Streamlining Student Admission Process with Data Upload and Query Viewer

 
Student Admission
Student Admission
Upload New Student
Upload New Student
 
Student Upload 
process allows user to upload students’ personal as
well as academic information into the system by filling in the Student
Data Template.
 
User Role
:
School Student Registrar
 
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Get student data from Query
Viewer
 
Student Admission
Student Admission
Upload New Student
Upload New Student
Update the Student Data Template and
save as .csv format
Upload Student Data Template
Download Student
Data Template
Verify Uploaded Student
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Get student data from
Query Viewer
Where did
the student
come from?
Government school
Private or Arabic school
Was the
student
graduated
from
previous
school?
Yes
No
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1. Navigate: 
Reporting Tools > Query > Query Viewer
 
2. Enter : 
MOE_RPT_RE_006
 
3. Click on 
Search
To get student detail from previous career
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4. Click on 
HTML 
to view the list
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Note:
 Term entered should be the 
final term 
of the 
current
academic year
. i.e 
1930
 for student to upload to year 
2020
5. Enter the 
Institution
,
Campus
, 
Career
 and 
Term
 then
click 
View Results
6. Click on 
View Results 
button
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7. Click 
Ctrl + F 
and enter the 
Student
Name 
or
 ID 
to search for the student
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8. Copy the Students’ information into Student Data Template
 
Download Student Data Template
 
Student Admission
Student Admission
Upload New Student
Upload New Student
Update the Student Data Template and
save as .csv format
Upload Student Data Template
Download Student
Data Template
Verify Uploaded Student
F
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Get student data from
Query Viewer
Where did
the student
come from?
Government school
Private or Arabic school
Was the
student
graduated
from
previous
school?
Yes
No
User needs to fill in the Student Data template before proceeding to upload students
into the system.
Download Student Data Template
 
here
.
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Example of how
Student Data
Template looks
like
 
Update the Student Data
Template and save as .csv format
 
Student Admission
Student Admission
Upload New Student
Upload New Student
Update the Student Data Template and
save as .csv format
Upload Student Data Template
Download Student
Data Template
Verify Uploaded Student
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Get student data from
Query Viewer
Where did
the student
come from?
Government school
Private or Arabic school
Was the
student
graduated
from
previous
school?
Yes
No
 
Prepare the template by filling in the student details. Please ensure the following:
ONE
 template file for 
ONE
 career. i.e. PRES and PRIM should be in separate templates
ONE
 template file for 
ONE 
campus.
Note: This is because the system only allows users to upload 1 career and 1 campus per upload
Country
 for IC and Citizenship should be filled as 
BRN
 even if student is not from Brunei.
 
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
1. Enter 
Student’s
Full Name
2. Select student’s 
Gender
from the dropdown list:
M
 for Male student
F
 for Female student
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
4. Select 
Country
of Birth
 from
dropdown list
3. Enter
student’s 
Date
of Birth
 with
DD-MM-YYYY
format
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
5. Select 
Birth State
 from dropdown list.
NOTE: Birth State 
is only available for 
Brunei
(BRN)
 and 
Malaysia (MYS
) as shown in the table
on the right. Leave 
Birth State
 for other
countries empty
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
6. Enter student’s 
Place of Birth
.
NOTE
: Max number of character
for 
Place of Birth 
is 
30 characters
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
7. 
Country
 should always
be 
BRN
 regardless if the
students are foreigners
NOTE
: 
IC Color
 and 
IC
Number
 are only
applicable for
students who have IC
8. Select student’s 
IC Color
from the dropdown list:
ICY
 for Yellow IC
ICR 
for Red IC
ICG
 for Green IC
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
NOTE
: 
IC Color
 and 
IC
Number
 are only
applicable for
students who have IC
9. Enter student’s
Brunei
 
IC Number
10. Enter student’s
Birth Certificate No.
NOTE
: Max number of character for
Birth Certificate No. 
is 
16 characters
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
11. Select student’s
Ethnic Group/Race
 from
dropdown list
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
12. Select student’s
Religion 
from dropdown
list
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
13. 
Country
 should
always be 
BRN
regardless if the
students are foreigners
14. Select from dropdown list
student’s 
Citizenship Status
:
1
 for Citizen
2
 for Citizen by Registration
3
 for Permanent Resident
4
 for Stateless
5
 for Non-citizen
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
15. Enter
student’s
Passport No.
NOTE
: Passport details are recommended to be filled in for foreign students for Student Pass purposes
16. Enter
student’s
Passport
Issue Date
17. Enter
student’s
Passport
Expiry Date
18. Select
Passport
Country 
from
dropdown list
 
