New Council Orientation: Governance & Operations in Trenton
This orientation session provides a comprehensive overview of the roles and responsibilities of newly elected or returning Council Members in the City of Trenton. Delve into essential topics such as city government structure, fiscal operations, meeting logistics, communication protocols, and council requirements to equip participants for success.
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Presentation Transcript
New Council Orientation An Introduction/Refresher on Governance and Operations of the City of Trenton for New/Returning Aldermen
Agenda Introduction Logistics Council Requirements Trenton City Government Structure Plans and Projects Fiscal Structure
Introduction The purpose of this session is to inform newly elected/appointed Council Members (and returning Council Members) the roles they have in the Government of the City of Trenton; the role of Staff; and provide information on various other pertinent topics. GIVE COUNCIL THE OPPORTUNITY TO BE SUCCESSFUL!
New Council Orientation LOGISTICS
Logistics - Meetings Regular City Council Meeting (Voting) 2nd and 4th Mondays of Every Month (7:00pm) Committee Meetings As Needed AGENDA PACKETS E-MAILED TO COUNCIL FRIDAY BEFORE SCHEDULED MEETINGS
Logistics - Meetings Agenda Format Call to Order Public Input Comments & Announcements Consent Agenda Unfinished Business New Business Closed Session Adjournment
Logistics - Communication Phone System Voicemail or Call Forwarding E-Mail https://mail2.trenton-il.com/owa First initial last name@trenton-il.com Eg. jsmith@trenton-il.com
Logistics - Compensation Pay Rate Required Forms Direct Deposit Enrollment
New Council Orientation COUNCIL REQUIREMENTS
Council Requirements Open Meetings Act National Incident Management System Freedom of Information Act (FOIA) State Officials and Employees Ethics Act
New Council Orientation TRENTON CITY GOVERNMENT
Trenton City Government Trenton Code of Ordinances (City Code) Illinois Compiled Statutes (ILCS) United States Code (USC) Trenton is a Non-Home Rule Municipality
Trenton City Government Municipal Corporation Mayor CEO City Council Board of Directors City Administrator CAO/COO
Citizens of Trenton Mayor & Board of Aldermen Boards & Commissions City Attorney City Treasurer City Clerk City Administrator Superintendent of Public Works Chief of Police City Collector Public Works Laborers/Plant Operations Trenton Emergency Management Accounts Patrol Officers Parks & Recreation Utility Billing Payable/Receivable
Trenton City Organization Mayor Elected At-Large to a 4-year term Board of Aldermen Two elected from each of City s 3 Wards to staggered 4-year terms City Clerk Elected At-Large to a 4-year term concurrent with Mayoral term
Trenton City Organization Boards/Commissions Appointed by the Mayor with advice and consent of Council Library Board Plan Commission
Trenton City Organization City Attorney Appointed by the Mayor with advice and consent of Council City Treasurer As of 2012, appointed by the Mayor with advice and consent of Council City Collector Appointed by the Mayor with advice and consent of Council (4-Year Concurrent Term)
Trenton City Organization Administration Department Economic Development Utility Billing Accounts Payable/Receivable Human Resources Building & Zoning Code Enforcement
Trenton City Organization Public Works Streets & Alleys Water Sewer Parks Police Law Enforcement Public Safety
New Council Orientation PLANS & PROJECTS
Plans & Projects Capital Improvement Plan Small Capital Projects Comprehensive Plan Equipment Plan Strategic Plan
Capital Improvement Plan Northland Acres Resurfacing IL 160 and Old US 50 Drainage Improvements Phase 2 - $394,088.20 Phase 3 - $879,197.00
Small Capital Projects Jailhouse Rock Curbing / Guttering / Sidewalk Replacement S Oak St Drainage (KMK) Salt Shed Construction W 1st / Main St Sidewalk/Drainage Improvements N Main/Branch Ct Drainage
Projects Completed Wastewater Treatment Plant Replacement North Ash Utility Extension W Broadway Sewer Extension Parkview Drive Water Main Recodification
Projects Underway Northgate Water/Sewer Extension W Broadway Storm Sewer Water Meter Replacement Dollar General Sewer Extension Zoning Code Overhaul
Projects Upcoming Westgate Ditch Cleaning (Broadway to New 50) South King Oak Apron Replacement Downtown Streetscape
Comprehensive Plan Acts as City s guide for development of Community Land Use / Planning & Zoning Economic Development 10-year plan of goals and objectives Last updated February, 2004
Equipment Plan Replacement schedule for major equipment and vehicles Incorporates age of equipment, usage and required maintenance expenditures Budgeting Tool TO BE DEVELOPED
Strategic Plan Community Wide Effort establishing mission and vision for organization Environmental Study Identify strategic advantages and challenges facing City Establish Goals in support of Mission to achieve desired Vision Objectives established to meet goals
Strategic Plan Performance measures to determine achievement of objectives Sets direction on which to focus efforts and resources Provides measurable indicators for success of efforts Dynamic Roadmap of City s Future To Be Developed?
