Integrations with ArchivesSpace Webinar Series: Aeon and ArchivesSpace Highlights
Integrations with ArchivesSpace Webinar Series:
Aeon and ArchivesSpace
November 6, 2019
– Webinar
Presenters
Katie Gillespie
Atlas Systems
Joanne Archer
University of Maryland
Agenda
•
Introduction to Aeon
•
Atlas Plugin for ArchivesSpace and Aeon
requesting
•
Atlas Client Addon for ArchivesSpace in Aeon
•
Joanne Archer, University of Maryland
customizations and patron experience
•
Q & A – questions, comments, feedback on
existing options
•
Request Management and Workflow software for Archives
and Special Collections
•
Currently used in over 80 libraries internationally
•
Allows requests from external systems via programmed
request button/links
•
Provides request options to view materials in person or
request reproductions
•
Manages activities (classes, exhibits, tours) and internal
staff workflows (conservation, digitizations, etc)
W
h
a
t
i
s
A
e
o
n
?
•
ArchivesSpace-Aeon Fulfillment Plugin
•
Installed in ArchivesSpace
•
Can be configured per repository
•
Allows requesting at Archival Object level
•
ArchivesSpace Addon for the Aeon Client
•
Installed in Aeon (on local machine or shared location)
•
Access staff side of ArchivesSpace and allows import of
information into a new or existing request
A
t
l
a
s
P
l
u
g
i
n
s
•
https://github.com/AtlasSystems/ArchivesSpace-Aeon-
Fulfillment-Plugin
•
Locate archival object to request
•
Click Request option on top left
ArchivesSpace
-Aeon
Fulfillment
Plugin
•
https://github.com/AtlasSystems/AeonArchivesSpaceClientAddo
n
•
Installed locally in client
•
Access staff side of ASpace – staff credentials/access required
ArchivesSpace
-Aeon Client
Addon
University of
Maryland
plugin
Joanne Archer
Plug-in
Modifcations
●
Removes ability to request top containers
from archival objects
●
Creates an intermediate request page,
displaying all material in box (top
container being requested)
●
Requesting not allowed at collection,
series, sub-series level.
Plug-in Modification: Request Page
User Feedback:
PUI
Modifications
●
Removed greyed out request buttons at
series level
●
Aeon request opens in new tab
●
Instructional language about requesting
throughout interface.
User Feedback
So Many Clicks!
Solutions:
●
Better show users progress in
the request process
●
For example:
○
On the page for an item,
the button might say
“Submit a request”
○
On the next screen, the
button might say
“Complete request”
Resources
●
UMD ArchivesSpace:
archives.lib.umd.edu
●
Github repository:
https://github.com/umd-
lib/umd_aeon_fulfillment
●
Contact
○
Joanne Archer: jarcher@umd.edu
Proposed
Changes
•
ArchivesSpace-Aeon Fulfillment Plugin
•
Allow import of Location information (if public)
•
ArchivesSpace Addon for the Aeon Client
•
Allow import of Barcode
•
Allow import of Location information (specifically
building, room, row, range, shelf from the “Title”
field in ASpace’s Locations module)
Questions
or
Feedback?
•
Atlas’s priority is to build a usable plugin
that can be easily adopted by Aeon sites
using the ArchivesSpace PUI
•
Are there other pieces of data missing
that you would need in a request?
•
What other functionality would you like
to see?
If you’d like to provide more feedback or have
any questions about Aeon, ArchivesSpace
hosting at Atlas, or any questions related to the
plugin and addon shown, please email
kgillespie@atlas-sys.com
.
Explore the collaboration between Aeon and ArchivesSpace in this informative webinar presented by Katie Gillespie from Atlas Systems and Joanne Archer from the University of Maryland. Discover the Aeon Atlas Plugin for ArchivesSpace, the functionalities of Aeon in managing requests and workflows for archives and special collections, and the installation and usage of plugins for enhanced archival services.
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Presentation Transcript
Integrations with ArchivesSpace Webinar Series: Aeon and ArchivesSpace November 6, 2019 Webinar
Presenters Katie Gillespie Atlas Systems Joanne Archer University of Maryland
Introduction to Aeon Atlas Plugin for ArchivesSpace and Aeon requesting Atlas Client Addon for ArchivesSpace in Aeon Joanne Archer, University of Maryland customizations and patron experience Q & A questions, comments, feedback on existing options Agenda
What is Aeon? What is Aeon? Request Management and Workflow software for Archives and Special Collections Currently used in over 80 libraries internationally Allows requests from external systems via programmed request button/links Provides request options to view materials in person or request reproductions Manages activities (classes, exhibits, tours) and internal staff workflows (conservation, digitizations, etc)
Atlas Plugins Atlas Plugins ArchivesSpace-Aeon Fulfillment Plugin Installed in ArchivesSpace Can be configured per repository Allows requesting at Archival Object level ArchivesSpace Addon for the Aeon Client Installed in Aeon (on local machine or shared location) Access staff side of ArchivesSpace and allows import of information into a new or existing request
ArchivesSpace -Aeon Fulfillment Plugin https://github.com/AtlasSystems/ArchivesSpace-Aeon- Fulfillment-Plugin Locate archival object to request Click Request option on top left
ArchivesSpace -Aeon Client Addon https://github.com/AtlasSystems/AeonArchivesSpaceClientAddo n Installed locally in client Access staff side of ASpace staff credentials/access required
University of Maryland plugin Joanne Archer
Plug-in Modifcations Removes ability to request top containers from archival objects Creates an intermediate request page, displaying all material in box (top container being requested) Requesting not allowed at collection, series, sub-series level.
User Feedback: PUI Modifications Removed greyed out request buttons at series level Aeon request opens in new tab Instructional language about requesting throughout interface.
User Feedback So Many Clicks! Solutions: Better show users progress in the request process For example: On the page for an item, the button might say Submit a request On the next screen, the button might say Complete request
Resources UMD ArchivesSpace: archives.lib.umd.edu Github repository: https://github.com/umd- lib/umd_aeon_fulfillment Contact Joanne Archer: jarcher@umd.edu
ArchivesSpace-Aeon Fulfillment Plugin Allow import of Location information (if public) ArchivesSpace Addon for the Aeon Client Allow import of Barcode Allow import of Location information (specifically building, room, row, range, shelf from the Title field in ASpace s Locations module) Proposed Changes
Atlass priority is to build a usable plugin that can be easily adopted by Aeon sites using the ArchivesSpace PUI Are there other pieces of data missing that you would need in a request? What other functionality would you like to see? Questions or Feedback?
Support Center Please visit https://support.atlas-sys.com to view product documentation and training videos, connect with colleagues in community forums, and submit support and enhancement requests.
Atlas Website https://www.atlas-sys.com/ https://www.atlas-sys.com/ facebook.com/atlassystems/ @atlassystems Follow us on Social Media
Thank You! If you d like to provide more feedback or have any questions about Aeon, ArchivesSpace hosting at Atlas, or any questions related to the plugin and addon shown, please email kgillespie@atlas-sys.com.
