NYS Assessments 2017: Administering & Proctoring Guidelines
Administering & Proctoring
NYS Assessments 2017
Liane Benedict ~ Instructional Support Services
Reminders ~ Grades 3-8 ELA & Math Tests
Grades 3-8 ELA & Math Tests will continue to be untimed. Students
are to be given as much time as needed within the confines of the
school day.
Math reference sheets for Grades 5-8 will be printed as stand-alone
documents.
All test questions in ELA Books 2s and 3s and Math Book 3s will be
released shortly after the scoring window has ended.
Tests will continue to contain field test multiple choice questions
Educator Guides to the 2017 ELA Tests
Educators should be sure to review the Educator Guide posted for
their grade level for important information regarding the design of
these exams as well as other important information.
You can find these Educator Guides posted on
EngageNY
New Option for Schools to Administer
Exams on Computer
For the first time, this school year, schools will have the
option to administer the Grades 3–8 English Language Arts
Tests and Math tests on computer or paper. More
information about this option is available at the NYSED
CBT Support website:
https://cbtsupport.nysed.gov
/.
ELA & Math Exams ~Estimated Times
Although untimed, the following estimates have been provided:
ELA Grade 3 & 4, estimated 60-70 minutes per session
ELA Grades 5-8, estimated 80-90 minutes per session
Math Grade 3 estimated 50-60 minutes for session 1 & 2, 60-70 for
session 3
Math Grade 4 estimated 50-60 minutes for session 1 & 2, 80-90 for
session 3
Math Grade 5-8 estimated 70-80 minutes for session 1 & 2, 80-90 for
session 3
Untimed Tests ~ Additional Notes
Students who finish their test before others may check their work
Once students finish working & checking their work (if they choose),
materials should be collected by the proctor
Students may be permitted to read at the discretion of the school.
No talking or other school work is permitted
Once all students are finished, proctors may end the session
Untimed Tests ~ Additional Notes
Given that tests have no time limits, schools and districts have the
discretion to create their own approach to ensure that all students
who are productively working are given the time they need. If the
test is administered in a large-group setting, administrators may
prefer to allow students to hand in their test materials as they finish
and then leave the room. If so, take care that students leave the
room as quietly as possible so as not to disturb the students who are
still working on the test.
Important Notes
Except as noted, all public & charter school students MUST take all parts of
the State tests for their grade level
Test booklets must be administered in sequential order and on assigned
dates
Materials must be collected from testing rooms as soon as the session is
completed
Used answer sheets may not be reviewed, scanned or scored outside of
the official scoring setting or process
Test Security Responsibilities
Teachers & proctors may not discuss exam items or other specific
exam content online via email or listserv or through any other
electronic means
Teachers and test administrators may not use cell phones or other
photographic devices to duplicate test materials and should keep
their own communication devices put away during exam
administration
Test booklets may not be opened prior to exam administration
Test Security ~ Proctors
Receive training in administering exam sessions properly and
securely
Review Teacher Directions (these are not secure and should be
reviewed ahead of time)
Understand security requirements before administering
Read any scripts and directions prior to exam administration
Administer during the assigned testing window
Test Security ~ Proctors
Prepare a secure testing environment
Provide required materials
Prevent the use of unapproved materials
Review, comply with and sign Deputy & Proctor Certification
Follow procedures for Testing Accommodations for Students with
Disabilities
Security of Exam Questions
Do Not:
Leave materials unattended while administering exams
Read, reveal, review contents of the exam materials at any time
Duplicate any portion of the exam, including audiotaping,
videotaping, photographing or photocopying
Remove exam materials from the school without authorization
Read, review or change student responses
Secure Test Environment
Make sure room is well lit, ventilated and quiet
Reduce noise and interruptions
Place “Do Not Disturb” signs on exam room doors
Clear desks, shelves, under desk areas etc. of all books, papers and other
materials
Cover or remove wall charts, graphic organizers, all board work etc. related
to the content being tested
Make sure students are visible to the proctor at all times
Have a clock in sight of students
CBT Testing Environment
Appendix W in the School Administrators Manual contains
suggestions for creating a secure testing environment for computer-
based testing situations. Please review with your administrator if you
are proctoring CBTs.
