Office of the Clerk Treasurer FY 2022 Proposed Budget Overview
The Office of the Clerk Treasurer's FY 2022 proposed budget presentation highlights various department functions, revenue sources, expense drivers, budget goals, and audit findings. Key areas include finance, accounting, tax collections, elections, payroll, expenses, revenue projections, and efforts to reduce expenses and enhance revenues. The office aims to improve city-wide financial practices and has received recognition for financial reporting excellence.
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Office of the Clerk Treasurer FY 2022 PROPOSED BUDGET MAY 12,2021 PRESENTATION
Department Functions Finance and Accounting (including Project Accounting) Budgeting Tax Collections Licenses Elections Land Records Vital Records Payroll Purchasing Insurance Administration Retirement Administration
FY22 -Revenues $2.9MM (In thousands) Other, $431, 15% Purchasing, $412, 14% Charges for Services, $347, 12% Licenses , $150, 5% Indirect Cost, $1,561, 54%
FY22 -Expenses $2.7MM (In thousands) Meetings, $52, 2% Audits, $90, 3% Elections, $253, 10% Operating Expenses, $213, 8% Payroll and Fringe, $2,077, 77%
FY20 Budget Drivers Revenues Developing new revenue sources to support City operations (e.g. Virtual Payment Card, event licensing fees, and Electronic Invoicing) Purchasing Savings Decreased revenues projected for Recording Fees, and Licenses and Certificates in response to recent actuals
FY22 Budget Drivers Expenses Two elections are budgeted for FY22 in anticipation of special election Continuing efforts to reduce expenses through better purchasing and procurement. Clerk Treasurer Office activities to reduce City-wide expenditures and/or increase revenues are not reflected in our budget but improve the overall performance of the General Fund Examples include savings through copier costs, print contract, fuel costs, refinancing of loans, trash savings. Projected opportunities for FY22 include salt, and waste removal. CT has negotiated almost every commodity we purchase for the City to help reduce expenditures. Improving city-wide Project Accounting practices to better support increasing capital project activity and need for better reporting Identifying departmental efficiency through improved procedures/practices so as to do more with the same overall expenditure budget
FY21 Audit Findings Achieved an audit with no findings. The Audit did include 4 recommendations, which staff are actively working to address. Improve Capital Project Accounting continue to work with CliftonLarsonAllen (CLA) Improve System to identify Federal Award Provide backup for Pension Plan Reporting Adhere to Formal Closing Schedule Received award for Certificate of Achievement for Excellence in Financial Reporting from the Government Financial Officer Association. The City of Burlington is one of only two cities in the State of Vermont to achieve this award.
FY22 Initiatives Complete Project Accounting engagement and begin implementation of improvements Roll-out of paperless invoicing Bring traffic and meter cash deposits in-house Management oversight of audit schedules, streamlining of auditing requirements, balance workload of team, and provide training for key audit requirements. CT Prepare for TIF State Audit, and take lead for streamline reporting, billing, cash flows, and project reporting Re-start roll-out of Kronos time-keeping system Streamline City Wide Fixed Assets Reporting CT to take lead roll for Grant Reporting, Compliance, and Manage Oversight CT to manage all American Rescue Plan Act (ARPA) revenue and expenses
