, different types of reports, and examples of Fiscal 04 & Fiscal 06 reports. Learn about Fund allocations, Object Codes, and responsible oversight of funds. Get insights into various fiscal reports like Account Balance Transaction Detail, Component Summary, and Comparative Summaries to enhance your financial understanding and decision-making.

• Fiscal reports
• Budgeting
• Stephanie Dirks
• Financial management
• Fund allocation

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1. ESCAPE FISCAL REPORTS DATE: DECEMBER 8TH, 2021 TIME: 10:00 AM 11:00 AM PRESENTER: STEPHANIE DIRKS

2. HOUSEKEEPING ITEMS Thank you for attending This session is being recorded Please kept yourself on mute unless you are speaking This presentation is intended as an open conversation, please feel free to ask questions throughout the presentation.

3. AGENDA A Budget Code Story Q&A Running Reports General Escape or Accounting questions Types of Reports Introduction to Fiscal 04 & Fiscal 06 Report Examples

4. A BUDGET STORY Every component tells a part of the story Fund almost all are Fund 10 General Fund Location physical location of where the funds are being spent Responsibility Who oversees the funds - Dean, VP Programs that start with a 1XXX are Categorical Programs that begin with any other number are District Activity Codes state mandated, gives more information about the use of the funds Object Code defines the type of expenditure 4390 supplies, 1430 adjunct allied, 5210 staff travel

5. FISCAL REPORTS Fiscal 03 Account Balance Transaction Detail by Object Fiscal 02 Component Summary Balance Fiscal 04 Comparative Account Summary by Object Fiscal 16 Account Component Summary - Balance Fiscal 06 Comparative Object Summary

6. FISCAL 03 ACCOUNT TRANSACTION DETAIL BY OBJECT - BALANCE

7. FISCAL 02 COMPONENT SUMMARY BALANCE

8. FISCAL 04 COMPARATIVE ACCOUNT SUMMARY BY OBJECT

9. FISCAL 16 ACCOUNT COMPONENT SUMMARY - BALANCE

10. FISCAL 06 COMPARATIVE OBJECT SUMMARY

11. RUNNING OR CALLING REPORTS FISCAL 03 - FISCAL 02, FISCAL 16

12. FISCAL 03 BALANCE FORWARD

13. RUNNING OR CALLING REPORTS FISCAL 04 & FISCAL 06

14. FISCAL 04 & FISCAL 06 COLUMN SPECS RB;;2021 Revised budget for Fiscal year 2021 AV;;2021 Actual Expenditures in Fiscal year 2021 AV;;2022 Actual Expenditures in Fiscal year 2022 E;;2022 Actual Expenditures to date in Fiscal year 2022 (you could use AE for both Actuals and Encumbrances AE;;2022) C2+C3+C4 Column 2 + Column 3 + Column 4 (Actual Expenditures in Fiscal year 2021 + Actual Expenditures in Fiscal year 2022 + Encumbrances in Fiscal year 2022 as of the ending date on the report C1-C5 - Column 1 - Column 5 (2021 Revised Budget the sum of (2021 Actuals +2022 Actuals + 2022 Encumbrances) which will equal the balance based on the whole budget amount established in 2020.

15. FISCAL 04 EXAMPLE REPORT

16. FISCAL 06 EXAMPLE REPORT

17. Q&A Any Questions?