CBT proctors should be sure to obtain access codes and proctor
pins
Unauthorized Materials
Students may not use any unauthorized notes, printed materials,
scrap paper or tools
NOTE – if administering Math via CBT, scrap paper for Math is allowable
Communication devices are prohibited in the exam room:
Cell phones, iPads, tablets, eReaders, iPods,
Headphones, headsets
Any audio or video recording devices
Any use or possession of these devices during testing must be
reported to the school principal
Calculators & Other Math Tools
Grade 3 – Ruler for all 3 days
Grade 4 – Ruler & protractor for all 3 days
Grade 5 – Ruler, protractor & Math Reference Sheet all 3 days
Grade 6 – Ruler, protractor, Math Reference Sheet all 3 days as well as
Scientific or 4-function calculator for Days 2 & 3
Grade 7 & 8 – Ruler, protractor, Math Reference Sheet all 3 days as well as
Scientific or 4-function calculator for Days 2 & 3
Teachers/proctors should reset the memory of all calculators prior to the
test.
Students may use scrap paper for ELA & Math CBT
See p. 11 in the SAM for a list of tools available for CBT
Proctoring ~ Aid To Students
No interpretation or explanation of test questions
No review or commenting on student responses
In response to student inquiries, proctors should advise students to
use their best judgment
Assistance only on the mechanics of taking exams such as where to
bubble or write responses
Proctoring
Circulate periodically during testing to ensure students are
recording responses in the proper manner and in the proper place
Make sure students are recording answers on the answer sheet, not
in the exam booklet
Point out if one or more answers have been left blank or more than
one answer bubbled in for a question
Temporary absence
Must be accompanied by a proctor
Proctoring
Evacuation of the building
Student cheating
If suspected, provide a warning
If it continues, report to the principal
Illness during the administration
Excuse until well enough to continue
Closely monitor to ensure that student only continues in part of exam not
complete
Complete as long as make up period has not ended
Please Note…
Misadministration and/or irregularities in administration
must be reported to the principal
Quality Control 3-8 Exams
Be sure to document refusals, absences and other important
information on the daily roster
Do not use rubber bands, paper clips or sticky notes directly on
student answer sheets or booklets
Further Information
Further information regarding NYS 3-8 ELA & Math
Examinations can be found in the
School Administrator
Manual
Proctors who are overseeing allowable accommodations
for these exams should be informed/trained ahead of
administration. Please see the SAM for allowable test
accommodations.
Questions?
Liane Benedict
315-963-4300
lbenedict@citiboces.org
Welcome to the 2017 Administering & Proctoring the NYS Assessments Presentation. The purpose of this presentation is to review important details related to the 3-8 ELA & Math test administration and proctoring including test security. Information for this presentation is based on the School Administrators Manual for 3-8 exams. More detailed information can be found in that document. Please note that the SAM is now posted as two documents. Volume 1 contains all details related to test security, proctoring and administration. Volume 2 contains all appendices referenced in Volume 1.
Guidelines and important information for administering and proctoring the New York State Assessments 2017, including untimed tests, educator guides, new computer-based exam options, and estimated test times. Students are allowed ample time within the school day for the exams. Proctors must follow specific procedures for collecting materials and ending sessions.
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Presentation Transcript
Administering & Proctoring NYS Assessments 2017 Liane Benedict ~ Instructional Support Services
Reminders ~ Grades 3-8 ELA & Math Tests Grades 3-8 ELA & Math Tests will continue to be untimed. Students are to be given as much time as needed within the confines of the school day. Math reference sheets for Grades 5-8 will be printed as stand-alone documents. All test questions in ELA Books 2s and 3s and Math Book 3s will be released shortly after the scoring window has ended. Tests will continue to contain field test multiple choice questions
Educator Guides to the 2017 ELA Tests Educators should be sure to review the Educator Guide posted for their grade level for important information regarding the design of these exams as well as other important information. You can find these Educator Guides posted on EngageNY
New Option for Schools to Administer Exams on Computer For the first time, this school year, schools will have the option to administer the Grades 3 8 English Language Arts Tests and Math tests on computer or paper. More information about this option is available at the NYSED CBT Support website: https://cbtsupport.nysed.gov/.
