Ministry of Education Dual Credit Policy Updates
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SCWI Symposium / Symposium IJECT
May 11, 2021 / Le 11 mai 2021
Le document de
politique du Ministère
de 2020
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The Dual Credit policy document was updated in 2020 to align
with current program requirements and expectations.
•
Changes provide enhanced clarity and understanding of
program planning, delivery and requirements.
•
Changes provide educators as well as ministry staff with
enhanced knowledge and clarity of the Dual Credit program.
Purpose of
Policy
Updates
3
Changes made include but are not limited to…
•
Introduction and rationale of the Dual Credit
program (p
.
3):
•
Focus on “re-engagement“ and “succeeding personally and
academically”.
•
Clearly situating the Educational and Career/Life Planning
program at the forefront of students’
own
exploration of
post-
secondary pathway options.
•
Inclusion of activities and forums as an opportunity for
elementary and secondary school students to explore
various
pathways
and
learning environments.
Policy Updates
4
•
Role of the secondary school teacher revised to
ensure clarity (p. 6, 12):
•
Emphasis on the involvement of a secondary school teacher
in
all Dual Credit
programs;
•
Additional details on specific
responsibilities (e.g., adhere to
ministry policies, support well-being and achievement
).
Policy Updates
5
•
Clarification on difference between school
board and college policies (p. 7):
•
Difference in policies and protocols related to criminal
reference checks, transportation and emergency procedures
and processes.
•
Reference to Creating Pathways to Success,
2013 (p. 10):
•
Dual Credit
programs support a school’s Education and
Career/Life Planning Program.
•
Emphasis on
c
ollege experience (p. 14):
•
Through a college-delivered course or trip to the college
campus.
Policy Updates
6
•
Supports and services for students (p. 21):
•
Before the end of the first class, colleges to inform students
of available supports and services
.
•
Changes to assessment and withdrawal dates
(p. 25):
•
Dual Credit
teacher should seek input of college instructor,
when possible
.
•
Awareness of differences between withdrawal dates of
colleges and school boards
.
Policy Updates
7
•
Procedure if student exceeds four-credit limit
(p. 27):
•
If student earns more than
four Dual Credits, student to
select four optional college-delivered Dual Credits to include
on Ontario Student Transcript.
•
Selection criteria for admission (p. 29):
•
Re-ordered to include three categories at the start of the
Appendix.
•
Removal of reference to “underachieving” and replaced
with “not meeting their full academic potential”.
Policy Updates
8
•
Clarification in Section 3.3: Language of
Instruction Protocols for Exceptional
Circumstances (p. 21):
•
In exceptional circumstances, a secondary school student
in the English-language system may be allowed to enrol in
a Dual Credit course of a French-language college, and
vice-versa. The same selection criteria apply as for all Dual
Credit students. A signed protocol should be in place prior
to the start of the course.
Policy Updates
9
•
Clarification in 3.3, Cont’d:
Please keep the following in mind as you implement:
•
Ultimate goal
- that the best option for the student’s
secondary success and smooth transition to PSE studies
be chosen, according to their pathways planning.
•
The
Individual Pathways Plan (IPP)
is key to the
student’s planning process.
•
Situation to avoid -
student completes the Dual Credit
course successfully and cannot have it shown on their
report card and transcript as the requirements have not
been followed.
Policy Updates
10
Student of an English-language school board taking a Dual Credit at a
French-language college:
•
The student is counted in the French-language RPT in
EDCS.
•
The English-language school board and French-language
college receive their benchmark funding from the French-
language RPT
.
•
The English-language school board is added to the list of
participating boards under the Dual Credit program of the
French-language RPT in the appropriate
change cycle.
Policy Updates
•
Clarification in 3.3 -
An Example:
11
Quelques astuces, dans le cas d’un / d’une élève d’une école
secondaire d’un conseil scolaire de langue française (CSLF) qui
s’inscrit à un cours à DRC d’un collège de langue anglaise (LA) :
•
L’élève, le CSLF—à l’EPR de LA dans la SACD
•
CSLF réclame son MR de l’EPR de LA
•
Vérifier politiques et procédures du conseil de LF
Policy Updates
P
Clarification -- Partie 3,3 :
Un exemple:
12
Élève d’un CSLA qui suit un
cours à DRC d’un collège de LF :
•
L’élève est compté au sein de
l’EPR de LF dans la SACD.
