Guide to Completing Employee Payroll Actions and TimeTraq Usage
Explore a comprehensive guide on completing employee payroll actions, including creating records in the payroll system, generating timesheets, managing work study positions, creating EPAs for new hires, and more. Learn about important reminders, such as accessing TimeTraq through Single Sign-On, training employees on timesheet submission, and resolving pay period corrections. Find helpful instructions and key steps to ensure a smooth employee payroll process.
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Presentation Transcript
Daniel Salazar Christy Martinez Denisse Garza Nora Lerma Fred Juarez
EPA = Completed status = Fully approved Record is created for the employee in the Payroll system (BPP) Timesheet can be generated in TimeTraq Work study positions = Temporary (Do Not Carry Over to new FY) EPA required for every new year (even if re-hiring the same work study) Reappointments (Start on 8/10) FY 2017 Occupant Change EPA must be created New Hires (Start on or after 9/1) FY 2018 Copy PIN to Next FY EPA must be created Copy PIN to Next FY EPAs for FY 2018 can be generated beginning 8/14/2017 All other EPA types for wage positions can be generated beginning 8/21/2017 Permanent student positions = No pre-assigned end date (Carry Over to new FY) Do not require an EPA every new year, only when the occupant or position info changes Wage positions will be viewable in Canopy after 8/21/2017
o When hiring a work study, verify the PIN assigned to you by Financial Aid already exists in your adloc in the current year (FY 2017). o To view the PINs assigned to your department for the current or prior year(s): Sign in to Canopy (http://canopy.tamus.edu) Select the EPA Module Enter your departmental adloc next to Search for (i.e. 16120014) Click Search or Enter Position and Document results will be displayed
If you are awarded a new student position, please contact our Office for specific instructions as they may vary by department.
Important Reminders o TimeTraq module is available thru Single Sign On (https://sso.tamus.edu) o Managers are responsible for training their employees on how to submit their timesheets in the TimeTraq system. o Prior pay period corrections or issues regarding managers, delegates and department approvers in TimeTraq, should be communicated to Payroll and HR via email at budgetandpayroll@tamiu.edu and hr@tamiu.edu. o Canceled timesheets require a detailed comment specifying why the employee did not work during the reporting period. o To avoid payment delays, timesheets must be submitted to Payroll by the appropriate deadline (no later than 11 am on due dates). If earlier departmental deadlines are necessary, feel free to set them.
BIWEEKLY PAY SCHEDULE (FY TRANSITION) & NEW WORKWEEK FOR FY 18 DAYS IN PERIOD DAYS IN PAY PERIOD PAY ESTIMATED DAYS ESTIMATED DAYS PAY DATE PAY DATE PAY PERIOD PAY PERIOD TIMESHEET TIMESHEET DUE DUE Sept. 01st Aug. 10 Aug. 23 10 days August 17th 5 days Sept. 08th Aug. 24 Aug. 31 6 days August 23th All 6 days Sept. 15th Sept. 1 Sept. 9 6 days *September 8th * Sept. 29th Sept. 10 Sept. 23 10 days *September 22nd * Oct. 13th Sept. 24 Oct. 7 10 days *October 6th * *Beginning FY 2018, our workweek will change from: Thursday to Wednesday to Sunday to Saturday Timesheets will be due to Payroll on Fridays at 11 a.m. Please inform students of early timesheet deadlines, pay dates, and workweek change.
Workday Systems Replaced by Workday 1. TimeTraq 2. LeaveTraq 3. EPAs (Electronic Personnel Actions) 4. HRConnect 5. iBenefits 6. PeopleAdmin (TAMIUWorks) 7. Guardian I-9 8. BPP (Budget/Payroll/Personnel System)
