Key Updates from Operational Meeting - September 2021

Operational Update Meeting September 23, 2021

Agenda Human Resources General HR Updates HCM Workday Updates Updates by areas: Salary Administration, Benefits / Leave, and Recruitment, Employee Relations, etc Financial Services Finance Workday Configuration Updates General Finance Updates, Information, and Reminders

Updates from Human Resources

General HR Updates Contact Cheri Carley Proposed policy: NSHE Vax mandate To be discussed at Sept 30 BOR special meeting Questions/concerns may be emailed to Christine Hayes, chaynes@nshe.nevada.edu Subscribe to BOR agendas and upcoming meetings - https://nshe.nevada.edu/contact/subscribe/ Terms/end jobs - thank you for acting! (More from Connie & Theresa coming up)

New Process: Employment and Wage Verifications UNLV has partnered with i2Verify, an income and wage verification company to execute employment and wage verification requests and public service loan agreement requests for current and former employees. Benefits include: Quicker verifications: i2Verify s online portal is available 24 hours a day, 7 days a week, greatly reducing turnaround time for requests. Improved security: i2Verify validates the identity of requestors using multi-factor authentication Employees are notified when someone requests their employment verification Employees have access to a complete audit trail of every request submitted for their information. This includes details about who submitted the request and what information they requested Free of charge: Both current and former UNLV employees can request employment and income verifications at no charge

Employment and Wage Verifications Who? What? Where? Visit the UNLV Employment Verification Requests webpage for more information Visit the i2verify customer webpage to create a personal account Support is available by calling i2Verify at 1-888-458-6319 For additional information and questions: UNLV Human Resources hr@unlv.edu

HCM Workday Configuration Updates Contact Anthony Guinan Costing Override Routing for Period Activity Pay assignments Effective 9/8, Costing Overrides on PAP assignments will now route to the HR Finance Coordinator(s) associated with the worktag used, rather than the HRFC of the default account If override is 100% external account, the costing step routes to HRFC of external account only If override is 50% default and 50% external account, the costing step will route to the HRFC of both accounts and is first come, first served for approval

Workday Homepage Updates Contact Anthony Guinan Workday Homepage - User Interface Aesthetics Workday 2021 R2 in Production 9/13 Search bar relocated to the middle of the screen Recent Searches and commonly used Search Categories are summarized in the drop-down of the search bar when clicked New Quick Access shortcut in the upper right corner (four boxes icon) to get to My Shortcuts and Most Used Apps

Salary Administration Contact Connie Nolan Urgent Reminder: Onboarding Tasks in Workday Business managers, supervisors and department AA s should follow up regularly on your employee s onboarding status by using the Onboarding Status Summary report in Workday. You can sort by your supervisory organization and the employee types - hourly, letter of appointment, postdoctoral scholar, graduate assistant, resident, classified and faculty. If your employee has not completed the initial tasks, other tasks will be delayed, including the process to complete the Form I-9. The Form I-9 task is the department s responsibility to remain compliant with federal regulations. Please, check today to see who has not completed their onboarding steps and work with your employees to maintain compliance. Note: Do not attach any documents to the I-9 business process in Workday.

Terminating / End Jobs Contact Connie Nolan Urgent Reminders: Terminating/End Jobs Next month Workday will be charging NSHE for all employees showing as active even if they are not receiving pay. Please log into Workday, run Positions to be Ended report and terminate or end any additional jobs if the employee is no longer actively working. PTI are exempt, as their FTE is set to zero between semesters. If they will not be returning, then you should terminate. Note: You cannot end a primary job. If there is more than one job, a switch primary job should take place so you are then able to end your job when it is no longer the primary job.

Student Employment` Contact Theresa Barrett Clark Over 1,500 students + 350 supervisors in 32 departments/business units/schools Student hires since August 1: 442 Workday: Terminations/End Jobs: Effective date is the termination/end job date however if there is a WD process after that date you will receive an error message, please use that date and add comments. Last day worked - always use the last day they were paid (Profile > Pay > Pay Result > Time Entry or run Time Blocks Report (New Hours Worked Report) - HCM - CR (NSHE)) *must be direct supervisor or have timekeeper role Pay through date is always the end of the following month. If term date = 5/01/2021, then PTD is 6/30/2021. Prior to termination, please ensure there are no other active jobs. Prior to end job, check that it is not the primary, if it is, then use the Primary Job Switch, allow for that to be completed, then process the end job. Multiple Jobs: Prior to adding an additional job, review work hours as to not exceed the 20 hour limit.

Classification and Compensation Contact Damaris Aguirre Compensation/Classification is currently experiencing a peak period as department s prepare to fill newly approved positions. Our area is in the process of hiring temporary assistance to help expedite the current backlog of items. We appreciate your patience with items submitted to our area. Should you have any concerns, please contact Damaris Aguirre.

Updates from Financial Services

FIN Workday Configuration Updates Contact Elora Paik 2021R2 Intercompany journal performance enhancements Budget Date on Spend Authorizations, will be really helpful next June Search performance enhancements contextualized buttons and predictor 20 token limit filters Sprint#5 - thru November 11 October 1, 2021 - GSA rates; mostly remaining at fy21 levels Many, many, many new state payroll income tax tables being created to support remote work arrangements New priorities being staged for more enhancements this sprint; stay tuned.

Check Printing September Payments Accounts Payable continues to issue weekly ACH payments with paper checks issued once a month. Check printing for September will be: Tuesday, September 28 Drive-up services are provided on the date of printing for those checks that require special handling. Please email racquel.rodriguez@unlv.edu prior to 7 p.m. the day before the distribution date to arrange check pickup. Check Distribution for the Holiday Season: Tuesday, October 26, 2021 Thursday, November 18, 2021 - NOTE: Early to accommodate 4-day weekend and holiday mailing Monday, December 27, 2021 Whenever possible, please recommend that suppliers register for ACH payment as the most convenient and expedient method to receive payments. Contact accountspayable@unlv.edu for any urgent payments.

Reminders Next Meeting Date: Thursday, October 21, 2021 Time: 9 a.m. 10 a.m. Visit the Headlines from Business Affairs website to download a comprehensive copy of this PowerPoint presentation Complete a short survey to let us know how we can improve Send questions and suggestions to headlines@unlv.edu

Questions?