•
Le CSLA et le collège de LF
reçoivent leur montant
repère de l’EPR de LF.
•
Le CSLA est ajouté à la liste
des conseils participants au
programme à DRC de l’EPR de
LF au cycle de changement
approprié.
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:
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Élève d’un CSLF qui suit un cours à
DRC d’un collège de LA :
•
L’élève est compté au sein de
l’EPR de LA dans la SACD.
•
Le CSLF et le collège de LA
reçoivent leur montant repère
de l’EPR de LA.
•
Le CSLF est ajouté à la liste des
conseils participants au
programme à DRC de l’EPR de
LA au cycle de changement
approprié.
13
Avez-vous
des
questions?
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Whiteboard Question 2
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What are your biggest course code challenges regarding
your Dual Credit course code requests?
College-delivered courses:
College courses or Level 1
apprenticeship programs delivered by a college professor
or instructor.
Credit is
recorded on the college record
using college course codes, and also
on the Ontario
Student Transcript (OST), using a special Dual Credit
course code
(e.g., TMH4T Fanshawe C: Equipment
Maintenance MOPT-1001) assigned by the Ministry of
Education.
Course Codes 101
P
Two Broad Categories of Dual Credit Courses,
Section 1.7 in
Dual Credit
Policy (p. 7)
17
Team-taught courses
: Courses in which college or
apprenticeship course content is taught by a college professor
or instructor and closely matched secondary course content is
taught by a secondary school teacher. Students are eligible to
receive credit for the college course, which is recorded on the
college record, and for the secondary school course, which is
recorded on the OST.
The code for the secondary school course
(not the college course) is recorded on the OST
(e.g., TTJ4C,
Transportation Technology), followed by the term “Dual Credit”
in parentheses.
Course Codes 101
P
Two Broad Categories of Dual Credit Courses,
Section 1.7 in Dual Credit Policy (p. 7)
P
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18
The ministry Dual Credit policy document, 2020:
http://www.edu.gov.on.ca/eng/teachers/studentsuccess/dual.html
•
In the new
Resources
section at the back of the document:
see link to the OST Manual, 2013, and to the ONCAT site.
The
course codes page
on the SCWI Web site:
http://scwi.ca/scwi/coursecodes.php
•
Dual Credit course code request form for the current academic year
•
Most recent ministry course codes list
•
Existing course titles by subjects and codes
•
Additional information on ministry Dual Credit course codes
•
Memo on reporting modular Level 1 courses
•
Webinars
EDCS
504 extracts
•
Scan the “Ministry/Secondary Course Code” column for “TBDs”
Course Codes 101 - Resources
19
Course Codes 101
Dual Credit Course Code Conventions
20
Course Codes 101
Level 1 DCCC Examples
•
TKA4Y Cuisinier/Cuisinière OZS4T NIVEAU 1 APP A: Cuisinier/Cuisinière 415A
415A 3.00 09/01/2011 60 360
•
TOL4Y Praticienne ou praticien du développement de l’enfant COLLÈGE
BORÉAL C: Praticienne ou praticien du développement de l’enfant 620C
(Modules) 620C (Modules) 2 01/01/2018 60 198
Exemples de codes de cours pour niveaux 1 à DRC
21
•
Level 1
Apprenticeship Dual Credit programs must provide
students the opportunity to complete the entire Level 1, with the
following exceptions:
•
CYW, CDP, EA, and DSW.
•
These four are
modular
Dual Credit Level 1 courses.
•
In the OST, the word “modules” will appear in brackets after the
name of each of these four trades.
•
Why? Because “partial” was already taken--for partial
success in a Dual Credit.
•
For more information on reporting modular Level 1
apprenticeship in-school training Dual Credits, download
the
January 2018 memo to RPTs
located on this Web page, :
•
http://scwi.ca/scwi/coursecodes.php
Course Codes 101
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22
The Ministry of Education determines the OSSD credit
value for each college-delivered college course.
A college course needs to be at least 42 hours in length
to count as a full OSS credit.
Secondary credit values for Dual Credit courses are
available on the Dual Credit course code list.
