Guidelines for Handling Independent Contractors in CSUSM Corporation

Understand the important considerations when dealing with independent contractors at CSUSM Corporation, including wage and benefit liabilities, legal implications, required forms, procedures for engaging contractors, and reminders to ensure compliance. Non-compliance could result in penalties under state and federal laws. Take note of the detailed processes outlined for determining contractor status and engaging foreign national contractors.

• Independent contractors
• CSUSM Corporation
• Guidelines
• Compliance
• Legal implications

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1. CSUSM Corporation Independent Contractors 11/30/2021

2. Wage liability, including overtime Benefit liability, including retirement Loss of reimbursement under Federal contract and grant funds Overview AB 2257: 09/04/2020 Penalties for violation of State and Federal tax withholding laws Penalties for violation of Federal laws pertaining to the employment of nonresident aliens (Form I-9) Federal/State laws and CSU policies mandate circumstances in which workers can be considered Independent Contractors (ICs). Workers compensation and unemployment insurance coverage requirements An incorrect determination could result in the following:

3. 1) Contractor/Consultant Determination Request FORMS 2) Payee Data Record 3) Independent Contractor Agreement 4) Amendment Template

4. 1) Corporation HR Review and Approval Determination 2) Engagement of IC for Services PROCEDURES 3) Foreign National ICs 4) Payment for Services

5. oCSU and CSU auxiliary employees cannot be paid as ICs. oBe sure to include phone/email on Contractor/Consultant Determination Requests. REMINDERS oIf the payment is made to a business and not an individual, the IC process should not be used. A Service Agreement/Contract will need to be put into place.

6. QUESTIONS? Thank you!