Migration to Oracle
This content provides information and recommendations for migrating to Oracle, specifically related to Oracle Grant Structure, migration of active awards, expense accounts, award billing information, and important issues to consider. It details the process of migrating awards, accounts, billing data, and historical information, along with criteria for migration and actions to take to ensure a smooth transition.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Migration to Oracle Information and recommendations January 2023
Oracle Grant Structure Defines the basic details of the funding provided by the sponsor Defines association with related sponsored project(s) Allocates funding to associated sponsored project(s) Allows for monitoring of consolidated financial performance at the award level Award Project or Projects Collects and processes award-based expenditures Generates invoices for awards (per contract billing plan) Recognizes revenue for awards (per contract revenue plan) Allows for monitoring of detailed financial performance at the project level Defines the billing plan Defines the revenue plan Defines association with related sponsored project(s) Allows for monitoring of consolidated revenue and invoices at the award level Contract 2
Migration of Active Awards Kuali Award Oracle Grant All Kuali Awards that have a performance end date beyond 01/01/2024 will be migrated All awards that have not been closed (i.e. final financial report, or invoice has not been processed, awards that have overdrafts or pending balances) The objective is to close as many awards in KFS in order to avoid having information in two different systems. 3
Migration of Active Awards Each expense account Oracle Project Every KFS Expense Account associated to an open award will be migrated as an Oracle PPM Project, regardless if the expense account is expired or not Awards that have committed cost share, an Oracle PPM Project will be created for monitoring the cost share. The budgeted cost share amount will be entered using Expenditure Category, Supplies The recommendation is to clean up all the KFS expense accounts with an overdraft Negative budgets will not be migrated. Oracle does not allow negative budgets in PPM Budgets in SUB8 will be migrated to the Expenditure Category, Supplies 4
Migration of Active Awards Award Billing Information Oracle Contract Amount invoiced will be migrated as a summarized total Fully or Partially Unpaid Invoices will be migrated to the A/R Module 5
Important Issues Historical Information pre 01-01-2024 will be a summarized total at the budget category or expenditure type level Users will be able to obtain detailed information in Decision Support for any activity prior to 01-01-2024 The relationship between the Kuali Object Code to PPM Expenditure Type might be one to one, but there are cases in which various objects codes will be grouped to one Expenditure Type Oracle has various dates that control the activities of a project. For financial reporting & final invoice processing, the critical date is the Oracle close date, which could be the performance end date or after, depending on the terms of the award and university guidelines. Oracle triggers a warning when there is an overdraft Budgets will be approved by the Project Manager (UCD Fiscal Approver). No expenditure can post until this process had been done. If an award has cost share, a separate project will be set up to track the cost share expenditures. 6