New Council Orientation FISCAL STRUCTURE
Fiscal Structure - Departments Administration Public Works (Street & Alley/Water/Sewer) Recreation (Park/Pool/Sports) Police Economic Development/TIF
Fiscal Structure - Operating Funds General Water Sewer Recreation MFT TIF
Fiscal Structure - General Fund Primary Fund for City s Operation Critical to City s overall financial health Revenues Include Property Tax, Sales Tax, Income Tax, Permit Fees, Franchise Fees, Fines, etc. Comprised 50.89% of all fund revenues in FY 2018
Fiscal Structure - General Fund Supports the following programs/ Departments Administration ESDA/TEMS Health Police Public Buildings Street & Alley
Fiscal Structure - Enterprise Funds Water Fund/Sewer Fund Classified as Enterprise Funds Revenues are collected only to cover operating expenses Cannot be used for any other purpose per State law Water comprised 12.07% of operating revenues in FY 2018 Sewer comprised 18.32% in FY 2018
Fiscal Structure - Recreation Fund Sources of revenues in the Recreation Fund primarily include property taxes, Utility Tax revenue, pool admissions, and sports fees Covers the operation of the Trenton City Pool, sports programs, and park maintenance Subsidized by General Fund until 2011, however Rec Fund has become completely self-sustaining
Fiscal Structure - Revenue Summary FISCAL YEAR 2018 MFT 2% Recreation 4% TIF 7% Sewer 18% General 57% Water 12%
Fiscal Structure - Expenditure Summary Administration 4% FISCAL YEAR 2018 Building/Zoning 1% Police 17% Public Buildings 4% Public Works 58% TIF 16%
Fiscal Structure - Restricted Funds Restricted Funds are used for specific purposes which are regulated by state law or Council decision. These funds may supplement operations in various departments, although most expenditures are not used for administrative costs (i.e. personnel).
Fiscal Structure - Restricted Funds Motor Fuel Tax (MFT) Capital Improvement Fund Small Capital Improvement Fund Infrastructure Fund Equipment Fund Tax Increment Financing (TIF)
Fiscal Structure - Motor Fuel Tax Fund Comprised of state-collected revenues from taxes on gasoline Calculated on Per Capita basis Restricted for maintenance of City streets and alleys Allows City to use a separate fund other than the General Fund for maintenance of transportation infrastructure Revenues have decreased in recent years
Fiscal Structure - Capital Improvement Fund Established by City Council in 2012 to designate funds earmarked solely for major public infrastructure projects Northland Acres Resurfacing Phases 2 & 3 of IL 160/Old US 50 Drainage Funded through Telecommunications Tax and General Fund surpluses
Fiscal Structure - Small Capital Imp. Fund Established by City Council in 2014 to designate funds earmarked solely for small public infrastructure projects Salt/Equipment Shed Jailhouse Rock Curb/Sidewalk/Guttering N Main/North Creek Crossing Storm Sewer Funded through $50,000 Line of Credit from Community Bank/Utility Tax
Fiscal Structure - Infrastructure Fund Established by City Council in 2014 to be used in conjunction with Capital Improvement Fund Funded through % Non-Home Rule Sales Tax approved by referendum April 2014
Fiscal Structure - Equipment Fund Established by City Council in 2013 to designate funds earmarked for major equipment purchases Replacement schedule to be established to coordinate usage of funds (in conjunction with other restricted funds, where applicable) Funded through Video Gaming revenue
Fiscal Structure - Tax Increment Financing (TIF) Program established by the state to reduce blight in designated areas Consists of property tax collected from City s TIF District Restricted for specific economic development activities and capital improvements within the TIF District
Fiscal Structure - Res. Fund Summary FISCAL YEAR 2018 Restricted 49% Unrestricted 51% Restricted Revenues include Recreation, FICA, IMRF, Water, Sewer, MFT, TIF, Infrastructure Funds, Equipment Funds, and Capital Improvement Funds
Fiscal Structure - Fund Accounting In FY2018, 49% of all City revenues were in Restricted Funds Funds restricted due to State statute or Council decision Factors must be considered by City Council when deliberating capital projects, equipment purchases, personnel, etc
Appropriations vs. Budget City s Fiscal Year is May 1 April 30 Council required by state statute to adopt appropriations ordinance Contains maximum statutory spending levels Budget document prepared by Staff and reviewed/approved by Council Operating budget used to monitor revenues and expenses throughout FY
