Mississippi Department of Finance & Administration Fire Truck Procurement Details
The Mississippi Department of Finance & Administration's Office of Purchasing, Travel & Fleet Management Bureau oversees the procurement process for fire trucks and fire apparatus. The purpose is to provide a centralized source for purchasing, obtaining the best value and pricing for state and local government entities. The scope of services includes marketing, delivery, training, and inspection processes. The Request for Proposal (RFP) process timeline, evaluation criteria, and awarded contracts are outlined in the information provided.
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FIRE TRUCKS & FIRE APPARATUS Lead State Mississippi Department of Finance & Administration Office of Purchasing, Travel & Fleet Management Bureau of Fleet Management
Sourcing Team Idaho New Jersey Daniel Downen Michelina Groninger New Mexico Kathy Sanchez Mississippi Wayne Cranford Billy Beard Tim Hay, NASPO ValuePoint
Purpose Provide a source or sources for the purchase of fire trucks and fire apparatus To obtain best value and more favorable pricing than could be obtained by an individual state or local government entity Award to multiple vendors for convenience and preference of purchasing entities
Scope of Services There are four components that make up the scope of services listed within the Fire Truck Awards: Marketing of Master Agreement by the manufacturer Meeting the delivery needs of the customer Training of customer personnel on apparatus, pump operations, maintenance, and safety Inspection process to include pre-delivery, mid-way inspection and final inspection
RFP Process Original Release date: June 16, 2015 Pre-proposal conference: July 7, 2015 RFP Amendments: None Closing date: August 14, 2015 Proposals received: Two Master Agreements: None-both were deemed non responsive Re-Release of RFP: February 10, 2016 RFP Amendments: None Closing Date: March 31, 2016
RFP Process continued Proposals Received: Seven Master Agreements Awarded: Seven Contract Term: September 1, 2016 August 31, 2019, with two (2) additional one (1) year terms, not to exceed five (5) years total.
Evaluation Criteria Factors correspond to Sections 5, 6 and 7 Points Available Pass/Fail Signed & Completed Cover Letter (Attachment G) Pass/Fail Financial Stability (Section 5.3.4) Pass/Fail Proposal Format Requirements (Section 4.4) 700 Points Available ADMINISTRATIVE & TECHNICAL PROPOSAL CRITERIA 100 5.3.3 References 150 6.7.1. Offeror Profile 300 6.7.2. Scope of Work 150 6.7.3. Customer Service (300 possible total points) 7.1 & Attachment F Cost Response Form 1000 points TOTAL
Evaluation Results All Offerors were afforded the opportunity to clarify their cost response. All offerors were deemed responsive and awarded contracts.
Contracts Awarded Master Agreements were awarded on September 1, 2016 to all seven of the recommended Offerors. Contract # Contractor Contact Address Phone Number 8200025803 Deep South Fire Trucks, Inc. Kyle Sullivan, Sales Manager dsfiretrucks@bellsouth.net 2342 Hwy 49 North Seminary, MS 39479 (601) 721-4166 (601) 721-4168 FAX 8200027989 E-One, Inc. Donald M. Rhodes drhodes@sunbeltfire.com 8050 McGowin Dr. Fairhope, AL 36532 (251) 928-9917 8200027987 Ferrara Fire Apparatus, Inc. Chris Ferrara cferrara@ferrarafire.com 27855 James Chapel Road Holden, LA 70744 (800) 443-9006 (225) 567-5260 FAX 8200027990 HME, Incorporated Rick Vorel rvorel@hmetruck.com 1950 Byron Center Ave. Wyoming, MI 49519 (616) 261-3633 8200027991 Kovatch Mobile Equipment Corp. Philip Gerace pgerace@kmefire.com One Industrial Complex Nesquehoning, PA 18240 (570) 669-5174 8200027988 Pierce Manufacturing Inc. Kristina Spang kspang@piercemfg.com 2600 American Dr. Appleton, WI 59414 (920) 832-3000 8200028187 Rosenbauer South Dakota, LLC Donley Frederickson dfrederickson@rosenbauerameri ca.com 100 3rd Street Lyons, SD 57041 (605) 543-5591
Contract Options Contracts are a discount off of published catalog pricing All of the Contractors catalog options are available under this agreement Six Types of Apparatus are available : Pumpers Aerials Tenders Wild Land AARF Special Support All can be custom made to your specifications
Getting Started Select a Contractor. Complete Participating Addendum Process. Contractor will work with each state/procuring entity to establish pricing for the desired Fire Truck with options at the established base price with discount as awarded. Upon approval by the procuring entity, a purchase order will be issued. For purposes of price verification and auditing, upon receipt of the purchase order the Contractor shall send the Purchaser an order confirmation notification that identifies applicable contract pricing compliance.
