Managing Versioning in Digital Archives Workflow
Learn about versioning in digital archives and how to manage updated versions of digital objects in a permanent storage repository. Explore the workflow for replacing obsolete versions, communicating changes, and updating associated metadata.
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Versioning in Digital Archives: A Workflow Laura Alagna University of Chicago Library lalagna@uchicago.edu SAA Metadata and Digital Object Roundtable Annual Meeting Washington, DC 13 August 2014
Some context The University of Chicago Library Digital Repository (LDR) is: A dark archive Designed to be permanent; provide long term storage and preservation PREMIS compliant 20+ TB of data MDOR Annual Meeting, 13 August 2014
The issues Scenario: you receive updated versions of digital objects already in your (permanent, long term) Digital Repository How are digital objects in permanent storage replaced? What happens to the obsolete versions? How can you communicate the changes that have occurred? MDOR Annual Meeting, 13 August 2014
An example The Chicagoan, vol. 8 issue 3 www.chicagoan.lib.uchicago.edu Our copy New York Public Library copy MDOR Annual Meeting, 13 August 2014
Our workflow 2. Compose a .txt containing all relevant information on the versioning event 3. Move the obsolete version files to the repository_old directory 1. Create a mirrored directory in repository_old 6. Update other associated metadata (if applicable) 5. Copy the new version files to the repository directory 4. Copy the .txt back to the main repository directory MDOR Annual Meeting, 13 August 2014
Metadata example MDOR Annual Meeting, 13 August 2014
Our workflow 2. Compose a .txt containing all relevant information on the versioning event 3. Move the obsolete version files to the repository_old directory 1. Create a mirrored directory in repository_old 6. Update other associated metadata (if applicable) 5. Copy the new version files to the repository directory 4. Copy the .txt back to the main repository directory MDOR Annual Meeting, 13 August 2014
