Implementing the Unique Entity Identifier (UEI): Guidance for ED's Grantee Community

Highlighting the transition from DUNS Number to UEI, this guidance resource provides background information, benefits of the UEI transition, key dates, necessary actions for grantees, and available resources to navigate the process effectively. Entities registered in SAM.gov have already received a UEI, ensuring continued access to Federal funding opportunities post the April 4, 2022 deadline. The switch aims to streamline processes, reduce costs, and enhance efficiency in dealing with Federal agencies.

• UEI transition
• DUNS Number
• Federal funding
• SAM.gov
• Grant applicants

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1. IMPLEMENTING THE UNIQUE ENTITY IDENTIFIER (UEI): GUIDANCE AND RESOURCES FOR ED S GRANTEE COMMUNITY

2. AGENDA Highlight the background and benefits of the UEI transition Outline key dates Clarify the actions the grantee community should take to ensure continued ability to apply for Federal funding Identify helpful resources, information and contacts to answer questions 2

3. BACKGROUND Since 2003 entities wishing to conduct business with Federal agencies, including grant applicants, were required to have a DUNS Number issued by Dun and Bradstreet In 2012 the Government Accountability Office (GAO) issued a report raising concerns of the expanded costs associated with the DUNS number and the monopoly that Dun and Bradstreet exercised in accessing Federal funds The General Services Administration (GSA) implemented GAO s recommendation to consider the establishment of a government-owned numbering system On April 4, 2022, the DUNS Number will be replaced by the Unique Entity Identifier (UEI) 3

4. TRANSITION PURPOSE The switch from the DUNS Number to the UEI has many benefits to the public including: Long-term cost savings for taxpayers Restrictions placed by Dun and Bradstreet on GSA s use of DUNS numbers eliminated Reliance on a third party, Dun and Bradstreet, to obtain an entity identifier eliminated Greater efficiency by centralizing, within SAM.gov, entity registrations and the issuance of UEIs Reducing burden on entities looking to do business with the Federal Government 4 Complying with 2 CFR Part 25 requirements

5. TIMETABLE Beginning April 4, 2022, the UEI will be required in the Integrated Award Environment (IAE) systems including: SAM.gov, FPDS.gov, eSRS.gov, FSRS.gov, FAPIIS.gov, CPARS.gov and G5 GSA will issue the UEI through SAM.gov Current active and inactive registrants in SAM.gov already have been assigned a UEI Organizations not already registered with SAM.gov seeking access to Federal funds prior to April 4, 2022, must: 5 Obtain a DUNS Number from Dun and Bradstreet Register that DUNS Number with SAM.gov

6. ENTITIES ALREADY REGISTERED IN SAM.GOV Entities with a current or expired DUNS number registration in SAM.gov have already received a UEI Applies to both recipients and subrecipients DUNS numbers and active registrations should be maintained through April 3, 2022, to ensure continued ability to access Federal funding opportunities The UEI transition does not impact the entity's registration expiration date or the timetable to renew While the UEI number will never expire, entity registrations do Organizations must update its registration annually in SAM.gov 6 Expiration date is listed on the entity record in SAM.gov

7. ENTITIES NOT REGISTERED IN SAM.GOV To do business with the Federal government now and through March 29, 2022, entities must obtain a DUNS number from Dun and Bradstreet and register with Sam.gov (SAM.gov will be down for maintenance to complete the transition beginning on April 1 at 8:00 PM (ET) until no later than 9:00 AM (ET) April 4.) Once an entity is registered with SAM.gov it will be assigned a UEI that will take effect April 4, 2022 Organizations should plan accordingly to complete all necessary registrations and submission deadlines to access Federal funding opportunities Carefully review submission details in Notices Inviting Applications (NIAs), Federal bid solicitations and other applicable award instrument guidance 7

8. Sam.gov makes it easy to register, renew or check your UEI status Sam.gov makes it easy to register, renew or check your UEI status See How can I view my unique entity identifier (UEI)? HOW CAN I VIEW MY UNIQUE ENTITY IDENTIFIER (UEI)? 8

9. GUIDANCE FOR SUBRECIPIENTS (OPTIONAL FOR PROGRAMS THAT MAKE SUBAWARDS) Grantees that make subawards should inform subrecipients of the transition to the UEI noting that: Subrecipients under entities doing business with the Federal Government that are currently registered in SAM.gov have been assigned their UEI Through March 29, 2022, subrecipients that are not already registered in SAM.gov must obtain and/or use a DUNS to register their entity on SAM.gov (SAM.gov will be down for maintenance to complete the transition beginning on April 1 at 8:00 PM (ET) until no later than 9:00 AM (ET) April 4.) On and after April 4, subrecipients can register in SAM.gov and will be assigned their UEI 9 Subrecipients will no longer be able to obtain or use a DUNS for subrecipient registration or reporting

10. TRANSITION RESOURCES The Federal Service Desk is available to address the UEI transition by providing support to grantee and contracting communities as well as Federal agency staff Helpful resources include the following: UEI Transition FAQs Interactive PDF Tool UEI Transition Government Transition from DUNS to UEI Why is SAM.gov changing to SAM (UEI)? SAM.gov 10 How can I view my unique entity identifier (UEI)?

11. UEI UNANSWERED QUESTIONS Questions not addressed in the FAQ or other FSD.gov resources should be directed to the FSD Help Desk staff FSD Help Desk staff may be contacted by telephone, live chat or by choosing Create an Incident ticket Questions may also be submitted to the General Services Administration at entityvalidation@gsa.gov FSD Help Desk Hours of Operation Monday - Friday 8 a.m. to 8 p.m. ET U.S. calls: 866-606-8220 International calls: +1 334-206-7828 DSN: 94-866-606-8220 11

12. WINNING REMINDERS Maintain your DUNS Number registration until April 4, 2022, to ensure continued ability to apply for and access Federal funds Remember to maintain an active registration for your UEI to continue accessing Federal funding opportunities 12

13. WINNING REMINDERS Questions concerning the UEI transition should be directed to FSD.gov and its FAQs and other resources Questions as an ED grant applicant contact the ED staff person listed in the Notice Inviting Application (NIA) Questions as a subrecipient of an ED grant should be directed to the entity that issued the subaward Questions as a current grantee should be referred to the ED staff person identified in Box 3 of the Grant Award Notification (GAN) 13

14. THANK YOU FOR ATTENDING TODAY S SESSION. 14