Course Codes 101
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Dual Credit Course Code Process
•
Dual Credit Course Code
Request Form can be found on SCWI
website under Course Codes page.
http://scwi.ca/scwi/coursecodes.php
•
Due dates for each submission period are found in:
•
The Dual Credit course code Request Form, and the
Calendar
of Important Dates
on SCWI website home page.
•
Course code request due dates are first sent to RPTs in
CODE’s annual memo on
Contract Changes
for the following
academic year.
•
Example: see email from David Armstrong of June 25,
2020, entitled ‘S
CWI IJECT 2020-21 Change Cycles Memo
REVISED.’
Request
F
orm from RPT to
EDU
24
•
Return RPT submission with a “Confirmation Receipt” of the
submission.
•
Ensure the following is
completed and accurate,
and if not,
return to sender:
EDU
Reviews Request Form for Approval
Date
College Name
College Contact and
RPT Coordinator
College Course Name
College Course Code
College Course Description
Language of Instruction
Hours of Instruction
Passing Mark
Proposed Ministry Course
Code
Dual Credit Course Code Process
25
•
EDU may occasionally get codes questions referred
to them from an RPT or CODE.
•
Each Vendor has a representative.
•
Each school board has a lead who liaises with its
vendor and with OnSIS.
•
If a school board asks what the 6
th
character is
for, direct the board to its lead!
Additional Information
Dual Credit Course Code Process
P
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Q
#
5
26
27
2021 SCWI Symposium—EDU Workshop on DC
Policy Document of 2020 and Course Codes 101
DCCC Process
•
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(Course codes may be requested once they’ve been pre-
approved via email from CODE or have been approved in
EDCS in a cycle change.)
•
Is the course code I’m requesting for this new Dual Credit
course already in use for another Dual Credit course
offered by
the same college
? (If so, it cannot be used.)
CHECKLIST -- Dual Credit Course Code Requests
for Submission to EDU
28
2021 SCWI Symposium—EDU Workshop on DC
Policy Document of 2020 and Course Codes 101
DCCC Process
•
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)
•
Has the Dual Credit course code I’m requesting
never
been used before for a Dual Credit course? If this is the
case, before submitting my request to the ministry, have I
checked to see if another suitable Dual Credit course code
can be found that’s already in use for a similar college
course
of another college
to request instead? (We don’t
want to run out of Dual Credit course codes!)
CHECKLIST -- Dual Credit Course Code Requests
for Submission to EDU
29
2021 SCWI Symposium—EDU Workshop on DC
Policy Document of 2020 and Course Codes 101
DCCC Process
•
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(Dual Credit courses must be regular college courses.)
•
Are the college course name, college course code and college
course description that I’ve provided in my request the same as
they appear in the college course calendar? (They should be!)
CHECKLIST -- Dual Credit Course Code Requests
for Submission to EDU
30
2021 SCWI Symposium—EDU Workshop on DC Policy
Document of 2020 and Course Codes 101
DCCC Process
•
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(
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d
a
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a
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?
•
If I’m with a school board, once I’ve completed the
request, have I run it by the college RPT member(s) who
is (are) responsible for college course codes for
feedback? If I’m with a college, have I run my completed
request by the school board member(s) involved in this
request for feedback?
•
Have I given my request a filename that follows the format
indicated in the form?
CHECKLIST -- Dual Credit Course Code Requests
for Submission to EDU
Avez-vous
des
questions?
A
n
y
q
u
e
s
t
i
o
n
s
?
P
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l
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Q
#
6
31
Merci de
votre participation
à notre atelier !
3
3
T
h
a
n
k
y
o
u
f
o
r
j
o
i
n
i
n
g
o
u
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w
o
r
k
s
h
o
p
.
C
o
n
t
a
c
t
I
n
f
o
r
m
a
t
i
o
n
/
N
o
s
c
o
o
r
d
o
n
n
é
e
s
:
Alisha Bhanji, Senior Policy Advisor:
alisha.bhanji@ontario.ca
Daniel Denommé, Education Officer:
daniel.denomme@ontario.ca
Lynn Grittani, Agente d’education :
lynn.grittani@ontario.ca
34
The Ministry of Education updated its Dual Credit policy document in 2020 to enhance clarity, alignment with program requirements, and understanding of program planning and delivery. Changes cover various aspects including the role of educators and the promotion of post-secondary pathways.
