National Meeting Development Team Call Agenda
Todays Call Agenda includes updates on the National Meeting logistics, working group assignments, and important briefings. Join the call via phone to participate in the discussions and stay informed about upcoming events. Check out the provided links for more information and access to relevant documents.
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National Meeting Development Team call #3 Agenda Session Working Groups Join by phone 1 (562) 247-8422 passcode 654-773-195# reminder - please remember to enable audio controls via the PIN provided and then use *6 to unmute your line 1/21/20 1
Todays Call Agenda Welcome thanks for your continued participation! o 5 months until our National Meeting! o Recording this call via GoToWebinar will share link afterward o Aimee Fish (ARH rep) is leaving NWS and our team Your National Meeting Leadership Team: o Paula Cognitore, Michelle Mead, Nick Petro, Megan Syner Logistics update Agenda Session Working Group assignments o https://docs.google.com/document/d/17iRgZ2gje9BdG4UPmPzh6i4nJpW BpfTVp06r6Oxh3oA/edit?usp=sharing Instructions, timeline and plan for Working Groups o https://docs.google.com/spreadsheets/d/1luc_5byKTiA89Uj_8sL7KdHo4y AX6EyITWktweun3Ko/edit?usp=sharing Open Discussion 2
National Meeting Logistics Update NOAA s Deputy Under Secretary for Operations (DUSO) has approved our Conference Group Travel Request Our rep from the NOAA Acquisition and Grants Office (AGO) is finalizing our national meeting venue procurement Request For Proposals should be issued soon to hotels in Madison, WI and Des Moines, IA AGO rep knows of two hotels in Madison that are capable and interested in hosting our National Meeting If everything goes well, we should have the hotel contract awarded by April Next WCM-SCH National Meeting check-in briefing with the NWS Executive Council (EC) is Friday, January 31, 2020. 3
Agenda Session Working Groups Agenda Session Working Group assignments o https://docs.google.com/document/d/17iRgZ2gje9BdG4UPmPzh6i4nJpW BpfTVp06r6Oxh3oA/edit?usp=sharing Instructions, timeline and plan for Working Groups o https://docs.google.com/spreadsheets/d/1luc_5byKTiA89Uj_8sL7KdHo4y AX6EyITWktweun3Ko/edit?usp=sharing Open Discussion 4
Planning Team Roster 2019 WCM-SCH National Meeting Name Rich Bandy Decision Support and Integration Branch Chief & PMO IDSS Objective Lead Katie Edwards IDSS Program Manager & PMO IDSS Objective Deputy Lead Wendy Marie Thomas Operations Lead - IDSS Management System (IMS) Roham Abtahi NWS DOT Liason Mark Tew Analysis and Mission Support Division Chief Chris Maier National WCM Alex Lamers WPC WCM Scott Carpenter WR IDSS Program Manager Matt Solum WR IDSS Program Manager Jeff Lorens WR WCM Program Manager Chris McKinney SR IDSS Program Manager Jim Keeney Decision Support and Communication Branch Chief Position Office NOAA email NWSH - AFSO richard.bandy@noaa.gov NWSH - AFSO NWSH - AFSO NWSH - AFSO NWSH - AFSO NWSH - AFSO NCEP - WPC WRH -ISD WRH -ISD WRH -ISD SRH - OSD NWSTC - OCLO katherine.edwards@noaa.gov wendy.marie.thomas@noaa.gov roham.abtahi@noaa.gov mark.tew@noaa.gov chris.maier@noaa.gov alex.lamers@noaa.gov Scott.Carpenter@noaa.gov Matt.Solum@noaa.gov Jeff.Lorens@noaa.gov chris.mckinney@noaa.gov jim.keeney@noaa.gov Megan Taylor Brooke Bingaman Doug Streu Megan Syner Jennifer Zeltwanger Corey Loveland Andy Foster Chance Hayes Pete Fickenscher Paula Cognitore John DeBlock Rick Smith James Paul Noelle Runyan Elinor Lutu-McMoore Michelle Mead Nick Petro John Koch Chris Strong Master Instructor Policy Advisor Master Instructor WCM MIC - CWSU Rep SCH CR IDSS Program Manager WCM SCH NWC/WPOD SCH WCM WCM SCH ESSD Deputy Chief and Regional WCM MIC WCM WCM Regional WCM WCM NWSTC - OCLO NWSH - OCoS NWSTC - OCLO WFO Great Falls MT Kansas City CWSU (Olathe, KS) Chanhassen MN - North Central RFC CRH - ISD WFO Wichita KS Sacramento CA - California-Nevada RFC National Water Center Tuscaloosa AL WFO Birmingham AL WFO Norman OK Tulsa OK - Arkansas-Red Basin RFC ARH WFO Pago Pago AS - Pacific Region WFO Sacramento CA WFO Raleigh NC ERH WFO Baltimore-Washington DC megan.taylor@noaa.gov brooke.bingaman@noaa.gov doug.streu@noaa.gov megan.syner@noaa.gov jennifer.zeltwanger@noaa.gov corey.loveland@noaa.gov andy.foster@noaa.gov chance.hayes@noaa.gov peter.fickenscher@noaa.gov paula.cognitore@noaa.gov john.deblock@noaa.gov richard.smith@noaa.gov james.paul@noaa.gov noelle.runyan@noaa.gov elinor.lutu-mcmoore@noaa.gov Michelle.Mead@noaa.gov Nicholas.Petro@noaa.gov john.koch@noaa.gov Christopher.Strong@noaa.gov
