Oregon Conservation and Recreation Fund Advisory Committee Meeting Agenda

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The Oregon Conservation and Recreation Fund Advisory Committee Meeting covers various agenda items, including reviewing and approving meeting minutes, administrative rule revisions, project presentations on assessing shark presence and the Whychus Creek Stewardship Program, a stakeholder outreach session, and a brief break. The meeting focuses on wildlife and conservation efforts in Oregon.

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October 2nd, 2023 1:00pm 3:30pm Oregon Conservation and Recreation Fund Advisory Committee Meeting Virtual Meeting Oregon Department of Fish and Wildlife

Agenda Item 1: Review and Approve Meeting Minutes (September 11th 2023) Oregon Department of Fish and Wildlife

Draft Motion Templates re: Minutes Draft Motion Templates re: Minutes I move to approve the September 11th, 2023 meeting minutes with the continued authority to correct spelling, grammar, and punctuation. I move to approve the September 11th, 2023 meeting minutes with the addition/correction/ deletion of ____ on page ___, line ____, and continued authority to correct spelling, grammar, and punctuation. Oregon Department of Fish and Wildlife

Agenda Item 2: Review and Approve OCRF Administrative Rule Revisions Oregon Department of Fish and Wildlife

Draft Motion: Administrative Rule Revision Draft Motion: Administrative Rule Revision I move to approve the 2023 OCRF Administrative Rule revisions, with the continued authority to correct spelling, grammar, and punctuation. I move to approve the 2023 OCRF Administrative Rule revisions, with the addition/correction/ deletion of ____ on page ___, line ____, section____, and continued authority to correct spelling, grammar, and punctuation. Oregon Department of Fish and Wildlife

Agenda Item 3: OCRF Project Presentation: Assessing Shark Presence in Potential Sea Otter Reintroduction Areas in Oregon Elakha Alliance Oregon Department of Fish and Wildlife

Agenda Item 4: OCRF Project Presentation: Whychus Creek Stewardship Program Kolleen Miller, Upper Deschutes Watershed Council Oregon Department of Fish and Wildlife

Agenda Item 5 : Break (Please be back in 5min) 8 Oregon Department of Fish and Wildlife

Agenda Item 6: Stakeholder Outreach Oregon Department of Fish and Wildlife

Outreach Themes: Part 1 Perspective: Grant Applicants 3 who received 1 or more grants 1 that was unsuccessful Summary: OCRF should: Continue to raise funds, at least passively (donations during checkout of hunting licenses) Improve marketing and storytelling Seek partnerships that can help expand funding opportunities and/or diversify project types 10 Oregon Department of Fish and Wildlife

Purpose and Work To-Date Oregon Conservation Strategy: General understanding is that the purpose of the OCRF is to implement the Oregon Conservation Strategy. Success and Gratitude: Overwhelmingly positive comments about the work of the committee. High level of appreciation for the unique opportunities provided by the fund, the work being done and the dedication of committee members. Large Footprint: The diversity of projects is admirable; big and small, statewide coverage, and the variety of project types. 11 Oregon Department of Fish and Wildlife

Opportunities Focus on Key Habitats and Species: Prioritize the protection of key habitats, habitat connectivity, and conservation efforts. Emphasize projects that contribute to the preservation and enhancement of critical ecosystems in Oregon. Conscious Outreach: Avoid operating behind a partition and actively engage with non-traditional groups and organizations to ensure a broad range of organizations can benefit from the OCRF. Partnering with organizations like "View of the Future" can help extend OCRF's reach to new audiences. Project Outcomes: Sharing success stories and the outcomes of funded projects can help garner support and attract potential donors. Let applicants tell their own story. Project Funding Model: Consider adopting a model like the Oregon Community Foundation, where unfunded projects are made available for donors to choose from. 12 Oregon Department of Fish and Wildlife

Application Process & Decisions Clarity : Generally praised for transparency during meetings. Being able to follow the entire decision-making process during meetings is preferred. Comparison with Other Processes: OCRF's process is seen as more complex than other processes, such as Metro, but recognize these are state dollars. Collaborative efforts with organizations like the Oregon Boating Foundation may expand OCRF s ability to fund more projects. Equity and Access: Provide more grace and consideration to individuals and organizations that do not have a long track record and/or significant experience with the grant making process. Support Large-Scale Projects: Recognize that large-scale projects often require funding beyond the current 50K grant limit. Consider a larger cap for certain projects. At the same time, value seen in the wide distribution of funds. Challenges for Recreation: The application process and, at times, the funding criteria is more favorable towards science-based projects and doesn't cater well to recreation-focused initiatives. 13 Oregon Department of Fish and Wildlife

Agenda Item 7: Strategic Plan Building the Foundation Oregon Department of Fish and Wildlife

Key Questions to be Answered What has the OCRF accomplished thus far? What should be our strategic priorities? Do we have specific goals related to those priorities? What actions will we take in the next 4 years? Are we effective in the communication of our accomplishments? Does OCRF need effectiveness monitoring and for what purpose? How do we create an adaptable grant program that can be scaled up or down depending on available funding? What are our storytelling and communication goals? Is there a need for continued private fundraising? What type of fundraising activities should be completed and by whom? How do we engage with partners who are interested in the OCRF? 15 Oregon Department of Fish and Wildlife

Current State Analysis From SWOT/PEST, categories that emerged: Application Process/ Logistics Public Perception Focus 4 Investment Funding Storytelling Leg Support Resources Partnerships 16 Oregon Department of Fish and Wildlife

Todays Goals Analysis Review Review the Mural Flag Items that are Unclear Discussion to add clarity Focused Discussions: Storytelling/Public Perception Partnerships Funding (if time allows) 17 Oregon Department of Fish and Wildlife