Questions? Contract Lead: Billy Beard State of Mississippi Department of Finance and Administration Office of Purchasing, Travel and Fleet Management (601) 359-5171 billy.beard@dfa.ms.gov
PARTICIPATING ADDENDUM PROCESS
PA Process All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any NASPO ValuePoint cooperative Master Agreement
Participating Addendums Through the Participating Addendum, States/Entities may: Select Contractors Include their own State Administrative Fee Include required (unique) terms and conditions Identify options for States or their political subdivisions Request state-specific reporting or other requirements
Opportunities for Participation Three Options for Participation 1. State signs a Participating Addenda for entire state Every legally eligible entity in the state can participate 2. State signs a Participating Addenda for non state entities Every legally eligible entity that is not a STATE agency can participate 3. State does not sign a Participating Addenda Political subdivisions wishing to participate may contact the NASPO ValuePoint Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to sign their own Participating Addendum. Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums.
Step by Step: Participating Addendum templates are available on each Master Agreement page on www.naspovaluepoint.org 1. States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum. States may also contact contractors directly to begin Participating Addendum process. 2. State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process. 3. State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. 4. Contractor signs Participating Addendum and sends back to state for signature. 5. State sends fully executed copy to both contractor and NASPO ValuePoint at PA@naspovaluepoint.org Executed Participating Addendum will be maintained in a repository.
Step by Step: Same Process as Opportunity #1 Participating Addendum templates are available on each Master Agreement page on www.naspovaluepoint.org 1. States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum. States may also contact contractors directly to begin Participating Addendum process. 2. State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the NASPO ValuePoint point of contact throughout the process. 3. State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. 4. Contractor signs Participating Addendum and sends back to state for signature. 5. State sends fully executed copy to both contractor and NASPO ValuePoint at PA@naspovaluepoint.org Executed Participating Addendum will be maintained in a repository.
Step by Step: Participating Addendum templates are available on each Master Agreement page on www.naspovaluepoint.org 1. An email request should be sent to PA@naspovaluepoint.org from entity (email may also be sent from contractor). 2. The email needs to provide the following details: main point of contact from entity, full name of entity, phone number, email address and physical address. 3. NASPO ValuePoint will email State Chief Procurement Officer requesting approval for the entity to execute a Participating Addendum. 4. NASPO ValuePoint will email both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum. 5. Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature. 6. Contractor signs Participating Addendum and sends back to entity for signature . 7. Entity sends fully executed copy to both contractor and NASPO ValuePoint at PA@naspovaluepoint.org Executed Participating Addendum will be maintained in a repository.
Sample PAs are located on the NASPO ValuePoint Website under each master agreement portfolio. Executed Participating Addendum will be maintained on www.naspovaluepoint.org and in a repository. Participating states and entities will be identified on the map of the USA on each Master Agreement page on www.naspovaluepoint.org The Lead State and NASPO ValuePoint do not get involved with negotiations. Only submit completed and negotiated PA s with signatures from both parties. Submit completed PA s in PDF Format. 1. 2. 3. 4. 5. 6.
Thank You Please let NASPO ValuePoint know if we can be of any assistance: *Tim Hay, NASPO ValuePoint Cooperative Development Coordinator thay@naspovaluepoint.org (503) 428-5705 * NASPO ValuePoint Point of Contact for these Master Agreements.