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Insert ministry name here Ministry of Education Dual Credit Policy and Course Codes 101 Introduction au document de politique du Minist re de 2020 et aux codes de cours de la DRC SCWI Symposium / Symposium IJECT May 11, 2021 / Le 11 mai 2021
Ministry Dual Credits Policy Document 2020 Le document de politique du Minist re de 2020 WHITEBOARD QUESTION #1 2
Purpose of Policy Updates The Dual Credit policy document was updated in 2020 to align with current program requirements and expectations. Changes provide enhanced clarity and understanding of program planning, delivery and requirements. Changes provide educators as well as ministry staff with enhanced knowledge and clarity of the Dual Credit program. 3
Policy Updates Changes made include but are not limited to Introduction and rationale of the Dual Credit program (p. 3): Focus on re-engagement and succeeding personally and academically . Clearly situating the Educational and Career/Life Planning program at the forefront of students own exploration of post- secondary pathway options. Inclusion of activities and forums as an opportunity for elementary and secondary school students to explore various pathways and learning environments. 4
Policy Updates Role of the secondary school teacher revised to ensure clarity (p. 6, 12): Emphasis on the involvement of a secondary school teacher in all Dual Credit programs; Additional details on specific responsibilities (e.g., adhere to ministry policies, support well-being and achievement). 5
Policy Updates Clarification on difference between school board and college policies (p. 7): Difference in policies and protocols related to criminal reference checks, transportation and emergency procedures and processes. Reference to Creating Pathways to Success, 2013 (p. 10): Dual Credit programs support a school s Education and Career/Life Planning Program. Emphasis on college experience (p. 14): Through a college-delivered course or trip to the college campus. 6
Policy Updates Supports and services for students (p. 21): Before the end of the first class, colleges to inform students of available supports and services. Changes to assessment and withdrawal dates (p. 25): Dual Credit teacher should seek input of college instructor, when possible. Awareness of differences between withdrawal dates of colleges and school boards. 7
Policy Updates Procedure if student exceeds four-credit limit (p. 27): If student earns more than four Dual Credits, student to select four optional college-delivered Dual Credits to include on Ontario Student Transcript. Selection criteria for admission (p. 29): Re-ordered to include three categories at the start of the Appendix. Removal of reference to underachieving and replaced with not meeting their full academic potential . 8
Policy Updates Clarification in Section 3.3: Language of Instruction Protocols for Exceptional Circumstances (p. 21): In exceptional circumstances, a secondary school student in the English-language system may be allowed to enrol in a Dual Credit course of a French-language college, and vice-versa. The same selection criteria apply as for all Dual Credit students. A signed protocol should be in place prior to the start of the course. 9
Policy Updates Clarification in 3.3, Cont d: Please keep the following in mind as you implement: Ultimate goal - that the best option for the student s secondary success and smooth transition to PSE studies be chosen, according to their pathways planning. The Individual Pathways Plan (IPP) is key to the student s planning process. Situation to avoid - student completes the Dual Credit course successfully and cannot have it shown on their report card and transcript as the requirements have not been followed. 10
Policy Updates Clarification in 3.3 - An Example: Student of an English-language school board taking a Dual Credit at a French-language college: The student is counted in the French-language RPT in EDCS. The English-language school board and French-language college receive their benchmark funding from the French- language RPT. The English-language school board is added to the list of participating boards under the Dual Credit program of the French-language RPT in the appropriate change cycle. 11
Policy Updates PClarification -- Partie 3,3 : Un exemple: Quelques astuces, dans le cas d un / d une l ve d une cole secondaire d un conseil scolaire de langue fran aise (CSLF) qui s inscrit un cours DRC d un coll ge de langue anglaise (LA) : L l ve, le CSLF l EPR de LA dans la SACD CSLF r clame son MR de l EPR de LA V rifier politiques et proc dures du conseil de LF 12
