Information on Payroll Changes and Employee Resources at UW System
UW System is implementing a transition to a biweekly payroll schedule starting in July to simplify processes. Online town hall and workshops are available to help employees manage personal finances during this change. Resources including financial planning, counseling, and employee assistance are provided. For more details, visit the HR website and stay updated with Inside UW.
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Single Payroll Academic Staff Assembly Feb. 8, 2021 Office of Human Resources Chief Human Resources Officer Mark Walters Director of Total Rewards Karen Massetti-Moran
All Employees Move to a Biweekly Payroll Schedule Why: UW System CORE initiative Predictable, consistent, and easy to understand Simplifies processes, procedures, maintenance, communication, and administration When: Beginning in July, employees who are paid monthly will be moved to a biweekly pay schedule 2
Online Town Hall Hosted by UW System Wednesday, March 3, 2021 Noon 1 pm Tuesday, May 4, 2021 8 9 am Thursday, May 13, 2021 4 5 pm Monday, May 17, 2021 1 2 pm Presentation recording will be available at: https://uwservice.wisconsin.edu/singl e-payroll#townhall 3
Spending and Savings Plan Workshops Hosted by UW Credit Union at No Cost: Wednesday, March 3, 2021 Noon 1 pm Tuesday, May 4, 2021 8 9 am Thursday, May 13, 2021 4 5 pm Monday, May 17, 2021 1 2 pm Objective: Managing personal and family finances Times of transition Provides options to consider if you will face a temporary budget shortfall due to a payroll change More information (https://uwservice.wisconsin.e du/single-payroll#budget) Registration is required and can be done up until the workshop starts 4
Learn More Visit hr.wisc.edu/pay/single-payroll/ For the latest news continue to read: Inside UW Working at UW 5
Resources for Employees Partnering with Extension Financial Planning Videos Checklists Employee Assistance Office (https://hr.wisc.edu/employee-assistance-office/) Personal counseling LifeMatters for expanded services Visit LifeMatters online at hr.wisc.edu/employee- assistance-office/lifematters/ UW Madison Project Team OHR Phone: 608-265-2257 Email: 2021payrollchanges@ohr.wisc.edu 6
Re-Engaging Campus Academic Staff Assembly
Why We Paused Support Employees Reopen Campus Support HR Professionals Meet Campus Needs Health and Safety
What We Have Learned Remote Work Is Possible How to Adapt How to Work Onsite We can adequately engage virtually
Key Project Goals The time is right to pursue new revenue strategies. Establish Market-Informed Title, Compensation and Benefits Structures Transitions to more informed total reward decisions Set a Strong Foundation Establish a future underlying job framework Create Shorter, Consistent Format for Job Descriptions Reduces long, variable position descriptions (each with 5 to 7 key responsibilities) Create a Compensation Center of Excellence Serve as a resource to schools, colleges and divisions Responsive to Employee Needs Establish a long-term benefit and compensation strategy aimed at employee retention
TTC Project Timeline TTC Project Implementation Employee Conversations Complete Salary Structure Posted SJD Library Freeze Activities Project Employee Conversations (includes if a title is appropriate) Notification Letters Appeals Engagements Campus April Forums June Forums Aug. Forums Employee conversations: Address if a title is appropriate for an employee in an open exchange During this time employees may have several open conversations with HR or their supervisor about their title
Resources to Support Complete project overview Includes manager s role Mangers can re-engage to review TTC Over 1,100 completed training Online Manager Training Email templates, checklists FAQs Virtual conversation factsheet Manager Resources Progression/Promotion What Is Changing? Videos Learning Series Factsheets FAQs Employee Resources
Questions/Comments Email: ttcstudy@ohr.wisc.edu Visit: go.wisc.edu/ttcproject
Learning Opportunities & Resources Visit hr.wisc.edu/standard-job-descriptions/
Where to View Job Titles? Visit hr.wisc.edu/title-and-total-compensation-study/resources/