NOTE: Issue Date 
and 
Expiry Date
should be in 
DD-MM-YYYY
 format
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
NOTE
: Only if passport details are available
19. Enter the 
City
where the passport
was made
20. Enter student’s
passport’s 
Issuing
Authority
21. Enter the
passport’s
Comments/Other
Information
 if any
NOTE
: Max number
of character for 
City 
is
30 characters
NOTE
: Max number of character for
Issuing Authority 
is 
50 characters
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
22. Enter
student’s 
Home
Phone Number
23. Enter
student’s 
Mobile
Phone Number
NOTE
:
i.
Only for 
Brunei
 phone numbers.
ii.
Enter only 
1 home 
and 
1 mobile 
phone number 
per student
24. Enter student’s
school Email Address
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
25. Enter student’s address:
i.
House/Lot No.
ii.
Simpang
iii.
Jalan
iv.
Kampong
26. Select 
District
 from the
dropdown list
NOTE
: Ensure there is no
comma (,) in the addresses
27. Enter the
student’s
Post Code
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
28. Enter the
student’s 
Rank
Among Siblings
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
29. Select student’s 
Academic
Career
 from dropdown list
 
NOTE
: 
ONE 
template file should only
contain students with the 
same career
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
30. Select student’s
Academic Program
from dropdown list
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
31. Select student’s 
Academic
Plan
 from dropdown list
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Note: Download the instructions on how to fill in the Student Data Template 
here
.
32. Enter the 
Campus
 code
 
NOTE: ONE
 template file should only
contain students in the 
same campus
.
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33. Save file as 
CSV
(Comma delimited) 
type.
34. File Naming Format:
    School Code_Academic
Career_Term
    Example: 
1028_PRIM_2010
 
Upload Student Data Template
 
Student Admission
Student Admission
Upload New Student
Upload New Student
Update the Student Data Template and
save as .csv format
Upload Student Data Template
Download Student
Data Template
Verify Uploaded Student
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Get student data from
Query Viewer
Where did
the student
come from?
Government school
Private or Arabic school
Was the
student
graduated
from
previous
school?
Yes
No
1. Navigate to 
Student Admissions > Processing Applications > New Students Upload
2. Click the 
Add a
New Value
 tab.
3. Enter a new
Run Control ID
.
 
4. Click on 
Add
 button.
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5. Select the
Campus
,
Academic Career
,
Admit Term
.
6. Upload the 
.csv
 file.
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Note:
 
Admit Term
should be the term
the student enter the
school
7. Click the
Run 
button.
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8. Ensure the 
MOE_NW_STUPD 
check box is ticked.
9. Click the 
OK
 button.
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10. Click the 
Process Monitor 
link.
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Process Instance: 14581
 
*Take note of the
  Process Instance 
number
12. Click the 
Refresh 
button at interval time.
11. You should see that:
Run Status
: 
Queued
Distribution Status
: 
N/A
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*The 
Process Instance
number 
should be the
same as earlier
14. Click the 
Details 
link.
13. Click the 
Refresh
 button at interval time until:
Run Status
: 
Success
Distribution Status
: 
Posted
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15. Click the 
View Log/Trace
link.
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16. Click the 
.log 
link to view summary of uploaded students.
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The summary shows details of:
1.
Total number of students in the file,
2.
Number of successfully uploaded student, and
3.
Number of students unsuccessfully uploaded.
Details of successfully
uploaded students.
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The 
.log file 
showing the 
summary
 of the
result
 and the 
student(s) with the error
.
Hence, recheck and correct the details
for the specific student(s) in the excel file
before reuploading
 
Verify Uploaded Student
 
Student Admission
Student Admission
Upload New Student
Upload New Student
Update the Student Data Template and
save as .csv format
Upload Student Data Template
Download Student
Data Template
Verify Uploaded Student
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Get student data from
Query Viewer
Where did
the student
come from?
Government school
Private or Arabic school
Was the
student
graduated
from
previous
school?
Yes
No
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1. Navigate to 
Student Admissions > Application Maintenance > Maintain Applications
.
 
2. 
Enter the student’s 
ID
,
Academic Institution 
and
Academic Career
3. Click on 
Search 
button.
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4. Verify student
Biographical
Details 
data.
5. Click on 
Citizenship link.
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6. Verify 
Citizenship
 details.
7. Click on 
“Cancel
” to return to previous page
.
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9. Verify
student
Program Data
details.
8. Click the 
Application
Program Data 
tab.
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10. Navigate to 
Campus Community > Personal Information (Student) >
Biographical > Names
.
 