ELA & Math Exams ~Estimated Times Although untimed, the following estimates have been provided: ELA Grade 3 & 4, estimated 60-70 minutes per session ELA Grades 5-8, estimated 80-90 minutes per session Math Grade 3 estimated 50-60 minutes for session 1 & 2, 60-70 for session 3 Math Grade 4 estimated 50-60 minutes for session 1 & 2, 80-90 for session 3 Math Grade 5-8 estimated 70-80 minutes for session 1 & 2, 80-90 for session 3
Untimed Tests ~ Additional Notes Students who finish their test before others may check their work Once students finish working & checking their work (if they choose), materials should be collected by the proctor Students may be permitted to read at the discretion of the school. No talking or other school work is permitted Once all students are finished, proctors may end the session
Untimed Tests ~ Additional Notes Given that tests have no time limits, schools and districts have the discretion to create their own approach to ensure that all students who are productively working are given the time they need. If the test is administered in a large-group setting, administrators may prefer to allow students to hand in their test materials as they finish and then leave the room. If so, take care that students leave the room as quietly as possible so as not to disturb the students who are still working on the test.
Important Notes Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level Test booklets must be administered in sequential order and on assigned dates Materials must be collected from testing rooms as soon as the session is completed Used answer sheets may not be reviewed, scanned or scored outside of the official scoring setting or process
Test Security Responsibilities Teachers & proctors may not discuss exam items or other specific exam content online via email or listserv or through any other electronic means Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials and should keep their own communication devices put away during exam administration Test booklets may not be opened prior to exam administration
Test Security ~ Proctors Receive training in administering exam sessions properly and securely Review Teacher Directions (these are not secure and should be reviewed ahead of time) Understand security requirements before administering Read any scripts and directions prior to exam administration Administer during the assigned testing window
Test Security ~ Proctors Prepare a secure testing environment Provide required materials Prevent the use of unapproved materials Review, comply with and sign Deputy & Proctor Certification Follow procedures for Testing Accommodations for Students with Disabilities
Security of Exam Questions Do Not: Leave materials unattended while administering exams Read, reveal, review contents of the exam materials at any time Duplicate any portion of the exam, including audiotaping, videotaping, photographing or photocopying Remove exam materials from the school without authorization Read, review or change student responses
Secure Test Environment Make sure room is well lit, ventilated and quiet Reduce noise and interruptions Place Do Not Disturb signs on exam room doors Clear desks, shelves, under desk areas etc. of all books, papers and other materials Cover or remove wall charts, graphic organizers, all board work etc. related to the content being tested Make sure students are visible to the proctor at all times Have a clock in sight of students
CBT Testing Environment Appendix W in the School Administrators Manual contains suggestions for creating a secure testing environment for computer- based testing situations. Please review with your administrator if you are proctoring CBTs. CBT proctors should be sure to obtain access codes and proctor pins
Unauthorized Materials Students may not use any unauthorized notes, printed materials, scrap paper or tools NOTE if administering Math via CBT, scrap paper for Math is allowable Communication devices are prohibited in the exam room: Cell phones, iPads, tablets, eReaders, iPods, Headphones, headsets Any audio or video recording devices Any use or possession of these devices during testing must be reported to the school principal
Calculators & Other Math Tools Grade 3 Ruler for all 3 days Grade 4 Ruler & protractor for all 3 days Grade 5 Ruler, protractor & Math Reference Sheet all 3 days Grade 6 Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3 Grade 7 & 8 Ruler, protractor, Math Reference Sheet all 3 days as well as Scientific or 4-function calculator for Days 2 & 3 Teachers/proctors should reset the memory of all calculators prior to the test. Students may use scrap paper for ELA & Math CBT See p. 11 in the SAM for a list of tools available for CBT
Proctoring ~ Aid To Students No interpretation or explanation of test questions No review or commenting on student responses In response to student inquiries, proctors should advise students to use their best judgment Assistance only on the mechanics of taking exams such as where to bubble or write responses
Proctoring Circulate periodically during testing to ensure students are recording responses in the proper manner and in the proper place Make sure students are recording answers on the answer sheet, not in the exam booklet Point out if one or more answers have been left blank or more than one answer bubbled in for a question Temporary absence Must be accompanied by a proctor
Proctoring Evacuation of the building Student cheating If suspected, provide a warning If it continues, report to the principal Illness during the administration Excuse until well enough to continue Closely monitor to ensure that student only continues in part of exam not complete Complete as long as make up period has not ended
Please Note Misadministration and/or irregularities in administration must be reported to the principal
Quality Control 3-8 Exams Be sure to document refusals, absences and other important information on the daily roster Do not use rubber bands, paper clips or sticky notes directly on student answer sheets or booklets
Further Information Further information regarding NYS 3-8 ELA & Math Examinations can be found in the School Administrator Manual Proctors who are overseeing allowable accommodations for these exams should be informed/trained ahead of administration. Please see the SAM for allowable test accommodations.
Questions? Liane Benedict 315-963-4300 lbenedict@citiboces.org
