Implementing Direct Deposit for California State Preschool Contractors
This initiative aims to streamline the payment processes for California State Preschool Contractors by implementing direct deposit through electronic fund transfers or paper checks starting January 2022. Contractors need to provide necessary information to FoundationCCC for timely implementation. The new process is designed to ensure faster payments and reimbursements for preschool contractors.
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Implementing Direct Deposit for California State Preschool Contractors New payment process for faster payments and reimbursements October 26, 2021
Agenda Welcome and Introductions Overview Payment Processes Q&A
Welcome and Introductions California Department of Education (CDE) Foundation for California Community Colleges (FoundationCCC)
Overview CDE is partnering with FoundationCCC to provide efficient and streamlined payment solutions to preschool contractors Effective January 2022, preschool contractors will receive funds via FoundationCCC through electronic fund transfer or paper checks Over the next two months, CDE and FoundationCCC will design and test payment solutions to preschool contractors To ensure timely implementation, Preschool contractors are required to provide W-9 and payment information to FoundationCCC by November 9, 2021
Payment Processes Electronic fund transfers will reduce the amount of time for contractors to receive payment Contractors that choose to continue to receive paper checks will receive payment on the same timeline as current process, but will still be required to submit information to FoundationCCC
Initiating New Payment Process 1. Jot form will be emailed to the Executive and Program Director 2. Preschool contractor enters information and uploads W-9 by November 9, 2021 3. FoundationCCC verifies information from CDE and preschool contractor 4. For electronic fund transfers, FoundationCCC sends test transaction to preschool contractor s bank account 5. Preschool contractor confirms test transaction amount
JotForm Submittal (1) Vendor number Legal business name and address Employer Identification Number (EIN) Tax classification Contact person Executive or Program Director Other point of contact (optional)
JotForm Submittal (2) Payment preference Check Attention To ACH (electronic funds transfer) Banking information Voided check upload W-9 upload
Tips for Efficient Processing Submit JotForm once for each preschool contractor If you would like to change your submission, please email payments@foundationccc.org Ensure that information on the JotForm matches the W-9 Communicate timely for penny test validation
Payment Process After January 1, 2022 FoundationCCC transfers funds to preschool contractor s bank account or sends paper checks per the contractor s preference indicated on the jot form Payment information will continue to be viewable in the Child Development Provider Accounting Reporting Information System (CPARIS)
Questions? For JotForm items, please direct your questions, comments, and suggestions to payments@foundationccc.org For all other items, please direct your questions to your CDE-CDNFS fiscal analyst
