International Student Admission and Agent Compliance Guidelines
Detailed information on compliance requirements for international student admissions and education agents in Victoria, covering aspects such as CRICOS provider codes, marketing practices, student engagement before enrollment, formalization of enrollment, and guidelines for education agents. The content outlines age requirements, visa application policies, and procedures for admission and enrollment of international students in Victorian government schools.
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ADMISSIONS AND AGENTS Level 2 Compliance CRICOS Provider Name and Code: Department of Education and Training, 00861K
Marketing Information and Practices Tools Marketing information and practices Schools must display CRICOS Provider Name and Code National Code Standard 1 Schools cannot offer a place to an international student prior to the formal RTP process
Student Engagement Before Enrolment Student engagement before enrolment DET (IED) sets admission requirements for prospective international students and assesses all applications from overseas students for admission to a CRICOS registered Victorian government school. Schools cannot directly or indirectly offer an international student a place in their school. With the exception of the audition / interview for VCASS, schools are NOT to impose additional entry requirements on international students. International students progressing from Year 6 to Year 7 (i.e. from primary school to secondary school) are no longer required to submit a new application to be enrolled in Year 7 (neither do students enrolled in a P-9 or P-10 College). Students will be contacted by IED to arrange the transition. Students must complete at least half of the last academic year and cannot skip one year level entirely. Tools Age requirements for visa applications: ISP Admission and Enrolment Policy and Procedure Standard students must be aged 6 or older at the time of applying for the visa Standard students must also be: less than 17 years old when starting Year 9 National Code Standard 2 less than 18 years old when starting Year 10 less than 19 years old when starting Year 11
Formalisation of Enrolment Formalisation of enrolment Tools Raising of the invoice of tuition fees and application fee only once the written Standard Written agreement agreement is SIGNED Fees are paid directly by the family to DET; agents are not permitted to accept Study Abroad Written agreement any funds on DET s behalf National Code Standard 3 Proof of OSHC before issuing a CoE Students 18 and over at the time of enrolment will need to sign the written agreement as well as the parent/legal guardian
Education agents Tools Education agents Education Agent Performance and Conduct Form More robust screening and compulsory training by IED If your school is contacted by an unaccredited agent, please forward Education Agent Visit Evaluation Form their enquiry to international@education.vic.gov.au Provide feedback to IED on agents performance Agent register National Code Standard 4
Younger Overseas Students Younger overseas students Tools There are minimum requirements in relation to the information that ISP Student Orientation Checklist must be provided at orientation. These minimum and mandatory ISP Student Safety Card Procedure requirements are detailed in the ISP Student Orientation Checklist Schools must provide international students with a Student Safety National Code Standard 5 Card at the time of commencement of the course, i.e. Orientation. The Student Safety Card does not need to be provided in advance, the student must receive the card on their first day.
Completion Within Expected Duration Completion within expected duration Tools Enrolment duration for Year 7 students cannot exceed 6 years. Please National Code Standard 9 enrol Year 7 students until end of Year 12. Year 7 students needing ELC have 3 options: Option 1: ELC Term 1 Start Year 7 Term 3. Option 2: Private ELC for 20 weeks Term 3 Start Year 7 Term 1 Option 3: Skip ELC if students provide required IELTS/TOEFL/ AEAS/EIKEN Start Year 7 Term 1 Option 4: Complete 6 months of Year 7 in home country and enrol in ELC in Term 3 and Year 8 in Term 1
Deferring, Suspending or Cancelling Enrolments Standard 13. Deferring, suspending or cancelling enrolments Tools It is important to monitor student s commencement and take action if a student does not commence, or you are aware of a student not commencing. Non-commencement may have attendance implications. ISP Change Request Form ISP Withdrawal Form Schools must notify DET (IED) immediately when they become aware that an international student has not or cannot start on the first day of school. Where a student does not commence on the start date specified on the student s CoE, and a deferral has not been granted, DET (IED) is required to report the student in PRISMS within 14 days of the non-commencement. National Code Standard 13 Once the Student visa 500 has been granted any application for a deferral will require evidence of compassionate or compelling circumstances Students must complete the appropriate forms and attach relevant evidence when applying for a deferral, suspension or cancellation. These include: ISP Change Request Form and the ISP Withdrawal Form.
Miscellaneous Placement Policy updates Students with multiple Year 6 -7 transition process applications DET s Placement Policy under VISIT is the tool which will be used International students. It addresses to enable these transitions to Most school aged children have International students specifically. occur. rights to attend VGS. Their International students (Dependant or application type depends of the In 2023, IED will be contacting all Temporary students) have the legal visa they hold Standard Grade 6 students and entitlement to enrol at their designated families to advise them of the new It is common for students neighbourhood school. process. transitioning between visas to Students holding a subclass 500 have multiple applications with Same process applies for students Student visa - School Sector IED enrolled in P-9 and P-10 colleges. (Standard and Study Abroad students) Please use the student ID that may only attend government schools has the earlier start date accredited to accept international students.
Questions? CRICOS Provider Name and Code: Department of Education and Training, 00861K