Clarification : Exemples l ve d un CSLF qui suit un cours DRC d un coll ge de LA : l ve d un CSLA qui suit un cours DRC d un coll ge de LF : L l ve est compt au sein de l EPR de LA dans la SACD. L l ve est compt au sein de l EPR de LF dans la SACD. Le CSLF et le coll ge de LA re oivent leur montant rep re de l EPR de LA. Le CSLA et le coll ge de LF re oivent leur montant rep re de l EPR de LF. Le CSLF est ajout la liste des conseils participants au programme DRC de l EPR de LA au cycle de changement appropri . Le CSLA est ajout la liste des conseils participants au programme DRC de l EPR de LF au cycle de changement appropri . 13
Any questions? Avez-vous des questions? 14
Dual Credits Course Codes 101 Introduction aux codes de cours de la DRC Poll Qs #1 & #2 15
Whiteboard Question 2 What are your biggest course code challenges regarding your Dual Credit course code requests? 16
Course Codes 101 PTwo Broad Categories of Dual Credit Courses, Section 1.7 in Dual Credit Policy (p. 7) College-delivered courses: College courses or Level 1 apprenticeship programs delivered by a college professor or instructor. Credit is recorded on the college record using college course codes, and also on the Ontario Student Transcript (OST), using a special Dual Credit course code (e.g., TMH4T Fanshawe C: Equipment Maintenance MOPT-1001) assigned by the Ministry of Education. 17
Course Codes 101 PTwo Broad Categories of Dual Credit Courses, Section 1.7 in Dual Credit Policy (p. 7) Team-taught courses: Courses in which college or apprenticeship course content is taught by a college professor or instructor and closely matched secondary course content is taught by a secondary school teacher. Students are eligible to receive credit for the college course, which is recorded on the college record, and for the secondary school course, which is recorded on the OST. The code for the secondary school course (not the college course) is recorded on the OST (e.g., TTJ4C, Transportation Technology), followed by the term Dual Credit in parentheses. Poll Q #3 18
Course Codes 101 - Resources The ministry Dual Credit policy document, 2020: http://www.edu.gov.on.ca/eng/teachers/studentsuccess/dual.html In the new Resources section at the back of the document: see link to the OST Manual, 2013, and to the ONCAT site. The course codes page on the SCWI Web site: http://scwi.ca/scwi/coursecodes.php Dual Credit course code request form for the current academic year Most recent ministry course codes list Existing course titles by subjects and codes Additional information on ministry Dual Credit course codes Memo on reporting modular Level 1 courses Webinars EDCS 504 extracts Scan the Ministry/Secondary Course Code column for TBDs 19
Course Codes 101 Dual Credit Course Code Conventions Ministry of Education Dual Credit Course Codes Convention All codes have 5 characters 1stcharacter indicates subject discipline 2ndcharacter indicates specialization within discipline 3rdcharacter indicates further specialization; no intelligence 4thcharacter is always a 4; these are Grade 12 courses BAC4T B Business A Accounting C Financial 4 Grade 12 5thcharacter is T for college courses, Y for Level 1 apprenticeship T college course 20
Course Codes 101 Level 1 DCCC Examples Exemples de codes de cours pour niveaux 1 DRC TKA4Y Cuisinier/Cuisini re OZS4T NIVEAU 1 APP A: Cuisinier/Cuisini re 415A 415A 3.00 09/01/2011 60 360 TOL4Y Praticienne ou praticien du d veloppement de l enfant COLL GE BOR AL C: Praticienne ou praticien du d veloppement de l enfant 620C (Modules) 620C (Modules) 2 01/01/2018 60 198 21
Course Codes 101 Level 1 Apprenticeship Dual Credit programs must provide students the opportunity to complete the entire Level 1, with the following exceptions: CYW, CDP, EA, and DSW. These four are modular Dual Credit Level 1 courses. In the OST, the word modules will appear in brackets after the name of each of these four trades. Why? Because partial was already taken--for partial success in a Dual Credit. For more information on reporting modular Level 1 apprenticeship in-school training Dual Credits, download the January 2018 memo to RPTs located on this Web page, : http://scwi.ca/scwi/coursecodes.php Poll Q #4 22
Course Codes 101 Can a student earn a secondary credit for an 18-hour Dual Credit college course? NO The Ministry of Education determines the OSSD credit value for each college-delivered college course. A college course needs to be at least 42 hours in length to count as a full OSS credit. Secondary credit values for Dual Credit courses are available on the Dual Credit course code list. 23