National Meeting Overview Financing $500K strict budget ceiling for this national meeting was approved in August (contingent on our final FY20 Appropriation) This dictates where we conduct the national meeting and limits the total number of attendees to ~240 Managers/NBU Only Executive Leadership determined (again) that this national meeting will be for managers/NBU only Dates set as June 22-26, 2020 Doodle poll was coordinated with all Regions, NCEP, the NWC, and key NWSH Offices. These results were taken to Executive Leadership for the final determination on the dates Location Preliminary cost estimates were created for numerous CONUS cities budget ceiling reduced that list down and eliminated Sacramento CA. In depth market research for 6/22-26/20 was conducted for Kansas City MO, Raleigh NC, Louisville KY, Madison WI, and Des Moines IA. Final determination cleared by Executive Leadership: 1) Downtown Madison WI is the primary choice, downtown Des Moines IA is the alternate Hotel procurement is underway with NOAA Acquisition and Grants Office Conference Group Travel Request approval was also submitted 7
Primary Roles and Responsibilities NWS HQ Planning Team Mark Tew, Rich Bandy, Brooke Bingaman, Katie Edwards, Chris Maier, Paige Marten 1) Coordinating with and briefing Executive Leadership (3 so far) 2) Coordination and clearance of NOAA Group Travel Request 3) Working with NOAA AGO and NWS CFO on hotel procurement 4) Information and instructions to all National Meeting participants National Meeting Development Team WCMs and SCHs from all NWS Regions, NCEP rep, National Water Center rep, CWSU rep, select NWSH reps 1) Developing the sessions on the National Meeting agenda 2) Facilitation and execution of the National Meeting sessions and logistics on-site. Includes capturing notes and actions 3) WCM-SCH National Meeting final report and after-action 4) Coordinating with and updating your fellow WCMs and SCHs 5) Authority to speak on behalf of, and cast votes for, your respective Region/Center regarding the National Meeting 8
National Meeting Outcome and Objectives Outcome - Demonstrated consistency and collaboration in local, regional and national IDSS program implementation in accordance with the 2017 Weather Act, IDSS Service Description Document v.1 issuance, and IDSS Policy Directive. Objectives 1. Review and clarify NWS Impact-based Decision Support Services (IDSS) and Core Partner policy, policy nuance interpretation best practices and IDSS implementation methods. 2. Ensure consistency in local IDSS program implementation, including common operating picture, whole office concept design, national toolsets, processes and technology. 3. In accordance with the 2017 Weather Act, increase IDSS implementation through more effective resource management including best practices in leading culture change, employee health, and the balancing of programmatic responsibilities. 4. Provide Executive Leadership direction and gather feedback on the NWS Strategic Vision and the future role of the WCM/SCH. 9
Draft Agenda Overview Draft agenda was significantly revamped in order to maximize interactivity and focus more on operational issues and best practices Based on overwhelming WCM/SCH feedback from the Google form inputs, the WCM Development Course in August, direct feedback from you (this team), and other informal discussions and meetings over the past six months It was determined that most previous agenda sessions where NWSH was directly sharing information will instead be considered for pre-national meeting webinar series This includes the following: Congressional briefing on the WX Act, Social Science program update, Hazards Simplification project update, David Applegate s USGS-NWS partnership briefing. Executive Leadership is supportive of this balancing of NWS HQ imparting important strategic information with the WCMs/SCHs having more ownership on the national meeting content 10