11. 
Enter the
student’s 
ID
 and
Academic Career
12. Click on 
Search 
button.
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13. Click on
Primary 
link.
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14. Click on 
Manage Long Name 
link.
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15. Verify student
Name 
details.
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16. Navigate to 
Records and Enrollment > Career and Program
Information > Student Program/Plan
.
17. Enter the 
student’s ID
and 
Academic Career
18. Click on 
Search 
button.
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19. Verify
Student Program
details.
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21. Verify
Student
Plan 
details.
20. Click the 
Student Plan 
tab.
 
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Simplify the student admission process by allowing users to upload personal and academic data using a Student Data Template. Learn how to extract student information and verify uploads through a detailed flow chart. Enhance efficiency with the Query Viewer feature for accessing and searching student data in a secure environment.


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  1. Student Admission Upload New Student

  2. Introduction Introduction Student Upload process allows user to upload students personal as well as academic information into the system by filling in the Student Data Template. User Role: School Student Registrar Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  3. Student Admission Upload New Student Get student data from Query Viewer

  4. Flow Chart Flow Chart Where did the student come from? Private or Arabic school Government school Was the student graduated from previous school? No Download Student Data Template Update the Student Data Template and save as .csv format Upload Student Data Template Yes Get student data from Query Viewer Verify Uploaded Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  5. Get student data from Query Viewer Get student data from Query Viewer To get student detail from previous career 2. Enter : MOE_RPT_RE_006 3. Click on Search 1. Navigate: Reporting Tools > Query > Query Viewer Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  6. Get student data from Query Viewer Get student data from Query Viewer 4. Click on HTML to view the list Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  7. Get student data from Query Viewer Get student data from Query Viewer 5. Enter the Institution, Campus, Career and Term then click View Results 6. Click on View Results button Note: Term entered should be the final term of the current academic year. i.e 1930 for student to upload to year 2020 Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  8. Get student data from Query Viewer Get student data from Query Viewer 7. Click Ctrl + F and enter the Student Name or ID to search for the student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  9. Get student data from Query Viewer Get student data from Query Viewer 8. Copy the Students information into Student Data Template Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  10. Student Admission Upload New Student Download Student Data Template

  11. Flow Chart Flow Chart Where did the student come from? Private or Arabic school Government school Was the student graduated from previous school? No Download Student Data Template Update the Student Data Template and save as .csv format Upload Student Data Template Yes Get student data from Query Viewer Verify Uploaded Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  12. Download Student Data Template Download Student Data Template User needs to fill in the Student Data template before proceeding to upload students into the system. Example of how Student Data Template looks like Download Student Data Templatehere. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  13. Student Admission Upload New Student Update the Student Data Template and save as .csv format