Dual Credit Course Code Process Request Form from RPT to EDU Dual Credit Course Code Request Form can be found on SCWI website under Course Codes page. http://scwi.ca/scwi/coursecodes.php Due dates for each submission period are found in: The Dual Credit course code Request Form, and the Calendar of Important Dates on SCWI website home page. Course code request due dates are first sent to RPTs in CODE s annual memo on Contract Changes for the following academic year. Example: see email from David Armstrong of June 25, 2020, entitled SCWI IJECT 2020-21 Change Cycles Memo REVISED. 24
Dual Credit Course Code Process EDU Reviews Request Form for Approval Return RPT submission with a Confirmation Receipt of the submission. Ensure the following is completed and accurate, and if not, return to sender: Date College Name College Contact and RPT Coordinator College Course Name College Course Code College Course Description Language of Instruction Hours of Instruction Passing Mark Proposed Ministry Course Code 25
Dual Credit Course Code Process Additional Information EDU may occasionally get codes questions referred to them from an RPT or CODE. Each Vendor has a representative. Each school board has a lead who liaises with its vendor and with OnSIS. If a school board asks what the 6thcharacter is for, direct the board to its lead! Poll Q #5 26
DCCC Process CHECKLIST -- Dual Credit Course Code Requests for Submission to EDU Have I put reminders in my calendar for this academic year s submission deadlines for requests for course codes for college-delivered Dual Credit courses? Is this new Dual Credit course approved in EDCS for delivery? (Course codes may be requested once they ve been pre- approved via email from CODE or have been approved in EDCS in a cycle change.) Is the course code I m requesting for this new Dual Credit course already in use for another Dual Credit course offered by the same college? (If so, it cannot be used.) 2021 SCWI Symposium EDU Workshop on DC Policy Document of 2020 and Course Codes 101 27
DCCC Process CHECKLIST -- Dual Credit Course Code Requests for Submission to EDU Is the new Dual Credit course I m requesting team- taught? (There is no need to request a distinct ministry Dual Credit course code for a team-taught course, which uses a secondary Ontario curriculum course code.) Has the Dual Credit course code I m requesting never been used before for a Dual Credit course? If this is the case, before submitting my request to the ministry, have I checked to see if another suitable Dual Credit course code can be found that s already in use for a similar college course of another college to request instead? (We don t want to run out of Dual Credit course codes!) 2021 SCWI Symposium EDU Workshop on DC Policy Document of 2020 and Course Codes 101 28
DCCC Process CHECKLIST -- Dual Credit Course Code Requests for Submission to EDU Is the course code I m requesting for this new Dual Credit course a logical fit for the course subject/discipline? (Use the ministry resources mentioned in the course code request form & on the course codes page on SCWI.ca to help you determine this.) Is this Dual Credit course a regular college course? (Dual Credit courses must be regular college courses.) Are the college course name, college course code and college course description that I ve provided in my request the same as they appear in the college course calendar? (They should be!) 2021 SCWI Symposium EDU Workshop on DC Policy Document of 2020 and Course Codes 101 29
DCCC Process CHECKLIST -- Dual Credit Course Code Requests for Submission to EDU Have I checked that I ve submitted Dual Credit course code closures on the request form for any Dual Credit courses that the Regional Planning Team (RPT) is sure will not be offered again? If I m with a school board, once I ve completed the request, have I run it by the college RPT member(s) who is (are) responsible for college course codes for feedback? If I m with a college, have I run my completed request by the school board member(s) involved in this request for feedback? Have I given my request a filename that follows the format indicated in the form? 30 2021 SCWI Symposium EDU Workshop on DC Policy Document of 2020 and Course Codes 101
Any questions? Avez-vous des questions? Poll Q #6 31
Thank you for joining our workshop. Merci de votre participation notre atelier ! 33
Contact Information / Nos coordonnes : Alisha Bhanji, Senior Policy Advisor: alisha.bhanji@ontario.ca Daniel Denomm , Education Officer: daniel.denomme@ontario.ca Lynn Grittani, Agente d education : lynn.grittani@ontario.ca 34