  14. Flow Chart Flow Chart Where did the student come from? Private or Arabic school Government school Was the student graduated from previous school? No Download Student Data Template Update the Student Data Template and save as .csv format Upload Student Data Template Yes Get student data from Query Viewer Verify Uploaded Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  15. Prepare Student Data Template Prepare Student Data Template Prepare the template by filling in the student details. Please ensure the following: ONE template file for ONE career. i.e. PRES and PRIM should be in separate templates ONE template file for ONE campus. Note: This is because the system only allows users to upload 1 career and 1 campus per upload Country for IC and Citizenship should be filled as BRN even if student is not from Brunei. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  16. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 2. Select student s Gender from the dropdown list: M for Male student F for Female student 1. Enter Student s Full Name Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  17. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 3. Enter student s Date of Birth with DD-MM-YYYY format 4. Select Country of Birth from dropdown list Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  18. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 5. Select Birth State from dropdown list. NOTE: Birth State is only available for Brunei (BRN) and Malaysia (MYS) as shown in the table on the right. Leave Birth State for other countries empty Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  19. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 6. Enter student s Place of Birth. NOTE: Max number of character for Place of Birth is 30 characters Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  20. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format NOTE: IC Color and IC Number are only applicable for students who have IC 8. Select student s IC Color from the dropdown list: ICY for Yellow IC ICR for Red IC ICG for Green IC 7. Country should always be BRN regardless if the students are foreigners Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  21. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format NOTE: IC Color and IC Number are only applicable for students who have IC 10. Enter student s Birth Certificate No. 9. Enter student s Brunei IC Number NOTE: Max number of character for Birth Certificate No. is 16 characters Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  22. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 11. Select student s Ethnic Group/Race from dropdown list Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  23. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 12. Select student s Religion from dropdown list Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  24. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 14. Select from dropdown list student s Citizenship Status: 1 for Citizen 2 for Citizen by Registration 3 for Permanent Resident 4 for Stateless 5 for Non-citizen 13. Country should always be BRN regardless if the students are foreigners Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  25. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format NOTE: Passport details are recommended to be filled in for foreign students for Student Pass purposes 18. Select Passport Country from dropdown list 16. Enter student s Passport Issue Date 15. Enter student s Passport No. 17. Enter student s Passport Expiry Date NOTE: Issue Date and Expiry Date should be in DD-MM-YYYY format Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  26. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format NOTE: Only if passport details are available 19. Enter the City where the passport was made NOTE: Max number of character for City is 30 characters 21. Enter the passport s Comments/Other Information if any 20. Enter student s passport s Issuing Authority NOTE: Max number of character for Issuing Authority is 50 characters Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  27. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 22. Enter student s Home Phone Number 23. Enter student s Mobile Phone Number 24. Enter student s school Email Address NOTE: i. ii. Only for Brunei phone numbers. Enter only 1 home and 1 mobile phone number per student Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  28. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 25. Enter student s address: i. House/Lot No. ii. Simpang iii. Jalan iv. Kampong 26. Select District from the dropdown list NOTE: Ensure there is no comma (,) in the addresses Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  29. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 27. Enter the student s Post Code 28. Enter the student s Rank Among Siblings Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  30. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format NOTE: ONE template file should only contain students with the same career 29. Select student s Academic Career from dropdown list Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  31. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 30. Select student s Academic Program from dropdown list Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  32. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 31. Select student s Academic Plan from dropdown list Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  33. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 32. Enter the Campus code NOTE: ONE template file should only contain students in the same campus. Note: Download the instructions on how to fill in the Student Data Template here. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  34. Update the Student Data Template and save as .csv format Update the Student Data Template and save as .csv format 34. File Naming Format: School Code_Academic Career_Term Example: 1028_PRIM_2010 33. Save file as CSV (Comma delimited) type. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  35. Student Admission Upload New Student Upload Student Data Template

  36. Flow Chart Flow Chart Where did the student come from? Private or Arabic school Government school Was the student graduated from previous school? No Download Student Data Template Update the Student Data Template and save as .csv format Upload Student Data Template Yes Get student data from Query Viewer Verify Uploaded Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  37. Upload Student Data Template Upload Student Data Template 1. Navigate to Student Admissions > Processing Applications > New Students Upload 2. Click the Add a New Value tab. 3. Enter a new Run Control ID. 4. Click on Add button. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  38. Upload Student Data Template Upload Student Data Template 5. Select the Campus, Academic Career, Admit Term. 6. Upload the .csv file. Note:Admit Term should be the term the student enter the school Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  39. Upload Student Data Template Upload Student Data Template 7. Click the Run button. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  40. Upload Student Data Template Upload Student Data Template 8. Ensure the MOE_NW_STUPD check box is ticked. 9. Click the OK button. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  41. Upload Student Data Template Upload Student Data Template 10. Click the Process Monitor link. Process Instance: 14581 *Take note of the Process Instance number Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  42. Upload Student Data Template Upload Student Data Template 11. You should see that: Run Status: Queued Distribution Status: N/A *The Process Instance number should be the same as earlier 12. Click the Refresh button at interval time. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  43. Upload Student Data Template Upload Student Data Template 13. Click the Refresh button at interval time until: Run Status: Success Distribution Status: Posted 14. Click the Details link. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  44. Upload Student Data Template Upload Student Data Template 15. Click the View Log/Trace link. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  45. Upload Student Data Template Upload Student Data Template 16. Click the .log link to view summary of uploaded students. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  46. Upload Student Data Template Upload Student Data Template The summary shows details of: 1. Total number of students in the file, 2. Number of successfully uploaded student, and 3. Number of students unsuccessfully uploaded. Details of successfully uploaded students. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  47. Example of the Uploaded File With Error Example of the Uploaded File With Error The .log file showing the summary of the result and the student(s) with the error. Hence, recheck and correct the details for the specific student(s) in the excel file before reuploading Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  48. Student Admission Upload New Student Verify Uploaded Student

  49. Flow Chart Flow Chart Where did the student come from? Private or Arabic school Government school Was the student graduated from previous school? No Download Student Data Template Update the Student Data Template and save as .csv format Upload Student Data Template Yes Get student data from Query Viewer Verify Uploaded Student Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

  50. Verify Uploaded Student Verify Uploaded Student 1. Navigate to Student Admissions > Application Maintenance > Maintain Applications. 2. Enter the student s ID, Academic Institution and Academic Career 3. Click on Search button. Confidential and Proprietary, Ministry of Education, Negara Brunei Darussalam

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